To receive any apologies for absence.

Apologies were received from Cllrs Airey, Lenton and Rayner.

To receive any Declarations of Interest.

Cllr Yong – declared a prejudicial interest in item 1 as her daughter lived next door but one to the application site. She stated that she would not take part in the discussions on the item.

Cllr Hilton – declared a personal interest in item 4 as he had made representations on previous appeals at the application site, in his capacity as a member of Sunninghill and Ascot Parish Council.

Cllr Dr Evans – declared a personal interest in items 2 and 3 as she had made representations objecting to an application at the site two and a half years ago, in her capacity as a member of Sunningdale Parish Council. She stated that since then she had not taken part in any discussions on applications relating to the site at Parish Council, and confirmed that she had attended Panel with an open mind.

To confirm the Part I Minutes of the meeting held on November 15^th 2017.

The minutes of the meeting held on November 15^th 2017 were unanimously agreed as an accurate record.

To consider the Director of Development & Regeneration / Development Control Manager’s report on planning applications received.

Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module by selecting the following link. http://www.rbwm.gov.uk/pam/search.jsp or from Democratic Services on 01628 796251 or democratic.services@rbwm.gov.uk

NB: Updates are available for items marked with an asterisk.

17/02721*        Firgrove Homes Ltd: Construction of x10 apartments including access, car parking and landscaping works following demolition of the existing dwelling at Tay Mount, Lady Margaret Road, Sunningdale, Ascot SL5 9QH – Members voted UNANIMOUSLY to defer the application to a future meeting in order for a site visit of the application site and two neighbouring properties to be carried out.

The motion to defer for a site visit was proposed by Cllr Hilton and seconded by Cllr Bateson.

The Panel was addressed by Stewart McNair, objector, Michael Burn, on behalf of Sunningdale Parish Council, and John Scelay, the agent.

17/02928         Mr Bentley: 4 No. houses with associated amenity and parking following demolition of existing dwelling (amendment to 16/02272/FULL) at Littlefield, London Road, Sunningdale, Ascot SL5 0JN – Members voted UNANIMOUSLY to defer and delegate the Head of Planning to APPROVE the application, subject to the satisfactory completion of a legal agreement to secure SANG and SAMM mitigation by January 5^th 2018, and subject to the conditions listed in Section 10 of the report being met, in line with the Officer’s recommendation.

The motion to approve was proposed by Cllr Hilton and seconded by Cllr Beer.

The Panel was addressed by Michael Burn, on behalf of Sunningdale Parish Council, and Tom Hayhurst, the agent.

17/02928         Mr Bentley: 4 No. houses with associated amenity and parking, and two detached car ports, following demolition of existing dwelling (amendment to 16/02272/FULL) at Littlefield, London Road, Sunningdale, Ascot SL5 0JN – Members voted UNANIMOUSLY to defer and delegate the Head of Planning to APPROVE the application, subject to the satisfactory completion of a legal agreement to secure SANG and SAMM mitigation by January 5^th 2018, and subject to the conditions listed in Section 10 of the report being met, in line with the Officer’s recommendation.

The motion to approve was proposed by Cllr Bateson and seconded by Cllr Yong.

The Panel was addressed by Michael Burn, on behalf of Sunningdale Parish Council, and Tom Hayhurst, the agent.

17/03133*        Mr Hamill: Variation of condition 2 (approved plans) (under Section 73) to substitute approved plans with amended plans for the erection of 3 x detached two storey dwellings with access driveways following the demolition of 9 Llanvair Close approved under 16/00117 (allowed on appeal) at 9 Llanvair and Rear of 11 Llanvair Close, Ascot – Members voted UNANIMOUSLY to defer and delegate the application to Officers to allow discussions with the applicant regarding alterations to the roofscape, with a view to approving the application.

The motion to defer to Officers was proposed by Cllr Hilton and seconded by Cllr Sharpe.

To consider the Essential Monitoring Reports.

The contents of the reports were noted by Members.

To consider passing the following resolution:-

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on item 7 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act"

It was unanimously resolved to approve the motion.

To consider and determine the enforcement reports.