Agenda item

ACTIONS ARISING FROM PREVIOUS MINUTES

To confirm the actions from the previous minutes.

Minutes:

Action arising from previous minutes

Progress

Clerk to share details with Denise Kinsella.

Completed. Email correspondence was sent to Simon Lavin in January 2020 by Denise Kinsella.

 

The Chairman said Mohammed Mamun was now the Project Centre contact, as Simon Lavin had left the role. Councillor Baldwin requested for contact details to the Project Centre and was informed to contact Sue Fox or the highways inbox at Highways@RBWM.gov.uk.

Brianne Vally to share PDF maps with Parish Councils and the Borough.

Completed. Brianne Vally shared the defended outline that was completed in January 2020. This was shared with several parish councils and Emergency Planning team, though not covering all the borough. The Chairman requested this to be forwarded to Sue Fox, to be shared with the Project Centre and himself.

 

Brianne Vally was aware of the data requests from Datchet Parish Council from September 2020, which were yet to be actioned.

 

ACTION: Brianne Vally to share the PDF maps with Sue Fox and the Chairman.

Brianne Vally to update the Group on the telemetry gauges.

Completed. Brianne Vally said the request was regarding the Cookham telemetry gauge that had failed, which were repaired and were operating. There was a follow-up request to take gauges offline in the event of a flood, however this was not possible. She encouraged representatives from the parish council to take part in the Environmental Agency (the EA)’s research to improve the flood information service.

Clerk to share information with Mohammed Mamun to review the information.

 

Completed. Mohammed Mamun reviewed the information offline.

Carolyn Richardson to check the progress on the Causeway Plan.

Completed. Carolyn Richardson said the Causeway Plan was shared with parish councils in January 2020. Due COVID-19, the adverse weather plan, including the flood plans, was being reviewed.

Brianne Vally to share the hydraulic modelling results with Mohammed Mamun, Sue Fox and Datchet Parish Council.

Brianne Vally said the final report for the hydraulic modelling was yet to be received. The report was on the hypothetical blockage of the underpass near Datchet golf course and the flood risk impact on the area. This would form a wider discussion to reduce flood risk in Wraysbury and Datchet.

 

ACTION: Brianne Vally to share the hydraulic modelling results with Mohammed Mamun, Sue Fox and Datchet Parish Council.

Brianne Vally to update on the development of the installation quality at Jubilee River and update at the next meeting.

Completed. This was addressed in the meeting, following Councillor Larcombe’s concerns in the previous meeting. He was in contact with Simon Lawrence from the hydraulic and telemetry team at the EA. The contractors did as they were asked, and it was agreed to revisit the installation to ensure greater security and prevent unwanted damage going forward. The work was due to begin in the next 6 weeks. Councillor Larcombe said he did not feel improvements were agreed.

Carolyn Richardson to report back to Cookham Parish Council regarding the depth boards.

Carolyn Richardson determined that the borough had placed the depth boards, and it was believed there may be boards at Tinkers Lane depot. She was in conversation with the contractors to find their location.

 

ACTION: Carolyn Richardson to report back to Cookham Parish Council regarding the depth boards.

Carolyn Richardson to consider training considering social distancing limitations.

 

Carolyn Richardson said physical training was unlikely to take place because of COVID-19, with remote options being explored.

Sue Fox to report on the drainage inspections near Whyteladyes Lane.

Completed. Sue Fox said the issue was to have the gully cleared bi-annually, which the contractors had now put in place. The gully was last cleaned on 14 September 2020 and was next due for March 2021. Any issues in the meantime could be reported via the Council’s online reporting system.

Brianne Vally to report to the Group if River Colne Brook was on the maintenance plan and assess the water in Coppermill Road and Horton.

Completed. Brianne Vally could not recall offering to support in this matter. Information had been circulated to Members offline the maintenance programme online that covered the programme of work for the next four years. The areas covered were sections of the Colne Brook around Coppermill Road and Feathers Lane. Due to COVID-19, the timing of work has been amended. The work mentioned on the Mention program does not guarantee funding and the team has been requested to provide an update for what work has taken place recently.

 

The Chairman said there was a tree removal below the Coppermill Road bridge and further reports of reed and tilled islands formed here. This was reported to Sarah Hale, Area Flood and Coastal Risk Manager, and was being dealt with.

 

ACTION: Brianne Vally to provide an update on the maintenance plan on the River Colne Brook.

Martin Coker’s correspondence to be circulated with the Group.

 

Completed. The email correspondence was circulated with Members offline.

The flood management of Battlemead to be placed on the agenda, with written reports to be provided in advance of the meeting, where possible.

Completed. A written report had been requested from officer Anthony Hurst, Parks and Countryside Team Leader, and the Battlemead item would be on next meeting’s agenda, 13 January 2021.