Agenda and draft minutes

Venue: Council Chamber - Town Hall, Maidenhead. View directions

Contact: Shilpa Manek  01628 796310

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Items
No. Item

1.

ELECTION OF THE CHAIRMAN & VICE CHAIRMAN

To elect a Chairman and Vice Chairman for the Communities Overview and Scrutiny Panel for the Municipal Year.

Minutes:

Councillor Hunt proposed that Councillor Bateson be nominated as Chairman and this was seconded by Councillor Bhangra.

 

Councillor Hunt proposed that Councillor Bowden be nominated as Vice Chairman and this was seconded by Councillor Bhangra.

 

RESOLVED UNANIMOUSLY: That Councillor Bateson be Chairman and Councillor Bowden be Vice Chairman.

2.

WELCOME FROM THE NEW CHAIRMAN

The new Chairman to welcome the new Panel.

Minutes:

The new Chairman welcomed all to the Communities Overview and Scrutiny Panel.

3.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor Bowden and Councillor Price. Councillors Hunt and Davey were substituting at the meeting.

4.

DECLARATIONS OF INTEREST pdf icon PDF 217 KB

To receive any declarations of interest.

Minutes:

Councillor Bateson declared a personal interest as she is a trustee at Charters Leisure Centre.

5.

MINUTES OF PREVIOUS PANELS pdf icon PDF 85 KB

To consider the minutes of the former Culture and Communities Overview and Scrutiny Panel held on 19 February 2019, Crime and Disorder Overview and Scrutiny Panel held on 6 February 2019 and the Sustainability Panel held on 22 January 2019.

Additional documents:

Minutes:

Councillor Davey raised a point about community wardens that was in the minutes.

 

This was noted by the Panel but it was confirmed that the minutes were a reflection of the discussion at the last meeting.

6.

TERMS OF REFERENCE FOR OVERVIEW AND SCRUTINY pdf icon PDF 394 KB

To note the relevant sections of the council constitution relating to Overview and Scrutiny.

Minutes:

The Scrutiny Officer, Nabihah Hassan-Farooq, went through the Terms of Reference and answered any questions that the Panel had.

 

Councillor Baskerville asked as the overview and scrutiny panels had reduced from seven to four, had the work of all seven panels been incorporated into the four new panels. The Scrutiny Officer confirmed that this was the case.

7.

PARISH COUNCIL REPRESENTATION ON THE PANEL pdf icon PDF 71 KB

To note the progress in appointing Parish Council representatives to the Panel.

Minutes:

The Clerk explained the Parish Council representation on Communities Overview & Scrutiny Panel. This included the following:

 

·         The Communities Overview and Scrutiny Panel shall include two further co-opted members when considering a matters of Crime and Disorder. These shall be one parish councillor representing each of the northern and southern parishes.

 

·         Co-optees and substitutes for either the northern or southern Parish Councils shall be appointed as follows:

 

o   Vacancies are notified to each Parish Council by the Council

o   Parish Councils must submit in writing their nominations within 28 days of notification. Each Parish Council can only nominate one co-optee.

o   Each nomination shall include details of the proposed co-optee with a maximum 100 word supporting statement

o   Where more than one nomination is received then each Parish Council (in either the northern or southern Parishes) is then entitled to vote on the nominated candidates. The votes must be received within 28 days of notification.

o   The nominee with the greatest number of votes shall be elected to the Panel as the co-optee. The nominee with the next highest number of votes shall be the substitute. In the event of a tie for either position the Chairman of the Panel shall select the nominee to be appointed as co-optee to the Panel.

o   If only one nomination is received for either the northern or the southern parishes, the nominee will automatically be appointed as co-optee

8.

WORK PROGRAMME 2019/20 pdf icon PDF 64 KB

Panel to consider the forward work programme for 2019/20.

Minutes:

The Panel were informed that the work programme was draft and currently consisted of items previously raised or standing items which would be relevant to the Panel or reflection on items that routinely happen.

 

The opportunity for Panel members to add to the work programme was always there.

 

The Panel discussed and agreed that they would like a representative from the Police Commander office at every meeting.

 

ACTION: David Scott to invite the Police Commander or their representative to all Communities O & S Panels

 

The Scrutiny Officer added that the police commander could be coopted on to the Panel.

 

Councillor Davey inquired why SportsAble were reporting again as they were on the previous Agenda too. David Scott informed the Panel that SportsAble had not attended the previous meeting.

 

Councillor Davey suggested that a task and finish group be arranged for the work of community wardens including how many arrests were successfully prosecuted, CCTV vs the day to day workings of the wardens/police and if there were any savings of resources and the work and breadth of the work that community wardens do, including in the night time economy.

 

The Chairman advised the Panel that the correct procedure would be for a report to be presented at a future Panel first and the Panel to discuss the report and then agree if a task and finish group was required.

 

Councillor Davey asked for more information on the Removal of plastic from council offices and was advised that this had been suggested for the next meeting on the work programme.

 

Councillor Davey raised a few other issues which fell under other overview and scrutiny panels.

9.

PARKWOOD LEISURE MANAGEMENT - CONTRACT YEAR 4 (2018) REPORT

Panel to consider the presentation from Parkwood Leisure Management.

