To receive any apologies for absence.

Apologies were received from Cllrs Airey, Bateson and Lenton. Cllr Story attended as substitute. Cllr Rayner had submitted apologies as he would be late for the meeting.

Cllr Beer stated his belief that any Members who are not able to attend meetings should seek a substitute themselves. The clerk informed Members that he had contacted the Reserve Members but they were all unavailable apart from Cllr Story.

To receive any Declarations of Interest.

Cllr Dr Evans – Declared a personal interest in item 17/01066/VAR as she had attended the meeting of Sunningdale Parish Council when the item was discussed. She stated that she had not taken part in the discussions or the vote and confirmed that she had come to Panel with an open mind.

To confirm the Part I Minutes of the meeting of the previous meeting

The minutes of the meeting held on May 3^rd were agreed as an accurate record.

Cllr Rayner arrived at 7.09pm.

To consider the Director of Development & Regeneration / Development Control Manager’s report on planning applications received.

Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module by selecting the following link. http://www.rbwm.gov.uk/pam/search.jsp or from Democratic Services on 01628 796251 or democratic.services@rbwm.gov.uk

NB: An update was received in relation to the application being considered.

17/01066         Kebbell Homes Ltd: Redevelopment of site to provide 6 x 3 bedroom apartments under planning permission 15/03090 (allowed on appeal) without complying with condition 2 (approved plans) to substitute approved drawings at The Little House, Charters Road, Sunningdale, Ascot SL5 9QF – THE PANEL VOTED IN FAVOUR of authorising the Head of Planning to grant planning permission subject to the completion of a satisfactory S111 Agreement to secure SAMM and SANG mitigation and to refuse planning permission if a satisfactory S111 Agreement to secure SAMM and SANG mitigation is not received by 31^st July 2017, subject to the addition of a condition that all roof lights on the side elevations are fitted with obscured glass and are non-opening; and the amendment of informative 2 so that the words “due to extraordinary traffic” are removed.

(Four Councillors (Cllrs Beer, Evans, Hilton and Yong) voted in favour of the motion and three (Cllrs Rayner, Sharpe and Story) voted against it.)

(The Panel was addressed by Michael Burn of Sunningdale Parish Council in objection to the application.)

To consider the Essential Monitoring Reports.

The contents of the report were noted by the Panel. The Planning Officer stated that it was hoped that the Council’s performance at appeals would improve with the progress of the implementation of the Borough Local Plan, as there would be criteria to assess applications against.

Cllr Wilson said that concerns had been raised at the number of planning appeals that were being lost across the Borough, not just those from applications considered by the Panel. Cllr Wilson reminded Members that the Key Performance Indicator suggested that the Council was losing around 34 per cent of appeals, and that the recent housing White Paper would set local authorities a target of reducing that figure to 10 per cent by reducing the percentile of what is allowable on appeal. Cllr Wilson said that Local Authorities not able to reach this target could find that the Department for Communities and Local Government would step in and take over the service relating to their appeals . However he added that the Council could help to resolve this once an up to date Local Plan was adopted.

Cllr Wilson stated that other local authorities had recently had their Objective Assessed Need increased by the Planning Inspectorate as a result of not having a 5 year Housing Plan Supply.

In relation to Planning Appeal 15/04081, it was noted that the application had not been resolved despite being submitted in November 2015. The Planning Officer stated that the applicant had continued to send in new evidence relating to the appeal as recently as a few weeks ago. Cllr Beer informed Members that he had responded to the application, as had Old Windsor Parish Council.

To consider passing the following resolution:-

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on item 7 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act."

RESOLVED UNANIMOUSLY: That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on item 7 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act.

To approve the Part II minutes of the previous meeting.