Agenda and draft minutes

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No. Item


Appointment of Chairman

To appoint a Chairman for the duration of the meeting.


Councillor Bowden proposed Councillor Luxton to be Chairman for the Panel. This was seconded by Councillor Wilson.


RESOLVED: That Councillor Luxton would be the Chairman for the Panel.


Apologies for Absence

To receive any apologies for absence.


No Apologies for Absence were received.


Declarations of Interest pdf icon PDF 217 KB

To receive any declarations of interest.


Councillor Derek Wilson declared a personal interest as he was a member of the Bray Parish Council. Councillor Wilson declared that he had also completed the declaration register at the Parish Council where he had declared that if he had commented and voted on an application at Parish level, he would look at the same application with an open mind and with what evidence was in front of him if the application came to borough level.


Councillor Wilson was attending the Licensing Panel Sub Committee with an open mind.



Procedures For Licensing Panel Sub Committee pdf icon PDF 36 KB

To note the procedural details for the hearing.


The Chairman explained the procedures for the running of the Licensing Panel Sub Committee. These were part of the Agenda pack.


Consideration of Application For a new premises Licence Under The Licensing Act 2003 pdf icon PDF 7 MB

To consider an application for a new premises licence under The Licensing Act 2003 for Field within Rinders Farm, Fifield, Maidenhead, SL6 2NS.

Additional documents:


Licensing Officer


The Licensing Officer, Steve Smith, introduced the application for Members to consider. The Licensing Officer explained that the application related to a new premises license. The Licensing Officer informed the Panel that this was a new application for a premises licence for 5 events to be held at the field within Rinders Farm, Fifield, Maidenhead, SL6 2NS, per year for up to 3000 attendees. The main event being Fi-Fest, a family oriented event over two days which was planned for 13th and 14th July 2019. The opening hours would be 10:00hrs until 23:00hrs on Friday and Saturday and 10:00hrs to 22:00hrs on Sunday.


The Licensing Officer had received no relevant representations from any of the responsible authorities except the Environmental Health (CPES) and Trading Standards who requested a number of conditions relating to one of four key objectives, which were available in the Agenda pack and which had been agreed by the applicant. A large number of emails had been received from interested parties including Ward Members, the Parish Council and local residents. All the representations were available in the Agenda pack.


The Licensing Officer informed the Panel that Mr Lee Page was the applicant and the Designated Premises Supervisor (DPS) was Mrs Tracey Page.


The Licensing Officer reminded the Panel that they should have consideration for the four licensing objectives when making their decision on whether to grant the new premises licence, modifying the conditions of the licence by altering or omitting or adding to them, or to reject the whole or part of the application.


Questions to the Licensing Officer


Councillor Bowden requested clarification on the condition suggested by Environmental Health. Councillor Bowden continued and asked about the noise levels and effects on the nearest residential property. The Licensing Officer informed the Panel that the noise should not exceed 15 Db. This would be monitored every 15 minutes from the highest noise locations. Councillor Bowden asked the Licensing Officer who had responded from Thames Valley Police and the Fire Authority and was informed that it was the Licensing Officer from TVP and the Fire Safety Officer from the Fire Authority. They always responded and on this application, they both had no issues.


Councillor Wilson requested some clarification on EPL02 and EPL03, conditions suggested by Environmental Health. The Licensing Officer informed the Panel that any conditions could be amended if the Panel felt they wanted to.


Councillor Luxton asked if spot checks would be carried out during the event and was informed that they would be. Councillor Luxton continued and asked if the police would be present at the event and was informed that on a Monday morning before any event, large or small, Thames Valley Police and RBWM Licensing have a meeting and it is decided then. Councillor Luxton asked the Licensing Officer that on EPL10 of the Environmental Health conditions, it refers to contact details in case of a complaint, who would be the contacts. The Licensing Officer informed the Panel that in  ...  view the full minutes text for item 35.