Agenda and minutes

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Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies for absence were received from Councillor Coppinger.  Councillor Targowska reported that she would be late.

2.

Declarations of Interest pdf icon PDF 219 KB

To receive any declarations of interest

Minutes:

Councillor D Wilson declared a none Pecuniary Interest in item 8 ii, Council Funding for Local Organisations as he was a trusty on the Maidenhead and Windsor Citizen Advice Borough.  He declared he would not take part in the discussion on this item

3.

Minutes

To consider the Part I minutes of the meeting held on 31 January 2019.

Additional documents:

Minutes:

RESOLVED UNANIMOUSLY: That the Part I minutes of the meeting held on 31 January 2019 were approved as a true and correct record subject to Cllr D Wilson being listed as in attendance.

4.

Appointments

Minutes:

None.  The chairman welcomed the new Managing Director Duncan Sharkey.

5.

Cabinet Members' Reports pdf icon PDF 39 KB

5a

Treasury Management Report pdf icon PDF 345 KB

Minutes:

The Lead Member for Finance and Economic Development introduced the report that contained the 2019/20  the Treasury Management Strategy 2019/20 and also provided Cabinet with a summary of treasury activity in 2017/18.

 

The Lead Member informed that he was recommending that Cabinet approves that Council adopts the new strategy that shows how the Council prudently, efficiently and effectively managed its finances in accordance with legislation.

 

Cabinet were informed that paragraph 4.6 of the report showed that investment return for 2017/18 was 0.61% compared to the benchmark of 0.60%.  At the end of the financial year 2017/18 the Council borrowed £20,000,000 in the short term with this being repaid in full by the 1st May 2018.

 

Paragraph 4.8 showed that at 31st March 2018 the authority’s total long term external borrowing was £57,049,000 with an average interest rate of 4.97% that had been inherited and carried for the past 12 years.  The authority continued to monitor if it was prudent to continue to carry on repayments above current inflation levels or repay early with associated penalties.

 

Resolved unanimously: that Cabinet:

 

i) Approves and adopts the Council’s Treasury Management Strategy.

5b

Budget Report 2019/20 pdf icon PDF 3 MB

Minutes:

The Lead Member for Finance and Economic Development introduced the proposed 2019/20 budget report.

 

Cabinet were informed that the budget for 2019/20 had been set against a national backdrop of continuing political uncertainty, including the impact of Brexit, and demand and costs of social care in both adults and children’s services. The authority had to continue to provide quality services from a prudent resource base.

 

There were pressures during the current financial year that had been taken into consideration during the budget build process these included a gross overspend in children’s services of £4.0m, predominantly for children-in-care, and resident advantage card parking charge discounts £0.7m.  It was good to see an unexpected increased use of the discount but this did create a budget pressure.

 

Forecasted general reserves for the end of the current financial year are £8.2 million which was £2.3 million above the minimum recommended level.

 

The Lead Member went on to explain that service spend would increases by £11.2m on the 2018/19 revenue budgets.  £5 million of this increased budget would be for children’s and adults services so the vulnerable in our society could be protected.

 

The prudent budget allowed weekly bin collections to continue, parking discounts for advantage card holder continues, environmental health, enforcement, CCTV, Community Wardens and tree inspections are all being invested in.  There was going to be £0.5 million invested in community facilities such as libraries, leisure centres, Norden Farm, the Guildhall and York House Windsor resident access.

 

To help fund this growth the Council needed to be run efficiently and thus there were proposed efficiency savings of £5.5 million and additional grant income of £1.3 million.

 

The budget also continued to ensure £300k being made available for grants , even though other authorities were cutting their grant allocations.  There would be prudent extra payments of £4 million into the pension fund to cover the shortfall caused by low risk investment income and it was expected that there would be £2.2 million received from the business rates pilot scheme. 

 

Base Council Tax would be increasing by 2.99% to £961.33 Band D still remaining the lowest outside London.  The Adult Social Care Levy to remain unchanged at £74.74 for Band D.  It was expected that by the end of 2019 / 20 reserves will have grown by an additional £3.5 million taking it to £11.7 million which would be £5.9 million above the recommended minimum level.  The Lead Member explained that the increased reserves was to protect the authority from the economic and political uncertainties in forthcoming years. 

