To receive any apologies for absence.

Apologies were received from Cllrs Dr Evans and Lenton. Cllrs Bowden and Luxton were attending as substitutes.

To receive any Declarations of Interest.

Cllr Hilton – Declared a personal interest in item 1 as a member of Sunninghill and Ascot Parish Council, and because his wife had registered as a speaker in her capacity as Chair of the Parish Council’s Planning Committee. He stated that he had not been present at the meeting when the item had been discussed.

To confirm the Part I Minutes of the meeting of the previous meeting

The minutes of the meeting held on February 7^th 2018 were unanimously agreed as an accurate record.

To consider the Director of Development & Regeneration / Development Control Manager’s report on planning applications received.

Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module by selecting the following link. http://www.rbwm.gov.uk/pam/search.jsp or from Democratic Services on 01628 796251 or democratic.services@rbwm.gov.uk

17/03365         Mr Gosling: Construction of two storey side extension. Single storey rear extension with basement and single storey front extension at 4 Sunninghill Road, Sunninghill, Ascot SL5 7BU

A motion to refuse the application, contrary to Officer recommendation, as it was contrary to paragraph 32 of the National Planning Policy Framework and section SV1 of the Neighbourhood Plan because of the shortfall of one parking space at the development site, and because the cumulative impact on the shortage of parking would be detrimental to the free flow of traffic and highway safety, was proposed by Cllr Beer and seconded by Cllr Hilton. A named vote was carried out. Four Members (Cllrs Beer, Bowden, Hilton and Sharpe) voted in favour of the motion and five Members (Cllrs Airey, Bateson, Luxton, Rayner and Yong) voted against; the motion fell.

A second motion to defer the application for one cycle in order for the applicant to demonstrate that the shortfall of parking provision would not have a negative cumulative impact on the flow of traffic was proposed by Cllr Bateson and seconded by Cllr Yong. A named vote was carried out. Six Members (Cllrs Bateson, Beer, Hilton, Luxton, Sharpe and Yong) voted in favour of the motion, two Members (Cllrs Airey and Rayner) voted against the motion and there was one abstention (Cllr Bowden).

Members voted to DEFER the application for one cycle in order for the applicant to demonstrate that the shortfall of parking provision would not have a negative cumulative impact on the flow of traffic.

(The Panel was addressed by Barbara Hilton, Sunninghill and Ascot Parish Council, and by James Gosling, the applicant.)

To consider the Essential Monitoring Reports.

The contents of the reports were noted.

To consider passing the following resolution:-

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on item 7 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act."

It was unanimously agreed to approve the motion.

To confirm the Part II minutes of the previous meeting.