The Chairman to welcome all at the Panel.

The Chairman welcomed all Members to the meeting.

To receive any Apologies of Absence.

Apologies for absence were received from Councillors Stretton and Cox.

To receive any Declarations of Interest.

None.

To Agree the Minutes of the meeting held on Monday 20 August 2018.

Councillor Hollingsworth advised that the minutes of the 20^th August 2018, be amended as per Councillor Stretton’s note to the following;

·         Under Declaration of interest section ”…Director of CIC, facilitating events for those in Maidenhead…”

It was also highlighted that the minutes following the meeting held on the 19^th June 2018 should be amended to include comments made by cllr Shelim in regards to the Braywick Leisure Centre.

ACTION- To schedule an update on concerns raised about Windsor Leisure Centre within the task and finish group and to show how concerns had been communicated.

ACTION- That a future meeting be scheduled to take place at a Windsor Leisure facility. Members wished to carry out a site visit to canvass leisure facilities for future meetings.

This report has been moved to Part I on 21 September 2018 with a Part II Appendix.

To receive the above report.

Kevin Mist, Community Project Lead outlined the above titled report. The Panel were informed that approval was being sought to award a fixed price building works contract to Wates Construction Ltd under the Scape Framework, to commission the main building works for the Braywick Leisure Centre project. Members were told that the award of the contract would enable work to commence, resulting in the opening of the centre after Easter 2020. This reflected the impact of the archaeological finds during the pre-commencement phase and extended site dig which required the whole site to be excavated rather than the 10% originally required. The Panel were reminded that a unilateral agreement from the planning authority is in place to be able to commence works.

It was highlighted that awarding this contract would ensure timely delivery of the new leisure centre at Braywick Park that  would replace the Magnet Leisure Centre. The Magnet LC site would be released for redevelopment as part of the wider regeneration of Maidenhead town centre. Members were reminded that the Project Board had approved the Scape Framework procurement route and the enabling works contract in November 2017. The enabling works contract under the Scape Framework had been approved by Cabinet in March 2018. The Panel were told that there would be 430 spaces to be made available in total from the Leisure Centre scheme, and a further 70 spaces of shared use linked ot the new School scheme. Members were told that the gravel based car parking spaces would be cost effective and better for drainage purposes. As part of the enabling works, phase one, 240 car parking spaces would be delivered and would be available from February 2019 and that access would be provided through the existing car park.

Members were informed that there would be a ten lane pool, wheelchair access, ten badminton courts, theatre space, a soft play area and increased nursery spaces to meet local demand. On the first floor it was outlined that there would be an extended viewing area with two rows of seating, four squash courts, dance studios, spinning studio and 200 gym workstation units. The Panel were informed that budget costs had been adjusted in order to value engineer without compromising on quality and finish. Councillor Luxton queried whether there would be an obvious issues with pigeons nesting in the eaves of the building and it was confirmed that consultations and research would be checked to confirm the designa and to ensure that this would not occur. Members also queried whether there were adequate fire exits in the floor plans and Kevin Mist informed the Panel of all the fire exits and fire compartmentalisation which had been included within the architecture and design.

Councillor Shelim asked whether the whole car park area would be gravelled and it was stated that the main traffic access areas, peripheral areas and disabled bays would be tarmacked. It was highlighted that approximately 50% of the car park would be tarmacked and the remainder would  ...  view the full minutes text for item 134.

To note the work programme.

The following items be added to the work programme for the appropriate future meetings:

·         Data analysis of community needs for users and service facilities

·         Site Visit to a Windsor Leisure Centre Facility

·         SportsAble Annual Report

Panel Members to note that the date of the next meeting is 13 November 2018.

Dates of future meetings were noted by the Panel.

To consider passing the following resolution:-

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on item 8 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 3 of part I of Schedule 12A of the Act"

RESOLVED UNANIMOUSLY: That under Section 100(A)(4) of the Local

Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act.

To Consider the above report.