Agenda and minutes
Venue: Virtual Meeting - Online access
Contact: Shilpa Manek 01628 796310
Video Stream: Click here to watch this meeting on YouTube
WELCOME FROM THE CHAIRMAN
The Chairman welcomed all to the meeting and read out the virtual meeting note.
APOLOGIES FOR ABSENCE
To receive any apologies for absence.
Apologies for absence were received from Parish Councillor Pat MacDonald.
To receive any declarations of interest.
Councillor Bhangra declared a personal interest as Norden Farm was in his ward and he had donated some funds in December 2020.
Councillor Bowden declared a personal interest as he was the appointed trustee on behalf of the borough for The Old Court.
To consider the report and update.
Hilary Hall, Director of Adults, Health and Commissioning, introduced the Citizens Advice Bureau (CAB) item and Bill Feeney, Interim CEO of CAB Maidenhead.
Bill Feeney gave a presentation to the Panel. (Presentation attached).
Councillor Bowden asked what the provision was for residents in Windsor, Datchet and the southern parts of the borough and was informed by Bill Feeney that anyone from the local authority could ask for advice and support. There was currently a big technical change taking place nationally called Single Queue. This would enable everyone to join a single queue so that if your local CAB could not answer, then another team would respond to offer support. Councillor Bowden asked if there was a premise in Windsor where face to face meeting could take place and was informed that currently no actual meetings were taking place. Once lockdown had lifted, outreach facilities would reopen. This service was offered at a GP surgery in Dedworth, Windsor library and a home service.
Councillor Price asked what the current waiting list was and was this continuing to increase? Bill Feeney responded that CAB were dealing with all enquiries at present with no backlog. There was a plan to open the offices in a Covid safe way but currently they were also dealing with the merge with Bracknell CAB.
Councillor Price asked if many of the services offered by CAB were to other organisations such as RBWM, Relate, Job Centre, Shelter and many more. Did CAB find that they were mainly sighposting? Bill Feeney informed the Panel that there were some in-house experts. The volunteers had vast amount of knowledge and many volunteers had been with CAB for over thirty years.
Councillor Price asked about the funding and where it came from. Bill Feeney informed the Panel that the funding had stopped CAB from expanding. Funding had been received from the borough as a grant and from other organisations such as NHS and DWP. CAB had also received smaller grants for other projects. CAB had lost many volunteers in the first lockdown. CAB were currently recruiting, and all raining was carried out online.
Councillor Del Campo Thanked Bill Feeney and the CAB team and asked four questions on how CAB had seen ages because of Covid 19. Councillor Del campo asked what were the current risks that CAB faced. Bill Feeney responded that the biggest risk at present was the merger and there were currently a lot of change management programs underway. The understanding of the service implementation plan and which parts of two different offices could be brought together quickly so that more people could be reached. Another risk was what the baseline service delivery would look like as of 1st April. The calls and emails were coming in thick and fast and there were not enough resources to work full time.
Councillor Del campo was interested in seeing the numbers of cases that had been dealt with and the breakdown compared to the year before. This could ... view the full minutes text for item 144.
To consider report and update.
Steph James, Maidenhead Town Centre Manager, introduced the report and Jane Corry, CE and Artistic Director at Norden Farm who will update the panel on the activities at Norden Farm and the AGM that took place in December 2020.
Jane Corry, Martin Kay (Chairman of NF Board), John Seymour (Chair of Finance Committee) and Ray Bauer (Financial Controller).
Martin Kay thanked the borough for their continual support and handed back to Jane Corry to go through the presentation. (Presentation attached).
Councillor Price commented that she was very impressed with all the engagement and looking after the disadvantaged children and all the social media activities, the coverage had been excellent. Councillor Price asked for clarification on the £50K that had been put aside for art organisations to bid for, in order to develop further funding streams. Martin Kay informed the Panel that of the £50K, £16k had been earmarked for Norden Farm and that had been included in the £80 that was projected as the total council support for next year.
Councillor G Jones asked John Seymour a question about the business interruption policy and that there may be potential for some pay-out. Councillor Jones asked for more information about this, how much had been applied for and what were the chances of receiving it. John Seymour advised the Panel that a number of claims had been put in ranging from £18K to £80K. Norden Farm felt that most of the applications would be invalidated as they had received the CRF grant.
Councillor Rayner gave more detail to the Panel about the £50K. This was in the growth bid in the budget for 2021-2022. It was an ongoing £50K which had been earmarked in the budget for the borough. Organisations such as Norden Farm and The Old Court can then bid for monies from other funders such as the Arts Council, charities and trusts if they are supported by the borough.
Councillor Del Campo asked that when the council funding eventually stops, what will be the biggest impact for residents? Martin Kay commented that they would like to continue the discounted rates for residents as this was part of the ethos of the arts centre, to help the community group. Jane Corry continued that when the funding disappeared completely, Norden Farm would be a very different place. It would only be open to the public for half a week so that would immediately impact the community groups. In that time, Norden Farm would need to look for new business. Jane Corry continued and said that they were very determined, had an amazing board, brilliant business brains, a really strong management team and a very loyal supporter base.
