Agenda and draft minutes

Venue: Virtual Meeting - Online access

Contact: Mark Beeley  01628 796345 / Email:

Video Stream: Click here to watch this meeting on YouTube

No. Item


Welcome, Apologies and Introductions


The Chairman opened the meeting and welcomed those present.


Apologies for absence were received from Mark Howard and Lynn Penfold.


Declarations of Interest pdf icon PDF 219 KB


No declarations of interest were received.


Approval of Minutes - 30th June 2020 pdf icon PDF 144 KB


RESOLVED UNANIMOUSLY; That the minutes of the meeting held on 30th June 2020 were approved.


Matters arising from the last meeting pdf icon PDF 1001 KB


Jacqui Wheeler, Parks and Countryside Access Officer, updated the Forum on matter arising.


Contact had been made with other LAF Support Officers and Chairmen from neighbouring authorities, Bracknell had expressed enthusiasm and suggested a Zoom meeting be held. The Surrey Chairman had also expressed an interest and the aim was to try and get a date in the diary for LAF Chairmen to meet soon.


A revised masterplan of Battlemead Common had been considered at the September meeting of Friends of Battlemead Common. The plan had been reviewed and was attached in the paperwork that was distributed as part of this LAF meeting. The causeway would now be open from April until October, while the east field would be open from October until March. The north field would be left to the wild and dogs would be allowed off lead in the west field.


(Post Meeting Update: At the Friends of Battlemead Common meeting on 9th December 2020, there was a U-turn in which the opening of the Causeway and the north/south path in the East Field were put on hold while an alternative winter route through the Willow Woodlands was costed and feasibility study done.)


Alan Keene expressed his thanks for the successful site visit to Driftwood.


The Chairman asked if seating was going to be considered in certain areas of the common.


Jacqui Wheeler said that seating was on the site already. The pedestrian access point from Cookham Road was being looked at and changes could be made. Planning for permission for a car park was now not being sought.


Lisa Hughes asked what would happen to the area that had been earmarked for parking. Jacqui Wheeler said that it would probably be discussed at the next Friends of Battlemead Common meeting, which would be taking place on 9th December 2020.


Anne Woodward said that she lived close by to the common and had noticed a lot of cycling and dogs off lead. She also believed that some signs had been taken down warning people that cycling was not allowed.


Jacqui Wheeler confirmed that cycling was not allowed on the site and there was not much RBWM could do other than put signs up.


Susy Shearer said that she was not aware of the cycling issues on the towpath, she would take these issues up with the cycling group that she was a member of.


Membership Update - Appoint Vice Chair


Jacqui Wheeler explained that there had been two resignations from the Forum since the last meeting, Dom Lethbridge and David Clenshaw. Dom Lethbridge had left the National Trust and therefore the Forum, with the National Trust currently unable to offer a replacement due to a lack of resources. Two new members had recently joined, Mark Howard who would be a liaison with Cookham Parish Council, and Susy Shearer who was part of the Cycling Action Group.


Dom Lethbridge had been Vice Chairman of the Forum, therefore with his resignation the Forum needed to elect a new Vice Chairman. Lisa Hughes put herself forward for the positon, which was seconded by Councillor Hunt.


RESOLVED UNANIMOUSLY; That Lisa Hughes be elected as Vice Chairman for the remainder of the term.


Milestones Statement/Targets Consultation pdf icon PDF 347 KB


Jacqui Wheeler said that RBWM was consulting with the LAF to understand their opinions on the priorities set by the Public Rights of Way team in 2021/22. Changes from the Accessibility Working Sub Group had been incorporated into the Milestones Statement 2021/21 last year. Jacqui Wheeler outlined the targets that the team would be working towards over the next year, along with the progress of the team in achieving some of the targets so far.


The Chairman said that some targets had been unachievable due to the pandemic. He suggested waiting to see if there were any changes in the output of the working groups before making any recommendations on the targets.


Councillor Sharpe asked what work had been undertaken with Parish Councils in the area. The Chairman explained that Parish Councils gained sight of the report and they also received specific reports on things like footpaths in their area.


Councillor Sharpe asked if there was a list of footpaths condition and how frequently they were examined.


Jacqui Wheeler said that there was survey of all footpaths in the borough done every 7 years, on a rolling basis. RBWM relied on residents to report any issues so that they could be brought to the attention of the team quickly. (Post meeting note: The surveys were done bi-annually so each path is visited once every 3½ years.)


