Agenda and draft minutes

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Contact: Wendy Binmore  01628796251

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No. Item


Apologies for Absence

To receive any apologies for absence.




Minutes pdf icon PDF 81 KB

To confirm the minutes of the previous meeting.


RESOLVED UNANIMOUSLY: That the minutes of the meeting held on 2 April 2019 be approved.


Terms of Reference for the Flood Liaison Group pdf icon PDF 96 KB

To confirm and agree the Terms of Reference for the Flood Liaison Group.


The Chairman explained the suggested changes to the Terms of Reference would bring them up to date. The suggested changes were agreed unanimously by the Forum and also agreed to have a Forum Representative from  Horton Parish Council added to the Membership as well as the appropriate Emergency Planning Manager. Members of the Forum agreed that it was up to each Parish Council to nominate their representatives and that there should be one representative nominated per Parish Council.


Members noted that the Flood Liaison Group would continue to meet four times per year and that additional meetings could be called as and when required, for example during a flooding event. The Chairman also explained that if there were any items to be added to the agenda, they should be submitted to the Forum Clerk and the Chairman at least two weeks in advance of the meeting which would allow full responses to be prepared.


RESOLVED UNANIMOUSLY: That the amendments to the Terms of Reference be agreed and implemented.


Meeting Arrangements and Venue

To discuss the arrangements for future meetings of the Flood Liaison Group.


The Chairman gave the option to Members of the Flood Liaison Group to meet at York House and alternate venues for the meetings between the Town Hall in Maidenhead and York House in Windsor. However, the Forum Members agreed to continue to hold the Flood Liaison Group meetings at Maidenhead.


RESOLVED UNANIMOUSLY: That the Flood Liaison Group meetings would continue to be held at the Town Hall in Maidenhead.


Actions Arising from Previous Minutes

To confirm the actions from the previous meeting.


The Flood Risk Manager to let Ian Thompson know when the CCTV survey work was being carried out by Volker Highways


Simon Lavin, Flood Risk Manager stated Volker had been issued with the order for the works but no date had been set as yet to carry out the works. The order was for the works to be completed as soon as possible, he added he would chase Volker for an update on when the works were to be carried out.


v  Action – The Flood Risk Manager to request a start date for the works and then let Ian Thompson know.


Members requested an update on the Fowles Crushed Concrete site in Wraysbury, from an EA aspect. Brianne Valley confirmed she would bring an update to the next meeting.


Brianne Vally, Environment Agency (EA) had been in touch with the Hertfordshire and North London Team regarding this issue but, as enforcement action was pending, she was unable to discuss details. However, there were some community meetings taking place in August 2019 so she would be able to provide a much more detailed update at the next meeting. The Chairman stated the community had been very active on this issue. Brianne Vally responded the dates for the meetings had been set for the beginning of August 2019 but, she did not think they were public meetings. The Chairman asked if official people such as elected Parish Councillors and Ward Councillors could be involved as there was an expectation that Borough and Parish Council representatives would be involved.


The Joint Emergency Planning Manager to email Members an invitation to attend a teleconference of flood wardens


The Joint Emergency Planning Manager confirmed the teleconference was due to take place on 26 November 2019 at 6.30pm


Update from the Environment Agency

To receive the above verbal update to include an update on fowls from an EA aspect.


David Bedlington from the EA gave an update on the River Thames Scheme. He explained that developments on the RTS had been relatively quiet while funding for the scheme was sought. The basis of a funding solution was now being worked through by Surrey County Council and the initiative should be put before Cabinet in September 2019. The governments sponsorship group met on the week commencing 22 July 2019 and said they were satisfied and confident for the proposal to progress so it was now progressing at speed. An outline business case had been submitted and that would go to the Treasury for approval and that meant the scheme was able to demonstrate there would be funding in place. The Chairman commented that following a meeting between Councillor Simon Dudley, Tim Oliver and himself, a paper would be presented to both Cabinet’s for Surrey and RBWM and then the Flood Liaison Group would be informed of the outcome accordingly.