Minutes:

Mark Camp-Overy, General Manager, Royal Borough of Windsor and Maidenhead contract, Legacy Leisure, gave a presentation to the Panel on Contract Year 4. The presentation included the number of residents across the centres, number of staff with a wealth of experience and the range of new activities available to residents with new entry levels.

 

The centres always ask for constructive feedback from residents in order to better the facilities.

 

Panel Members were invited to make unannounced visits, as had been made by previous panel members.

 

Councillor Hunt expressed that the centres provided very well for all age ranges but asked what would happen with the 1 – 5 year play area called Cheeky Charlies currently at the Magnet Leisure Centre when it was closed. Mark Camp-Overy informed the Panel that there was already a similar function at Furze Platt on Saturday mornings and there would be something similar at the new Braywick Leisure Centre. It was felt that more advertising of this was required.

 

Councillor Davey asked to see the service delivery plan. Kevin Mist informed the Panel that the service delivery plan consisted of 14 service outputs, the contract was a concession contract with no specific activities list. The service outputs that were presented by  the operator were included in the concession contract.

 

ACTION: Kevin Mist to provide Panel Members with the Service Outputs.

 

Anna Robinson, Strategy and Performance Manager, informed the Panel that the performance management report would have quarterly reports on the service outputs.

 

The Chairman encouraged the Panel to attend at least one of the borough’s leisure centres.

 

Councillor Baskerville asked about the SMILE project and if it was still going and was informed that it was a very successful project that still took place at different venues across the borough for over 50’s to live a healthier lifestyle. The SMILE activity programme is run by RBWM and is operated using a raft of instructors promoting wellbeing for the over 50’s, This activity programme is complimented by a social programme that is run by the SMILE Registered Charity.

 

10.

ANNUAL REPORT - SPORTSABLE 2018 - YEAR 1 SLA FUNDING UPDATE

Panel to note the report and presentation by SportsAble.

Minutes:

Kerl Heslem, Chief Executive Officer, SportsAble, gave a presentation to the Panel (Attached) which was setting out the activity of the club in 2018 supported by the new grant from RBWM. Some of the points highlighted in the presentation included the following:

 

·         SportsAble were a centre of excellence for disability sport for the past 44 years.

·         SportsAble was founded in 1975. It was a grass routes disability sports club.

·         SportsAble Mission was to provide sports and recreational facilities and opportunities to SportsAble members in order that they may participate in sport from a foundation introductory level up to the competitive level as each individual chooses with the overriding objective of enhancing their quality of life.

·         SportsAble key objective was to Promote awareness of disability through sport and recreation and particularly integration of disabled and non-disabled people.

·         SportsAble provide fun, friendship and opportunities.

·         At the start of 2018, a new SLA was set up between RBWM and SportsAble to provide a grant to the club.

·         £50K per year was provided by RBWM. The club seeks to raise in the region of £320K, raised in different ways to support the club’s overall activity.

·         SportsAble catered for 20% of the population that the leisure centres do not cater for.

·         SportsAble offered work placements and volunteering.

·         The membership fee to join SportsAble is £75.00 per year.

·         SportsAble had been involved in discussions for Braywick Leisure Centre and the disabled users.

·         SportsAble were facing many challenges as a result of insufficient financial support.

·         SportsAble were involved in Outreach programmes that were specific to sport and physical activity programmes that focused on providing enjoyable opportunities that developed teamwork, communication and decision-making skills. Outreach programmes were an integral part of connecting the community and enriching life for those that didn’t have the same opportunities as the ‘’core market’’ for sport and leisure.

 

In summary;

·         The reporting data showed that SportsAble had increased its outreach provision in 2018 by adding to the number of organisations being provided and sustaining relationships with existing outreach clients.

·         SportsAble had also forged synergistic alliances with other disability charities to raise awareness and share resources for delivering events and service-level offerings.

·         The increase in outreach activity was a reflection of the strategic decision to accommodate a wider range of community groups (community development) and provide a valuable service that promoted both physical and mental wellbeing.

 

Councillor Davey suggested that SportsAble should engage in consultancy to organisations. Kerl Heslem informed the Panel that SportsAble had been involved in a project to provide disability advice but had had zero financial gain.

 

11.

BRAYWICK LEISURE CENTRE CAPITAL BID UPDATE

Panel to note the verbal report and presentation.

Minutes:

Kevin Mist, Directorates Project Lead, informed the Panel that Braywick Leisure Centre was a standing item on the Overview and Scrutiny Panel agenda.

 

Kevin Mist gave a background on the whole project and informed the Panel that the project was at the implementation stage now with the steel structure going up and the  roof and other structural elements nearing completion.

 

The Panel were talked through a drone footage of the site.

 

12.

ANNUAL PERFORMANCE REPORT 2018/19

Panel to note way forward for the Performance Report.

Minutes:

Anna Robinson, Strategy and Performance Manager, informed the Panel that quarterly programmes would be presented to O & S Panels.

 

Anna Robinson informed the Panel that there were six strategic priorities and Panels would get reports relevant to their respective areas. Cabinet had looked at 25 indicators, and explained that there would be more benchmarking information going forward in time.

 

Anna Robinson asked the Panel for feedback.

 

The Chairman thought that the traffic light system worked very well and was very visual. The passage over time would be useful, shown in tables or charts.

 

13.

FUTURE DATES

Panel to agree future dates of meetings.

Minutes:

Panel Members noted the next meeting date of 5 September 2019.