Agenda and draft minutes

Venue: Queen Anne Suite, 1st Floor, Guildhall, Kingston

Contact: Shilpa Manek  01628 796310

Items
No. Item

41.

WELCOME AND APOLOGIES

Apologies for absence and attendance of alternate members.

Minutes:

The Chairman welcomed all to Kingston for the AfC Joint Committee.

 

Apologies for absence were received from Councillor Diane White from Kingston and Councillor Hilary Gander was substituting.

42.

DECLARATIONS OF INTEREST pdf icon PDF 219 KB

Members are invited to declare any disclosable pecuniary interests and any other non-pecuniary interests (personal interests) relevant to items on this agenda.

43.

MINUTES OF THE LAST MEETING pdf icon PDF 67 KB

To consider and approve the minutes of the meeting held on 9 December 2019.

Minutes:

RESOLVED UNANIMOUSLY: that the minutes of the last meeting of the AfC Joint Committee held on 9 December 2019 were a true and accurate record.

 

44.

PUBLIC PARTICIPATION

Members of the public may ask questions or make representations.

 

Notice of questions or representations to be submitted must be received by 12 noon on Friday 28 February 2020.

 

Please email Shilpa Manek – shilpa.manek@rbwm.gov.uk

 

Minutes:

No questions were received by the public.

 

45.

GOVERNANCE REVIEW 2019-20 AND PROPOSED NEXT STEPS

The Joint Committee to agree a number of recommendations made in the report.

Additional documents:

Minutes:

After a lengthy discussion, the AfC Joint Committee Unanimously agreed that of the recommendations in the report:

 

Amend recommendation 1 – Remove the disbandment of the Joint Committee and change to an ad-hoc Committee with the remit of dispute resolution.  The transfer of Joint Committee functions (Band 3 Reserved Matter decision making) to the Children and Adult’s Care and Education Committee (Kingston), Education and Children’s Service Committee (Richmond) and Cabinet (Windsor and Maidenhead) was agreed. This would require the Joint Committee to recommend constitutional changes to full Council in line with each Council’s annual constitutional review (May 2020).

 

Change recommendation 2 to read “The strategic Ownership Board will meet twice yearly attended by elected Members and AfC Board of Directors which convene future meetings of the Joint Committee as required”.

 

Recommendation 3 to remain as it is – Changes to the membership of the AfC board to reduce the number of NEIDs to a maximum of three who will reflect the identified needs and skills of the Board.

 

Recommendation 4 to remain as it is – to delegate any changes to the AfC board, that may be identified in the AfC board effectiveness review, to the Chief Executives of Richmond, Kingston and the Managing Director of Windsor and Maidenhead, in consultation with Leaders.

 

RESOLVED UNANIMOUSLY: that the points were agreed by the Joint Committee.

 

46.

RESERVED MATTERS TAKEN SINCE LAST MEETING - VERBAL

The Joint Committee notes the reserved decisions that have been taken since December 2019.

Minutes:

There had been no reserved matters taken since the last meeting.

 

47.

RESERVED MATTER - TREASURY PLAN pdf icon PDF 133 KB

The Joint Committee are requested to approve the treasury plan/agree recommendations in the report.

Minutes:

The Joint Committee discussed the Treasury Plan, in particular clarification that AfC had borrowed monies from each council and therefore there were no borrowing costs. It was a seamless process.

 

The Joint Committee Unanimously agreed the recommendations in the report as follows:

 

·         Noted the contents of the report;

·         Considered the review of the share of the Revolving Credit Facility (paragraph 4); and

·         Approved the Treasury Plan as set out in the Appendix to the report (no change from Joint Committee in June 2019).

48.

AOB

The Joint Committee to raise any other business.

Minutes:

No other items were raised under AOB.