David Bedlington explained that the next phase was to complete the technical work which needed to be ramped up again and then, by the summer of 2021, public engagement and a planning application will be submitted; he anticipated a couple of rounds of public consultation with the planning submission planned for two years from now. David Bedlington stated pre-planning application advice had been received and that helped to work through any potential issues and address impacts prior to submission. He then confirmed that the scheme was still going through internal EA approval, then it would go to Defra and then onto the Treasury for approval which allowed more scrutiny earlier in the process which the project would benefit from. David Bedlington confirmed the project was still in the approval stage and the funding was not quite finalised at this point in time.


David Bedlington confirmed he had some presentations which illustrated the timeline of progress of the project that he was able to circulate to the Forum. If everything went according to the timeline, construction should start as early as 2023, depending on any enquiry and ministerial approval. The build period was estimated at four to five years and the EA were engaging with the market as it was a bespoke project and needed a bespoke procurement exercise. David Bedlington confirmed there would be no Development Control Order for the scheme, and the consultation would be in the form of public events as the EA wanted to really engage with the project. Councillor Beer commented the public would want to see traffic management in place during construction. David Bedlington confirmed that all three channels would be completed at the same time to keep construction as swift as possible.


Dick Scarf asked if there would be any liaison or negotiations with Heathrow due to the third runway. David Bedlington responded that the EA were looking at how that could be a potential risk to the scheme but, they were looking at the scheme as totally separate to the development of Heathrow. The  ...  view the full minutes text for item 109.


Update from Thames Water

To receive the above verbal update including an update on enlarging the sewage capacity at Old Windsor.


Denise Kinsella, Thames Water, stated she had attended meetings regarding Ham Island with the Parish Council and another meeting was being scheduled as there were questions around capacity. Thames Water felt the site was compliant and operating to capacity and there were no plans to do any extra work to the site apart from general maintenance. Councillor Knowles stated there was a Neighbourhood Plan going through for Old Windsor and the capacity of the treatments works was mentioned within it. A survey was carried out to form the Local Plan and the water went into lagoons when capacity was reached; there was talk of removing the lagoons so the sewage would then go into the Thames when capacity was reached. Denise Kinsella responded she would check that but other sites followed the same procedure. Each treatment works operated differently during a flooding event, some will go to storm and could go to water course. Thames Water were providing details to Parish Councils on how Ham Island treatment works work.


Denise Kinsella summarised the rest of her update stating Thames Water were continuing with their Bin It, Don’t Block It campaign and also with their programme of planned maintenance.


RBWM Update


Simon Lavin, Flood Risk Manager stated the work on the Horton Lane Weir had been completed and all was working well again.


Conningsby Lane works had been held up due to newts being found but, those works were almost completed now.


Feathers Lane enforcement for land drainage was still ongoing and planning had served notice to remove all hardstanding.


Ian Thompson stated the pipe at Eton End Road at the junction of Slough was blocked due to rubbish and leaves but, it was clear at the other end so he did not think the water was flowing down there. When there was flooding in 2014, that made the flooding worse. The Chairman stated Volker would be looking at that and clearing it.


The Flood Risk Manager confirmed he had written to the new owners of Battlemead Common to outline their responsibilities and the consents they will need for the water course.


Parish Update


Cookham – Carol Long, the Flood Coordinator for the Parish will be giving training to volunteers on the bridge when it is closed and having conversations with Volker as traffic lights will need erecting. The training has been offered but there was no date set as yet.


Horton – Councillor Larcombe had been invited to Bells Lane as it was impassable due to overgrowth; he had asked the Parish Council to find out who owns the land to get the overgrowth cut back. The Chairman stated if there needed to be a conversation about it, to approach him as the Lead Member as he was happy to discuss proposals.