Councillor Sharpe said that it would be great to get an insight from the sub groups to shape the targets in the Milestones Statement and there could be potential to open up areas of the borough that were underutilised for walking and cycling groups.


Steve Gillions said that all footpaths were covered by the survey over the seven year period. He encouraged residents to report any problems direct to the Public Rights of Way team who were very responsive. He explained that the Ramblers national group had been part of a project looking at lost footpaths across the country, with 130 miles of potential lost path in the borough.


Lisa Hughes mentioned that the bridge in Ray Mill Road West had recently had some work done, with new wood placed at either end. However, this had created a step which was problematic for wheelchair users.


Jacqui Wheeler said that she would have a look at this and see what could be done to ensure that wheelchair users could still access the bridge.


Susy Shearer said that she was happy to liaise with Councillor Sharpe after the meeting regarding his comments on cycling.


Horse Riding and Multi-Use Provision - Sub Group Updates pdf icon PDF 2 MB


Anne Woodward updated the Forum on the work of the sub group. An initial survey had been undertaken in March, with the key findings being:

·         Motor vehicles presented the highest safety related issues on-road, with respondents reporting worsening of behaviour over last 24 months.

·         Riding off-road, dog attacks and owners/walkers were the biggest hazard, with dogs often not under full control.

·         67% of safety incidents go unreported to Police or BHS, so official data is grossly understated.

·         Increases in urbanisation and the related traffic, means that the Cookham and Knowl Hill routes were no longer the safe haven for equestrians that they were intended to be.

·         Only 22% of PROW in the Borough were accessible for equestrians.

·         Equestrians did not use roads by choice, they would prefer local safe off-road riding.


Recommendations from the group:

·         Education programme for vehicles, cyclists, dog owners and riders

·         Continue to work with RBWM PROW to investigate improvements to Cookham and Knowl Hill circuits.

·         Invite more volunteers for sub-group to fully investigate safety improvements in all areas of the Borough, particularly for Windsor and Ascot.

·         Review speed limits and improve signage in Cookham and Cookham Dean, Lee Lane, Burchetts Green Lane, Warren Row Road, Terry’s Lane, Mileys Road, Twyford Road.

·         Identify which highway verges, cycleways, open spaces owned by RBWM could be opened to multi-use, in order to separate horses from motor traffic.

·         Planning and developments in the Borough to consider impact on horse routes and incorporate multi-use access, rather than cycling only.


After the LAF June meeting, Anne Woodward had put together some additional reports for areas that had not been covered in the initial survey, including places like Cookham and Ascot. She commented on an example found in Cookham where a sign had been placed saying ‘No more horses on Cookham roads’. There was another problem where there was a footpath which was currently a cycleway but the landowner was not prepared to make it available to equestrians. In Ascot, there was very little off road riding other than paying for a license to ride in the Windsor Great Park. The reports provided more detailed information of the safety issues faced by equestrians along with some suggestions on how the risks could be reduced. There had been little success in approaching landowners.


Steve Gillions said that it was a very comprehensive report and that it was important that footpaths were upgraded to bridleways where appropriate. Cyclists were also able to use the route if it was classed as a bridleway, but safety issues always needed to be taken into account.


Anne Woodward explained that horses were unable to go on a cycling route, with certain things needing to be done to ensure that a path can be safely transformed to allow horses too and Anne Woodward said that she would be happy to work with landowners to see this happen.


The Chairman commented on Ashley Hill Forest and the desire to gain access. He had written to the Maidenhead MP, Theresa May,  ...  view the full minutes text for item 60.


Accessibility Working Group Updates

Additional documents:


Lisa Hughes explained that the ‘Walks for All’ report had been distributed to LAF members in advance of the meeting. A couple of years ago, the Access Working Group was created after a presentation at a LAF meeting and the group had built a methodology called Walks for all, many and some. This allowed walks to be categorised and for the public to gain an insight if the route would suit their abilities. The findings had been presented a year ago which was accepted by the LAF. During lockdown, the sub groups work had been limited but two new volunteers had offered their help to the group. There were a lot of footpaths across the borough that needed to be audited, with the volunteer noting the big features on the footpath. The document would then be produced and circulated to group members, with another volunteer using the document to walk the route. Of the six pilot localities, five were actively in progress. For Battlemead, the group could use the masterplan that had been produced to finish off their documentation of the site. The other localities were in the early stages, with the only one not to be started being the River Thames at Old Windsor.