 

There would be £25.7 million gross investment in capital projects which included £12.7 million invested in highways, £2.9 million on community infrastructure and £100k for place making in the centre of Windsor.

 

The Lead Member informed that it was expected to see borrowing increasing to £80 million by the end of 2019 / 20.  Foreseeable property company receipts, government grants and developer contributions materially exceed the level of commitments. 

 

The Chairman mentioned that the Lead Member  ...  view the full minutes text for item 5b

9.

Council Funding For Local Organisations 2019/20

Minutes:

Cabinet considered approval of recommendations from the Grants Panel for grants to voluntary organisations. Although the discussion took place in Part II, it was agreed that the decisions of the Grant Panel should be minuted in Part I.

 

Cabinet also approved the additional awards to Electric Eels Swimming Club of £1,000 and Windsor Homeless Project £2,100.

 

BCF ‘3’ Fund

 

Resolved unanimously: that Cabinet approved the recommendations from the Grants Panel that the applications listed below for the allocation of RBWM / ‘3’ Grassroots Funding be noted and the decisions be minuted in Part I following Cabinet’s confirmation of the Panel’s recommended awards:

 

Organisation

£

1st Datchet Sea Scout Group

1,000

1st Foxley Rainbows

150

1st Maidenhead Sea Scout Group

1,000

The Autism Group

5,000

Bears Rails Scout Campsite

500

Beehive Pre-School

4,000

Family Friends in Windsor and Maidenhead

4,950

Girlguiding Maidenhead Division – Brownie Section

1,000

Re:Charge R&R

7,400

Total

25,000

 

 

 

Community Grants

 

Resolved unanimously: that Cabinet approved the recommendations from the Grants Panel that the grants as detailed below be approved, subject to:-

a)       The approval of the budget.

b)      The organisations receiving Community Grants for capital projects obtaining any requisite planning or building regulations consents and producing copies of audited accounts and evidence of the availability of finance for the remainder of the schemes. Organisations receiving Community Grants for Revenue costs or Service Level Agreements being required to complete an Annual Return Form which should demonstrate written evidence that the money had been spent according to their application and to identify the specific outcomes achieved as a result of the grant awarded.

c)       The organisations receiving Kidwells Trust Grants:-

i)     Providing suitable acknowledgement for the grant assistance in all publicity material.

ii)    Ensuring that there is adequate insurance cover for items purchased with grant assistance.  Continuing to look for other forms of sponsorship for special events.

d)      Organisations should, wherever possible, seek funding from other sources to ensure that they were not solely reliant on funding through the Royal Borough and it be noted that those organisations would not necessarily be automatically awarded funding year on year.

 

ii) That the following decisions be minuted in Part I following Cabinet’s agreement of the budget:

 

e)          Cabinet approved awards to Electric Eels Swimming Club of £1,000 and Windsor Homeless Project £2,100.  

 

  Organisation

£

4Motion Dance Theatre Company

21,932*

ABC to Read

1,500

Adult Dyslexia Centre (Thames Valley)

1,250

Alzheimer’s Dementia Support #1

18,230

Art Beyond Belief

12,000

Ascot Holocaust Education Project

250

Ascot Volunteer Bureau

1,000

Berkshire Community Foundation

16,500

Maidenhead and Windsor Citizens Advice Bureau

15,300**

CHIME

600

Dash Charity

5,000

Driven Forward

4,600

Elizabeth House

4,000

Eton Community Association

1,000

Eton Wick Village Association #2

500

FC Holyport

4,000

Maidenhead and District Stroke Club

780

Maidenhead Festival

10,000***

Maidenhead Heritage Trust

10,000

Maidenhead Music Society

500

Maidenhead Rowing Club

2,500

Men’s Matters

2,000

Mental Health Board

500****

Norden Farm Centre for Arts #1 Family Quest Festival

650

Norden Farm Centre for Arts  ...  view the full minutes text for item 9.

6.

LOCAL GOVERNMENT ACT 1972 - EXCLUSION OF THE PUBLIC

To consider passing the following resolution:-

 

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on items 7-8 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act"

Minutes:

RESOLVED UNANIMOUSLY: That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act.

7.

Minutes

To consider the Part II minutes of the meeting of Cabinet held on 31 January 2019.

 

8.

Cabinet Members' Reports

8a

Budget Report 2019/20

8b

Council Funding for Local Organisations