Agenda and draft minutes

Venue: Council Chamber - Guildhall, Windsor. View directions

Audio-recording: To listen, click here or to download and listen later, right click and save as an mp3

No. Item



To receive any apologies for absence.


Apologies for absence were received from Cllrs Airey, Hill, Kellaway, Saunders and Walters. Cllrs Quick, Sharpe and Smith were attending as substitutes.



To receive any declarations of interest.


Cllr Sharpe declared a personal interest in item 1 as his wife was Chairman of Sunninghill and Ascot Parish Council.


Cllr Bateson declared a personal interest in item 1 as she lived in the vicinity of the application site and was a trustee of the Ascot Day Centre, which was also in the vicinity of the application site. She stated that she had been advised that as she considered that the application did not affect either her home or the Ascot Day Centre she maintained an open mind and was therefore still able to take part in the discussions and vote.


Cllr Hilton declared a personal interest in item 1 as he was a member of Sunninghill and Ascot Parish Council, although he had not been present at the meeting when the application had been discussed. Cllr Hilton declared a further personal interest in that he had previously met with the Chairman of Berkeley Homes and the Chief Executive of St Williams in the presence of the Head of Planning and had been shown the drawings of the proposed layout before the planning application had been formally submitted to the Council. He stated that he was attending Panel with an open mind.


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To approve the minutes of the previous meeting.


Cllr Hunt stated that she could not recall putting forward the reason for the motion to defer item 3 on the agenda so that the applicant could fulfil all of the Head of Planning’s reasons for refusal. It was agreed that the audio recording of the meeting should be referred to in order to confirm what had been proposed.


The remainder of the minutes of the meeting held on October 4th 2018 were agreed as an accurate record.



To consider the Head of Planning’s report on planning applications received.


Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module at


Additional documents:




Former British Gas Site

Bridge Road


Redevelopment of the site to provide x53 houses and x23 apartments (Class C3) including the provision of new pedestrian and vehicular accesses and routes, car parking, landscaping, open space, remediation and associated works, following demolition of two existing redundant cottages.


Cllr Bicknell put forward a motion to authorise the Head of Planning to grant planning permission as per the officer recommendation, subject to the satisfactory completion of an undertaking to secure

i) 23 apartments ( 9 x 2 bed and 14 x 1 bed) to be shared ownership affordable housing

ii) adequate mitigation regarding impact on the SPA through SANG and SAMM payments towards Allen’s Field for 64 units and adequate mitigation through linking this application with application 18/00356/FULL Sunningdale Park and the on-site SANG and SAMM associated with this development

iii) a maximum contribution of £75,000 to secure adequate mitigation should contamination be found on site which could pose a threat to human health and require on site monitoring and with the conditions listed in Section 13 of the report.


The motion to approve was also subject to securing the arrangements of resident parking on Bridge Road under a Section 106 agreement; Condition 9E in the main report being amended to state ‘A monitoring and maintenance scheme to include monitoring of the long-term effectiveness of the proposed remediation over a period of a number of years as agreed by the Council in the approved Remediation Scheme’; and subject to an informative on the future provision of electric vehicle charging points being agreed. The motion was seconded by Cllr Burbage.


A named vote was carried out. Eleven Councillors (Cllrs Alexander, Bateson, Beer, Bicknell, Burbage, Evans, Hilton, Hunt, Quick, Smith and Wilson) voted in favour of the motion and one Councillor (Cllr Sharpe) voted against.


The Panel voted to authorise the Head of Planning to APPROVE the application, in line with the officer recommendation.


The Panel was addressed by Stephen Gough, on behalf of the applicant.