As part of the audit, Lisa Hughes contacted some wheelchair users near Boulters and asked them about access getting onto Ray Mill Island. The slopes on the bridge were very steep and users were concerned about being unable to control their wheelchairs coming off the bridge.


Steve Gillions said the intention was to create a series of walks, with it not just being a walk from point A to B but looking at different routes available in a particular locality. The document would include information of the walk, how to get there and what route options were available along with a map. The starting point and access to parking or public transport was something that needed to be considered and it was hoped that ideas could be added to the document over time. Steve Gillions said the current draft was probably the best that could be produced using the skills and resources available to the sub group, but suggested that someone who was able to help with technical map making and ability to design leaflets would be greatly appreciated.


Lisa Hughes reiterated that the project was about walks for everyone of all ages and abilities and that the aim was for walks that could be done in a loop rather than just between two points. She mentioned using social media to advertise some of the walks and allow more photos to be added. Lisa Hughes thanked Steve Gillions for all his work on the project.


Steve Gillions said that all the walks were self-guided and social media was important in gaining feedback about footpaths and routes.


Susy Shearer said that it was excellent report. She explained that the Cycle Forum, before it was disbanded, had a way finder group that measured distances for cyclists  ...  view the full minutes text for item 61.


Cycling Action Plan pdf icon PDF 1 MB


Susy Shearer explained that the Windsor & Maidenhead Cycling Action Group was formed to take forward the legacy of the RBWM Cycle Forum.

There was a need to integrate more detailed cycling policy, around which relevant road safety could be addressed and proficiency training organised, was integrated into the process of drafting a new Borough Local Plan including wider policies covering the design and delivery of transport infrastructure as well as traffic and parking.

In 2015, preliminary steps to draw up a Cycling Action Plan were taken and work begun on the strategy document. This continued until September 2017 when it was deemed to be ready for review and further refining by a small Task and Finish group comprised of elected members, the Principal Transport Planner and Cycle Forum volunteer members. This would ensure that the draft accorded with best practice and appropriately reflected the aspirations and needs across the borough’s ten primary communities. As part of this exercise, a small Wayfinding Working Group was also set up to develop a new system of cycle signage helping to establish an important cohesive element in the route network underpinned by the Cycling Action Plan 2018-2028, which was adopted by Cabinet in January 2019.


Following the RBWM Boundary Review and the 2019 local elections in May, the Cycle Forum was disbanded and its function brought under the remit of a newly formed Infrastructure Overview & Scrutiny Panel. However, concerns had already been expressed prior to the elections regarding the amount of RBWM time and resources which would be available to devote to cycling and this led several former CF members to set up the independent Windsor & Maidenhead Cycling Action Group in March 2020. Its fundamental purposes were to progress the ongoing monitoring, review and delivery of costed and prioritised CAP schemes and work with local communities, RBWM and other local and national groups, individuals and organisations to achieve this.


RBWM’s 2019 Climate Emergency Declaration followed by the Covid-19 pandemic had brought unforeseen urgency to the need for “active travel” and its contribution to sustainable transport and opportunities to mitigate environmental impacts from these global crises.


Among its uses, the CAP was one of several criteria, including the Propensity to Cycle Tool (PCT), which had been used to design schemes in the bid submissions for Government Tranches 1 and 2 funding. The CAP would be strengthened and complemented by the Local Cycling and Walking Infrastructure Plan (LCWIP) when this policy was completed and adopted, both documents provided essential policy guiding sustainable transport infrastructure for the future.


Susy Shearer explained what the main objectives of the Cycling Action Plan were. The group was waiting to hear back from RBWM on whether additional funding had been received from the government and which schemes they wanted to prioritise.


Councillor Brar commented on the tranche 1 funding being for Maidenhead Town Centre and asked if there was any funding for the more rural parts of RBWM. She asked if a cycle path from Maidenhead to Cookham was part of  ...  view the full minutes text for item 62.


Draft Annual Report 2019/20 pdf icon PDF 263 KB


Jacqui Wheeler explained that the report covered the period between March 2019 and April 2020. She had noted that the membership of the Forum in the report needed to be changed, as it reflected the current membership and not what the membership was at the time. Jacqui Wheeler asked that if anyone had any comments or amendments to the report, to let her know.


Date of Next Meeting

TBC June/July 2021


Members noted that the date of the next meeting, currently TBC June/July 2021, would be confirmed after Full Council in February 2021.