To receive any apologies for absence

Apologies were received from Councillor Claire Stretton in her capacity as Principal Member for Culture and Communities.

To receive any Declarations of Interest.

Cllr Bateson – Declared a personal interest as the Ascot District Day Centre had submitted a grant application form to the Grants Panel and Councillor Bateson was a member of the Ascot District Day Centre Committee. Councillor Bateson made representations then left the room and did not take part in the discussion on this item or the vote.

Cllr Majeed – Declared a personal interest as the Salvation Youth Trust had submitted a grant application form to the Grants Panel; Councillor Majeed knew members of the organisation on a personal level. He stated that he had come to Panel with an open mind. He remained in the room during the discussion and voting on the item.

Cllr S. Rayner – Declared a personal interest as the Windsor Festival had submitted a grant application form to the Grants Panel and Councillor S. Rayner the RBWM representative on the Windsor Festival Council of Management. Councillor S. Rayner attended Panel to make representations to Members in support of the Windsor Festival. She remained in the room during the discussion and voting on the item.

To confirm the Part I Minutes of the previous meeting

RESOLVED: That the Part I minutes of the meeting of the Panel held on 23 November 2015 be approved.

To consider passing the following resolution:-

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on items 5, and 6 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of part I of Schedule 12A of the Act"

RESOLVED: That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion took place on items 5 and 6 on the grounds that they involved the likely disclosure of exempt information as defined in Paragraph 3 of part I of Schedule 12A of the Act.

The Panel considered, for recommendation to Cabinet, the award of Council grants to local organisations for the forthcoming year.

          RECOMMENDED TO CABINET:  That the applications listed below for the allocation of RBWM / ‘3’ Grassroots Funding be approved and the decisions be minuted in Part I following Cabinet’s agreement of the budget –

* The Panel agreed that Family Friends in Windsor and Maidenhead should not be awarded any funding from the RBWM/3 Fund as they had also applied for and were recommended to receive funding from the Royal Borough Revenue Grants scheme. Members agreed the £3,000 originally allocated to Family Friends in Windsor and Maidenhead should be redistributed between the other 8 applicants. Members agreed to delegate authority to the Chairman and Vice Chairman to agree the re-allocation with Claire Tyrrell of BCF.

The Panel considered, for recommendation to Cabinet, the award of Council grants to local organisations for the forthcoming year. It was noted that all grants within Adult Social Care would be required to support the delivery of Care Act Objectives. Members considered how applications aligned with the Council’s objectives.

RECOMMENDED TO CABINET: That: 

i)  The grants as detailed below be approved, subject to:-

a)      The approval of the budget.

b)      The organisations receiving Capital Grants obtaining any requisite planning or building regulations consents and producing copies of audited accounts and evidence of the availability of finance for the remainder of the schemes.

c)      The organisations receiving Kidwells Trust Grants:-

i)     Providing suitable acknowledgement for the grant assistance in all publicity material.

ii)    Ensuring that there is adequate insurance cover for items purchased with grant assistance.  Continuing to look for other forms of sponsorship for special events.

d)      Organisations in receipt of Revenue and SLA Grants being required to complete an Annual Return Form which should demonstrate written evidence that the money had been spent according to their application and to identify the specific outcomes achieved as a result of the grant awarded.

e)      Organisations should, wherever possible, seek funding from other sources to ensure that they were not solely reliant on funding through the Royal Borough and it be noted that those organisations would not necessarily be automatically awarded funding year on year.

ii) That the following decisions be minuted in Part I following Cabinet’s agreement of the budget:

Revenue Grants

*Adult Dyslexia Service – Members requested the relevant Grants Officer to ensure any future applications included information on the number of residents using the service, staffing numbers and location.

**Ascot Area Alzheimer’s (Triple A) – relevant Grants Officer to highlight  that in future more comprehensive details to be submitted in relation to the activities that will be carried out using the money from the Royal Borough and the need to demonstrate funding sought elsewhere.

***Braywick Heath Nurseries – funding awarded on condition the organisation work with either WAM Get Involved or Community Enterprise in order to become more financially sustainable. Relevant Grant Officer to ensure this occurs.

****Breastfeeding Network – Delegate decision  ...  view the full minutes text for item 11.