To receive any apologies for absence.

Apologies were received from Cllr Airey.

To receive any Declarations of Interest.

Cllr Hilton – Declared a personal interest in items 1, 2 and 3 as a member of Ascot and Sunninghill Parish Council. He stated that he had attended the meetings when items 1 and 3 had been discussed. He declared a further personal interest in items 2 and 3 as his wife would be addressing the Panel on the applications. He confirmed that he had attended Panel with an open mind.

Cllr Beer – Declared a personal interest in item 4 as he used to be involved in the organisation of the Windsor half marathon, which was run through the application site. He confirmed that he had attended Panel with an open mind.

Cllr Rayner – Declared a prejudicial interest in item 4 as he was a member of the Guards Polo Club. He stated that he would leave the room while the item was discussed.

To confirm the Part I Minutes of the meeting held on May 30^th 2018.

RESOLVED UNANIMOUSLY: That the Part I minutes of the meeting held on 30 May 2018 be approved.

To consider the Director of Development & Regeneration / Development Control Manager’s report on planning applications received.

Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module by selecting the following link. http://www.rbwm.gov.uk/pam/search.jsp or from Democratic Services on 01628 796251 or democratic.services@rbwm.gov.uk

18/00480         Mr Beroskin: Detached dwelling with integral garage at Land at 5 Vicarage Gardens, Ascot – THE PANEL VOTED to APPROVE the application, subject to the conditions listed in Section 10 of the main report, the additional condition that the garage remains solely for the use of storing vehicles, and informatives regarding hours of construction and best working practices, in line with the Officer recommendation.

Six Councillors (Cllrs Bateson, Beer, Dr Evans, Hilton, Lenton and Yong) voted in favour of the motion and one Councillor (Cllr Sharpe) voted against the motion. Cllr Rayner did not take part in the vote.

The Panel was addressed by Andrew Marsh, objector, and Valery Beroskin, the applicant.

Cllr Rayner entered the meeting at 7.41pm.

18/01116         Mr Gosling: Redevelopment to provide a building comprising 12 apartments with basement parking and caretakers accommodation following demolition of existing hotel as approved under 17/02712/VAR to planning permission 13/01995/FULL to vary condition 20 to substitute plans at Former Brockenhurst Hotel, Brockenhurst Road, Ascot – THE PANEL VOTED UNANIMOUSLY to APPROVE the application, subject to the conditions listed in Section 10 of the main report, as per the Officer recommendation.

The Panel was addressed by Barbara Hilton on behalf of Ascot and Sunninghill Parish Council.

18/01159         Mr Hayhurst: Construction of new four bedroom detached dwelling with associated parking , additional new vehicular access and 2 no. drop kerbs to provide exit and entrance driveway following demolition of existing dwelling and outbuildings (Part retrospective as outbuildings have been demolished) at 85 Upper Village Road, Ascot SL5 7AJ – THE PANEL VOTED UNANIMOUSLY to defer and delegate the application for Approval to the Head of Planning in order to confirm with Highways officers the gradient of the driveway and for a Swept Path Analysis to confirm the feasibility of three vehicles using the driveway; and subject to the conditions listed in Section 10 of the main report.  It was agreed that the application would come back to Panel if it was found not feasible for the driveway to be used in this manner.

The Panel was addressed by Barbara Hilton, on behalf of Ascot and Sunninghill Parish Council, and Jonny Hayhurst, the applicant.

Cllr Rayner left the meeting at 8.26pm.

18/00196         Mr Dickinson: Realignment of existing road and extensions to existing polo fields with associated levelling works at Smiths Lawn, Windsor Great Park, Windsor – THE PANEL VOTED UNANIMOUSLY to Defer and Delegate planning permission to the Head of Planning for Approval with the conditions listed in Section 9 of the main report, and with authority to amend conditions 2, 3 and 4 in order to update them to take into account the additional information submitted and consultee responses, as per the Officer recommendation.

To consider the Essential Monitoring Reports.

The contents of the reports were noted by Members.

To consider passing the following resolution:-

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on items 7 and 8 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act".

RESOLVED UNANIMOUSLY: To approve the motion to exclude the public from the remainder of the meeting.

To confirm the Part II minutes of the meeting held on May 30^th 2018.

To consider and determine the report.