Agenda and minutes

Venue: Council Chamber - Town Hall - Maidenhead

Contact: Shilpa Manek  01628 796310

Items
No. Item

34.

WELCOME

The Chairman to welcome all to the meeting.

Minutes:

The Chairman welcomed all to the meeting and announced that The Brocket Task and Finish Group would follow this meeting.

35.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Diment, Jones, McWilliams and S Rayner.

 

Councillor Stretton were substituting.

 

Councillor Werner could only stay for part of the meeting as he was due to attend another RBWM meeting at 7pm.

36.

DECLARATIONS OF INTEREST pdf icon PDF 133 KB

To receive any declarations of interest.

Minutes:

No declarations of Interest noted.

37.

MINUTES pdf icon PDF 91 KB

To agree the minutes of the last meeting.

Minutes:

The minutes of the last meeting were UNANIMOUSLY AGREED.

38.

ADDITIONAL LIBRARY - REPORT OF CONSULTATION AND FEASIBILITY STUDIES pdf icon PDF 126 KB

To receive the Additional library report of consultation and feasibility studies from Mark Taylor, Deputy Head of Library and Resident Services.

 

Minutes:

Mark Taylor, Deputy Head of Library and Resident Services, Operations and Customer Services Directorate introduced the report and highlighted the details of recommendations. The report was due to be considered by Cabinet on Thursday 23 March 2017.

 

Points raised by the Panel included:

 

·         Were there additional staffing and operating costs for one vehicle relative to the other? Mark Taylor informed the Panel that there would be no single staffing after 5pm. The new facility would be designed to provide more than library facilities closer to the residents.

·         What would the service life be of both vehicles. Mark Taylor advised that the container library would last about 20-25 years and the mobile library would last about 12-15 years with appropriate ongoing maintenance.

·         Were all three options going to be consulted on? Mark Taylor confirmed that they would be.

·         The container library was discussed and it was highlighted that this was a advantageous option as it would be stationery in a location for a day and therefore residents could better plan to visit it. This would have a larger book stock and more room for wider facilities.

·         Other authorities and what they were doing with regards to mobile libraries were discussed and it was noted that most were moving away from mobile facilities all together. RBWM has a larger rural community than some authorities and so these facilities were thought to be essential.

·         The previous library report was discussed. The budget within that report was discussed and the initial idea of having a library in Sunningdale. Mark Taylor informed the Panel that the budget in the previous report was an indicative budget and had not been confirmed as available. The current report included the budget that would cover the cost of either the additional mobile library or container library. The consultation due to take place should address identification of the need for a library in Sunningdale.

·         The terminology was discussed and that it would be confusing to residents as it currently was in the report. The term mobile facility being used to refer to both container and mobile library. It was requested that this was made clearer in the consultation.

·         Were the borough’s future population projections considered in the report? This would be factored in to the work relating to the development of the Borough Local Plan and consequential consultation.

 

ACTION: Officers to see if the previous budget was still available and report back to Councillor Stretton.

 

 

39.

UPDATE ON TASK AND FINISH GROUPS

The Chairman to update the Panel on the task and finish groups.

Minutes:

The Chairman gave an update on the three Task and Finish Groups as below:

 

The Brocket Task and Finish Group

An open day was held at The Brocket on Saturday 11 February which was successful. Many suggestions were made by the public. The proposals were going to be discussed and agreed at the meeting after this one.

 

Joint Community Use Agreements for Leisure Centres Task and Finish Group

This had been discussed and would be take place in April 2017. Councillor Stretton would like to see the Terms of Reference (ToR). The Chairman highlighted that the ToR would be sent to all Panel Members and Substitute Panel Members.

 

Informal Maidenhead Riverside Task and Finish Group

The Panel agreed that this was to be a formal Task and Finish Group. This had not yet been established and taken forward.

40.

WORK PROGRAMME pdf icon PDF 41 KB

To consider the work programme and add any items.

Minutes:

Items for the work programme were discussed. The Maidenhead Christmas Lights item would be added to the May agenda.

41.

DATES OF FUTURE MEETINGS

The dates of the next meetings are:

 

Tuesday 16 May 2017 – Council Chamber, Maidenhead

Monday 14 August 2017 – Guildhall, Windsor

Wednesday 15 November 2017 – Council Chamber, Maidenhead

Minutes:

The dates of the next meetings are:

 

Tuesday 16 May 2017 – Council Chamber, Maidenhead

Monday 14 August 2017 – Guildhall, Windsor

Wednesday 15 November 2017 – Council Chamber, Maidenhead