Agenda and minutes

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Contact: Wendy Binmore  01628796251

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No. Item


Apologies for Absence

To receive any apologies for absence.


Apologies for absence were received from Councillors Bicknell, L. Evans, Grey and Saunders.


Declarations of Interest pdf icon PDF 155 KB

To receive any Declarations of Interest.


Cllr Hilton – Declared a personal interest in item 1 as he was a Member of Sunninghill and Ascot Parish Council and was in attendance when the application was discussed, he added that he knew the applicant in passing but attended Panel with an open mind.


Cllr C. Rayner – Declared a personal interest in item 1 as the applicant owned Liquid Leisure which he had visited with his family and his daughters attended the same pony club five years ago. Cllr C. Rayner confirmed he attended Panel with an open mind.


Minutes pdf icon PDF 41 KB

To agree the minutes of the meeting held on 11 July 2018.


RESOLVED UNANIMOUSLY: That the minutes of the meeting held on 11 July 2018 be approved.


Planning Applications (Decision) pdf icon PDF 46 KB

To consider the Head of Planning’s report on planning applications received.


Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module at, or from Democratic Services on 01628 796251 or

Additional documents:


Item 1




Land South of Ascentia House and North of Station Works, Lyndhurst Road, Ascot


Construction of a two storey building comprising of a ground floor car showroom first floor offices, three single storey industrial units, new vehicular access and associated parking following the demolition of existing buildings.


Councillor Hilton put forward a motion to APPROVE the application, against the Officer’s recommendation. This was seconded by Councillor Bateson.


The Panel Unanimously agreed to defer and delegate approval to the Head of Planning subject to a satisfactory Sustainable Draining scheme being submitted within 8 weeks of the Panel date. If an acceptable Drainage scheme was not submitted within the time frame then the application should be refused for the reason as detailed in the officer report.


The reasons given for approving the application

were as follows:

The application formed part of one of the only specific employment sites in Ascot and there are

many benefits to the scheme. As such members

wished to give the application more time to provide a drainage scheme.


The development would sit on a slight hill, therefore the drainage plan was both suitable and sensible.

Item 2




Hill House, Cross Road, Sunningdale, Ascot SL5 9RX


Erection of a building comprising 10 apartments (4x3 bed and 6x2 bed apartments) following demolition of the existing dwelling.

Councillor Walters put forward a motion to REFUSE the application, as per the Officer’s recommendation.

This was seconded by Councillor Bateson.

The Panel Unanimously REFUSED the Application as per the Officer’s recommendation and refused planning permission for the following summarised reasons (the full reasons were listed in Section 10 of the Main Report):

1.    The scale of the proposed apartment building would make it appear dominant within the street scene and harmful to the character and appearance of the area. The proposal is also considered to represent overdevelopment and would cause harm to trees.

2.    Mitigation for the impact on the Thames Basin Heaths Special Protection Area has not been secured.

3.    No affordable housing has been proposed. 30% affordable housing is required for sites over half a hectare.


An additional reason for refusal was added regarding failure to provide a Development Brief in accordance with policy H1 of the Neighbourhood Plan.


The Panel was addressed by Julia Chester and PCllr Michael Burn in objection and Dudley Mills in favour of the application.