To receive any apologies for absence.

Apologies were received from Cllr Hilton.

To receive any Declarations of Interest.

Cllr Bateson – Declared a personal interest on item 3 as she is a trustee of the Charters School Community Recreation Trust. Cllr Bateson left the room during the debate and the vote on the item.

Cllr Beer – Declared a personal interest in item 2 as he is a Member of Old Windsor Parish Council and was present at the meeting when the item was discussed. He stated he attended Panel with an open mind.

Cllr Dr. L Evans – Declared a personal interest in item 1 as three years ago she was a Member of the Parish Council and spoke on a previous application for Hill House; however, as it was some time in the past, Cllr Dr. Evans confirmed she had come to Panel with an open mind. Cllr Dr. Evans also declared a personal interest in item 3 as she is a trustee of the Charters School Community Recreation Trust. Cllr Dr Evans confirmed again that she attended Panel with an open mind.

Cllr Luxton – Declared a personal interest in item 3 as she is a trustee of the Charters School Community Recreation Trust. Cllr Luxton confirmed she attended Panel with an open mind.

Cllr Yong – Declared a personal interest in item 3 as she is the chairman of the Charters School Community Recreation Trust. Cllr Yong confirmed she attended Panel with an open mind.

To confirm the Part I Minutes of the meeting held on June 28^th 2017.

RESOLVED UNANIMOUSLY: That the minutes of the meeting held on 28 June 2017 were agreed as an accurate record.

To consider the Director of Development & Regeneration / Development Control Manager’s report on planning applications received.

Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module by selecting the following link. http://www.rbwm.gov.uk/pam/search.jsp or from Democratic Services on 01628 796251 or democratic.services@rbwm.gov.uk

17/01222*      Royal Borough of Windsor and Maidenhead: Two storey teaching block and ancillary works to support school expansion at Charters School, Charters Road, Sunningdale, Ascot SL5 9QY– THE PANEL VOTED UNANIMOUSLY  to DEFER and DELEGATE the decision on the application to the Head of Planning subject to:

·         Details of the off site highways work required by condition 8 being submitted and agreed in principle with the tree officer, in advance of referring the application to the Secretary of State.

·         Amendments to condition 8 to take account of the above;

·         The addition of the conditions contained in the update report (as listed below);

·         Obtaining the Secretary of State’s respective decisions not to direct refusal of permission and/or call in the application.

Additional / amended conditions as per the update report:

·         To replace condition 4 in the original report to – No works or development shall take place until an Arboricultural Method Statement and Tree Protection Plan specific to this scheme, has been submitted and approved in writing by the Local Planning Authority (LPA). The Tree Protection Plan and Arboricultural Method Statement shall be written in accordance with, and address sections 5.5, 6.1, 6.2, 6.3 and 7 of British Standard 5837:2012 Trees in relation to design, demolition and construction – recommendations.

Nothing shall be stored or placed in any area in accordance with this condition and the ground levels within those areas shall not be altered, nor shall any excavation be made, without the prior written approval of the LPA. Thereafter the works shall be carried out in accordance with the approved details until completion of the development.

Reason: To protect trees which contribute to the visual amenities of the site and surrounding area. Relevant Policies – Local Plan DG1, N6.

Prior to the commencement of development details of the areas to be used for on site materials storage, construction workers parking, and for ancillary temporary building(s) including any phasing of use such areas, shall be submitted to and approved in writing by the LPA and the works shall be undertaken in accordance with the approved details.

Reason: To ensure that retained landscaping on the site is not damaged or destroyed during construction. Relevant Policies – Local Plan DG1, N6.

·         To replace condition 5 in the original report to – The sensitive timing of vegetation removal and protective measures with regards to breeding birds and all of the biodiversity enhancements identified within the ecology report shall be carried out in accordance with the applicant’s ecologist’s recommendations. Moreover a sensitive lighting strategy (in line with the ecological report) shall be submitted to and approved by the LPA prior to the commencement of works

Reason: in the interests of biodiversity and ecology and paragraph 118 of the NPPF.

Prior to the commencement of development a drainage report shall be submitted to and approved in writing by the LPA and shall include the following information/details:

1.    Calculations for the entire site for the full range of return periods including all proposed features have to  ...  view the full minutes text for item 109.

To consider the Essential Monitoring Reports.

All details of the essential monitoring reports were noted.

To consider passing the following resolution:-

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on item 6 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act."

To consider the contents of the report.