Agenda and draft minutes

Venue: Council Chamber - Town Hall, Maidenhead. View directions

Contact: Shilpa Manek 

Audio-recording: To listen, click here or to download and listen later, right click and save as an mp3

Items
No. Item

25.

WELCOME FROM THE CHAIRMAN

Minutes:

The Chairman welcomed all to the meeting, especially the three representatives from Parkwood Leisure.

26.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Parish Councillor Pat McDonald.

27.

DECLARATIONS OF INTEREST pdf icon PDF 219 KB

To receive any declarations of interest.

Minutes:

Councillor Bateson declared a personal interest as she is a trustee at Charters School Community Recreation Centre Trust, which oversees the operation of Charter Leisure Centre by Parkwood Leisure. However her position was as an outside body representative appointed by the Council.


Councillor Price declared a personal interest as she is a member of Windsor Leisure Centre.

 

28.

MINUTES OF THE LAST MEETING pdf icon PDF 106 KB

To agree the minutes of the last meeting held on 5 September 2019.

Minutes:

RESOLVED UNANIMOUSLY: That the minutes of the previous meeting on 5 September 2019 were a true and accurate record of the meeting after adding the three Parish Councillors to the attendance, and adding that Councillor Baskerville had submitted the question that Councillor Bowden had asked at the Panel and correcting Councillor Davey's name.

29.

PARKWOOD LEISURE - ANNUAL SERVICE REPORT pdf icon PDF 1 MB

To Consider the attached report.

Additional documents:

Minutes:

David Scott, Head of Communities, introduced the report and informed members what each set of information was. David Scott informed the Panel that the current format of the report was how it had been done in the last few years. However, if Panel members felt that they would prefer another format in order to be able to scrutinize the performance of Parkwood Leisure better, Officers would work with the operators to develop a new format.

Councillor Price informed the Panel that she had concerns about the process and strongly felt that it needed to be tightened up. Councillor Price was concerned that that the previous meeting where Parkwood Leisure had presented the Annual Service Report, no information had been provided to the Panel before the meeting. The leaflet distributed by Parkwood Leisure was tabled and the presentation was one that could not be added to the website. Councillor Price felt that this gave Panel Members no knowledge of knowing what the agenda item would consist of.


Councillor Price requested that all presentations given at all meetings should be in a format that the public could see on our website and could be downloaded.


David Scott informed the Panel that the Managing Director, who was present at the June meeting has asked for a front sheet explanation for each item on an agenda that does not have a report, going forward. That would include items that were being covered as presentations and verbal updates/reports.


Councillor Price suggested that since the work of the leisure centres directly linked to one of the borough's strategic priorities, it would be easier to measure if all the objectives were responded to on how the operators were meeting them.


David Scott informed the Panel that there were more than one strategic priorities that the operators met but the format could definitely be looked at.


Councillor Price suggested that it would be useful to find out and see in the report of the overall population in an area, how many were members and how many were users. It would be interesting to see who was using the facilities. It would also be useful to see what facilities each centre offered.


The Lead Member, Councillor Rayner informed the Panel that operators/providers were always at the Panels ready to answer questions or supply answers after the meetings.

Councillor Price felt it would be more useful to pre ask any questions so that the operators/providers could come prepared with answers, very similar to how the Chief Constables presentation was carried out. David Scott confirmed that we could do this as best as we could in the future.


Kevin Mist informed the Panel that they did not have to wait for meetings to ask questions. Members could approach him at any time if they wanted to ask questions.


ACTION: Kevin Mist to provide Panel members a summary list of all leisure centres with what facilities they offered and times of opening.


The Chairman suggested that all Panel members visited each leisure  ...  view the full minutes text for item 29.

30.

WORK PROGRAMME pdf icon PDF 61 KB

To consider the Panel’s work programme for the remainder of the Municipal year.

 

To include consideration of items scheduled on the Cabinet Forward Plan.

 

 

Minutes:

The Panel discussed the work programme and agreed that there were too many items for the next meeting so an additional meeting would be useful.

A meeting was suggested to the Panel for the 17 or 18 February 2020.

ACTION: Panel Members to confirm their availability for the two dates suggested.

The work programme was altered slightly to show the changes from the discussion.