Agenda and draft minutes

Venue: Grey Room - York House

Contact: David Cook  01628 796560

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Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence

Minutes:

There were no apologies for absence received.

2.

Declarations of Interest

To receive any declarations of interest

Minutes:

There were no declarations of interest.

3.

Cabinet Members' Reports

3a

Modern Workplace Project - Phase 2 - award of new contract pdf icon PDF 120 KB

Minutes:

The Deputy Leader of the Council, Lead Member Resident and Leisure Services, IT, HR, Legal, Performance Management and Windsor introduced the report regarding Phase 2 of the modern workplace project.

 

Delegated authority to make Individual Member Decisions had been requested by the Leader due to the Coronavirus emergency actions that had been implemented. The recommendation, as outlined below, was to award delegated authority to the Director of Resources in consultation with the Lead Member to award a contract within the approved budget.

 

The reasons for the decision were that the current desktop environment had come to the end of its useful life and Phase 2 would ensure that all users were utilising the same equipment throughout the IT estate, facilitating smarter working and simplifying support and maintenance.  A number of neighbouring authorities had already introduced such smarter working environments.  A rolling replacement scheme had been built into the capital budget for future years.

 

The Head of HR, Corporate Projects and IT provided an overview of Phase 1 of the project that was completed at the end of March 2020, subject to one location that was paused due to the C-19 emergency.  Employees at the site have been issued with their new lap tops.  Phase 2 is to roll out to the rest of the organisation, including AFC, Optalis and Resident Services.

 

The Deputy Leader of the Council, Lead Member Resident and Leisure Services, IT, HR, Legal, Performance Management and Windsor informed that she had noted the Part II appendix prior to signing the decision, that she wished to thank ICT for their hard work on the project and that there had been no representations received on the decision to be made.

 

Resolved unanimously that: Delegated authority to the Director of Resources, in consultation with the Lead Member for HR, Legal, IT, Resident and Leisure Services and Performance Management and Windsor, approval to award a contract for the supply of the new IT equipment for Phase 2 of the Modern Workplace project (MWP), provided it is within the approved £800,000 budget.

 

4.

LOCAL GOVERNMENT ACT 1972 - EXCLUSION OF THE PUBLIC

To consider passing the following resolution:-

 

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on items 8-9 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act"

Minutes:

RESOLVED UNANIMOUSLY: That under Section 100(A)(4) od the Local Government Act 1972, the public were excluded from the remainder of the meeting whilst discussion took place on the grounds that they involved the likely disclosure of exempt information as defined in Paragraphs 1 and 3 of part I of Schedule 12A of the Act.

 

 

The Part II appendix to the report was noted.

5.

Cabinet Members' Reports

5a

Modern Workplace Project - Phase 2 - award of new contract