Councillor Bhangra thanked everyone at Norden Farm. Councillor Bhangra asked if there was any grant funding that they were still waiting to hear from as the government had recently announced further support for arts and culture. Norden Farm had filed an application for CR1, CR2 and would be applying for CR3. Jane Corry had ... view the full minutes text for item 145.
To consider report and progress report.
Steph James introduced The Old Court item and handed over to Martin Denny, MD of The Old Court. The report would be providing an update on activity since November 2020.
Martin Denny gave a presentation to the Panel. (Presentation attached)
The Chairman thanked The Old Court for working with the East Berkshire College to carry out the testing at The Old Court in order to restart the college. The Chairman also commented that a local brewery that supplied The Old Court was also suffering as a result of Covid 19.
Councillor Del Campo asked what the impact would be of not receiving the grant funding from the borough. Martin Denny informed the Panel that the income would need to be found from other sources. The balance of the provision at The Old Court and its focus would shift to see more targeting of the bar as an income generator for The Old Court as well as tapping into more of a corporate and meetings market. Discussions were also taking place with the critical friends and Chris Joyce about The Old Court becoming a meeting space in Windsor for the borough. This would also give credibility to local companies. Martin Denny commented on the match funding ambition and the future of trusts, foundations and the arts council and it being very difficult to have any idea of whether that would work. Martin Denny suggested that they may be able to support more of the maintenance repair and structural overheads that were incurred as they were in a listed building by accessing heritage funds.
Councillor Rayner thanked Martin Denny. The Arts organisations had really adapted in these times and the borough and critical friends would work closely with them.
To consider the report.
David Scott introduced the item and went through the report. David Scott commented that he had spoken with the local commander about the crime figures as UK stats caused concerns. The LPA commander had done some additional work which gave a rolling figure for twelve months. These showed that the headline figure was down, although the violent crime figures were up because of the increase in the level of harassment recording and reporting. David Scott asked the Panel how they would like the stats reported. David Scott was aware that the lack of commentary and that they were drawn from a national website was not very appropriate.
The Chairman informed the Panel that Thames Valley would not have the crime figures for the wealthier parts of the borough as these were not recorded in the national crime figures. The Chairman advised that the crime figures were also presented to the town forums. The Chairman said that the format of the figures should be discussed at a future meeting.
Councillor Del Campo asked for information on the number of projects to do with transformation, that had already been implemented, could more detail of these projects be sent to the Councillor Del Campo.
ACTION: Provide more detail on transformation projects.
Councillor Del Campo also asked when the Panel would see the delivery plan mentioned on page 5 for the environmental climate strategy.
ACTION: Provide timeline for delivery plan.
Councillor Del Campo commented that it was interesting to see that the Cox Green leisure centre attendances had stayed high. It would be interesting to understand why and learn from it. David Scott commented that the Cox Green leisure centre was smaller so had less impact, but it had been noticed that people were staying local.
Councillor Price asked about the revised priorities and the economic downturn and information on jobs, what was being done to help people find jobs, where would this be reported? Councillor Price commented on the accuracy of the Covid directory and how useful this would be if it was not accurate. Councillor Price suggested that the Covid directory should be circulated to all Ward councillors for them to update the entries that would be more accurate.
ACTON: David Scott to provide this suggestion to the team.
Councillor Price asked how the litter bins in the parks were measured and how often they were emptied. David Scott informed the Panel that was one of the five strands that made up the Tivoli contract performance indicator. The overflowing of the bins was being looked at and discussed with Tivoli. There had been steady progress with the contract.
Steph James informed the Panel that there was a strand of work ongoing as part of the recovery strategy to ensure that very clear information was available on the website in terms of jobs and employment. Steph James suggested reporting this at a future meeting.
ACTION: Add to work programme
Councillor G Jones asked a question about lateral flow testing and having one to ... view the full minutes text for item 147.
To receive a verbal update from David Scott, Head of Communities.
David Scott gave a brief update on Covid 19. The overall cases for 100000 was at a figure of 61.4 and coming down. The very latest date had dropped further to 40.9 per 100000. This showed a continued positive direction of travel. However, all efforts needed to be continued to drive the figures down further. The pressure on the hospitals and the NHS, as a whole were improving but ITU were still operating over capacity, particularly at Wexham Park Hospital. David Scott reported that the next phase was on community collect, this was an opportunity for people to book tests and collect them to be able to do at home.
To consider the Panel’s work programme for the remainder of the Municipal year.
To include consideration of items scheduled on the Cabinet Forward Plan.
The clerk went through the work programme and informed the Panel that the Library Lead had suggested that the Library Transformation Strategy be added to the June meeting.
Councillor Del Campo asked if SportsAble could be reported on. Councillor Del Campo asked for an update on the annual report. The clerk informed the Panel that a Teams meeting would be arranged with all Panel members to discuss the annual report.
ACTION: Add SportsAble/Provision for disabled sports to a future agenda
The Chairman thanked David Scott for the information on when the SportsAble announcement was made.
Councillor Price reminded the Panel that The Old Court and Norden Farm needed to be added to a future meeting.
ACTION: Add The Old Court and Norden Farm to the work programme for a future meeting