To receive any apologies for absence.

Apologies for absence were received from Councillors Hunt and Sharpe.

To receive any Declarations of Interest.

Cllr Quick – Declared a personal interest as she lived in a road which had a parking permit scheme in place.

Cllr Shelim – Declared a personal interest as he had received visitor parking vouchers in the past but, it was more than a year ago. He also uses the residents permit scheme and holds a residents parking permit.

To confirm the Part I Minutes of the previous meeting.

RESOLVED UNANIMOUSLY: That the minutes of the meeting held on 21 June 2018 be approved.

To receive the above report.

Jacqui Hurd, Head of Library and Resident Services introduced the reports and provided Members with a summary of the parking voucher scheme. She stated there were 98 parking schemes within the Royal Borough and the amendments to the visitor parking voucher scheme were designed to protect residents parking needs.

Residents were entitled to up to two parking permits depending on the size of their properties, and 25 x 2 hour free visitors vouchers. The new scheme meant residents were also entitled to 25 x 6 hours and 25 x all day visitor vouchers for a fee which could be purchased annually.

Currently, there was no expiry date on the visitors parking vouchers, and it was difficult to know how many were still in circulation. The paper explained to Members how to protect parking schemes and make it fairer to residents and their visitors to park.

The recommendations included changes to the annual allowance of parking visitor vouchers from the 1 August 2018, changes to the minimum order number of paid for vouchers to 10 and then in multiples of five within the same order, and they introduced a 12 month expiry date on each paper voucher with a no refund policy on any unused vouchers.

Vouchers already in circulation would now have an expiry date of March 2020 and there would be a large media campaign to notify residents of the changes to the system. Residents parking permits under the new proposals, would now require renewal every two years and due to the working partnership with NSL, a new online virtual permits scheme would be available to make it easier to buy visitor parking vouchers. The virtual permit scheme would be available from October 2018.

There were no additional costs for implementing the scheme and the new system would allow better monitoring of permits and visitor permits in circulation; it would also ensure there were parking spaces for those that were entitled to park by issuing visitor parking vouchers with an expiry date.

The Chairman stated the Borough was a unique and special place with Windsor Castle, Ascot Racecourse and Legoland, among other attractions. The Borough had to be smart and efficient in monitoring parking. He noted the Borough had contacted 28 other local authorities to gain information into the types of schemes that were being run elsewhere. He queried if anyone changed their car, how would the new system work and if the appeals system would remain the same or, if NSL would carry out the appeals against parking fines. He also asked if it was possible to attach a trailer to a car and park it in a regular space. He added he was very pleased with the paper and the proposals within it. the Head of Library and Resident Services confirmed that there was no change to who was entitled to a parking permit. In the main, a house would be entitled to up to two residents parking permit which depended on how many cars the  ...  view the full minutes text for item 13.

To consider the following resolution:-

“That under Section 100 (A)(4) of the Local Government Act 1972, the public can be excluded from the remainder of the meeting whilst discussion takes place on item 6 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 1 – 7 of Part I of Schedule 12A of the Act”.

RESOLVED UNANIMOUSLY: That under Section 100 (A)(4) of the Local government Act 1972, the public can be excluded from the remainder of the meeting whilst discussion takes place on item 9 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 1 – 7 of Part I of Schedule 12A of the act.

To confirm the Part II Minutes of the previous meeting.