Agenda and minutes

Venue: Council Chamber - Guildhall, Windsor. View directions

Contact: Andy Carswell  01628 796319

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No. Item


Apologies for Absence

To receive any apologies for absence.



Apologies for absence were received from Cllr Luxton.


Declarations of Interest pdf icon PDF 155 KB

To receive any Declarations of Interest.



Cllr Hilton – Declared a personal interest in planning applications items 1 and 2 as a member of Sunninghill and Ascot Parish Council. He stated that he had not been present at the Parish Council meeting when the items were discussed.  Cllr Hilton also declared a further personal interest in the items as his wife had registered as a speaker on behalf of the Parish Council.


Cllr Sharpe – Stated in the interests of transparency that his wife was Chairman of

Sunninghill and Ascot Parish Council, although he was not a member of the Parish Council.


Minutes pdf icon PDF 59 KB

To confirm the minutes of the meeting held on December 12th 2018.


The minutes of the meeting on the 12 December 2018 were approved as a true and correct record.


Planning Applications (decision) pdf icon PDF 46 KB

To consider the Head of Planning’s report on planning applications received.


Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module at

Additional documents:


NB: Items subject to a Panel update are marked with an asterisk.


18/02653/FULL*          Mr McDermott: Change of use/conversion and extension of existing mixed use office/residential building to provide 7 self-contained flats with associated parking to include electronic gates. Annexe Kingswick House Kingswick Drive Ascot.– THE PANEL VOTED UNANIMOUSLY to REFUSE the application against officer recommendations for the following reasons: The proposal represents an overdevelopment of the site due to the bulk and scale of the extensions and level of hard standing resulting in an overall poor design which would cause harm to the character and appearance of the area. The proposal fails to respond positively to the character of the area defined in the Council’s Townscape Assessment as Post War Suburbs. As such the proposal is contrary to the Royal Borough of Windsor and Maidenhead Local Plan Policies H10, H11 and DG1, Policies NP/DG1 and NP/DG2 of the Ascot and Sunninghill and Sunningdale Neighbourhood Plan (2011-2026) and Paragraphs 127 and 130 of the NPPF.  Reference was also made to the fact that 80% of the available land would be developed which would be clearly at odds with the prevailing character of the area and that the proposal was more akin to a town centre development than an appropriate form of development expected to see in an area defined as Post War Suburbs.


The Panel were addressed by Mr Lee (objector), Mrs Hilton (Parish Council) and Mrs Jarvis (applicants representative).


The motion to refuse was proposed by Cllr Hilton and seconded by Cllr M Airey.


18/03065/FULL*          Ascot United Football Club: New Artificial Grass Pitch (AGP), installation of fencing and entrance gates to AGP perimeter, pitch perimeter barrier and entrance gates within AGP enclosure, new hard standing areas, replacement floodlight system, maintenance equipment store, gates to football ground boundary and soft landscaping. Winkfield Road Ascot SL5 7LJ – THE PANEL VOTED UNANIMOUSLY to APPROVE the application, subject to the conditions listed in the main report and update sheet, as per the Officer’s recommendation.


The Panel was addressed by Mrs Hilton (Parish Council) and Mr Harrison (applicant).


The motion to approve was proposed by Cllr Yong and seconded by Cllr Hilton.



Essential Monitoring Reports (monitoring) pdf icon PDF 98 KB

To consider the Essential Monitoring Reports.



Resolved unanimously: that the updates be noted.