Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Later

Decisions published

28/03/2024 - Highways Services Contracts ref: 231    Recommendations Approved

Decision Maker: Executive Director of Place Services

Decision published: 28/03/2024

Effective from: 28/03/2024

Decision:

To agree terms for the extension of required Highway services with the current supplier, VolkerHighways Ltd.

Wards affected: (All Wards);

Lead officer: Mark Beeley


27/03/2024 - Adult Social Care Case Management System ref: 225    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/03/2024 - Cabinet

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

AGREED: That Cabinet noted the report and approved £60,574 of capital expenditure for April 2024 to support the completion of the current phase of the case management system implementation.


27/03/2024 - Highways Services Contracts ref: 230    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/03/2024 - Cabinet

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

AGREED: That Cabinet noted the report and:

i)               Delegated authority to the Executive Director of Place Services in consultation with the Cabinet Member for Highways and Transport, Customer Service Centre and Employment, and the Deputy Leader and Cabinet Member for Finance to agree terms for the extension of required Highway services with the current supplier, VolkerHighways Ltd.

 


27/03/2024 - Council Plan 2024-28 ref: 226    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/03/2024 - Cabinet

Decision published: 28/03/2024

Effective from: 09/04/2024

Decision:

AGREED: That Cabinet considered the Council Plan, including the

Technical Appendix and:

i)               Agreed to take the Council Plan to Full Council in April for consideration and agreement.

ii)              Considered the recommendations made by Corporate Overview & Scrutiny at their meeting on 25 March 2024, and agrees to accept these, as appropriate.


27/03/2024 - Achieving for Children (AfC) Reserved Ownership Decisions ref: 228    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/03/2024 - Cabinet

Decision published: 28/03/2024

Effective from: 09/04/2024

Decision:

AGREED: That Cabinet noted the report and approved:

i)               the new AfC Strategic Plan (appendix A)

ii)              the detailed 2024/25 budget (appendix B) including Medium Term Financial Strategy (appendix C)

iii)             the Treasury Plan (appendix D)


27/03/2024 - Proposal for the continuation of two Public Spaces Protection Orders (PSPO) in Windsor, Maidenhead and Ascot to address dog fouling, dog control and cycling prohibition areas ref: 224    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/03/2024 - Cabinet

Decision published: 28/03/2024

Effective from: 09/04/2024

Decision:

AGREED: That Cabinet noted the report and:

 

i)               Approved the continuation of the Royal Borough of Windsor and Maidenhead, Antisocial Behaviour Crime and Policing Act 2014, Public Space Protection Order (dog control and dog fouling) 2021 and the Public Space Protection Order (cycling in pedestrianised areas) 2021 for a further 3 years.

ii)               Requested that the Assistant Director for Housing and Public Protection immediately reviews the restrictions relating to cycling, and carries out the required consultation in relation to a potential variation to the PSPO to the hours of 10am to 5pm to bring it in line with restrictions on motor vehicles and delegates authority to the Executive Director of Place in consultation with the Leader of the Council to make any variations necessary to the PSPO as a result of the consultation responses.


27/03/2024 - 2023/24 Month 10 Budget Monitoring Report ref: 227    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/03/2024 - Cabinet

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

AGREED: That Cabinet noted the report and:

i)               Noted the forecast revenue outturn for the year is an overspend on services of £9.647m which reduces to an overspend of £6.069m when including unallocated contingency budgets and changes to funding budgets (para 4)

ii)               noted the forecast capital outturn is expenditure of £41.125m against a budget of £89.541m (para 9); and

iii)              approved the revenue budget virements set out in Appendix C.


27/03/2024 - Approval of Contract Award of the New Independent Adult Advocacy Service ref: 229    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/03/2024 - Cabinet

Decision published: 28/03/2024

Effective from: 09/04/2024

Decision:

AGREED: That Cabinet noted the report and:

i)               Approved the award of the new Independent Adult Advocacy Service as outlined in Appendix B.

ii)              Delegated authority to Executive Director Adult Social Care, Health and Communities (DASS) in consultation with the Cabinet Member for Adults, Health and Housing Services to exercise the option to extend the contract for a period of up to an additional two years.


19/03/2024 - Community Transport Service - Contract Award 2024 ref: 223    Recommendations Approved

Decision Maker: Assistant Director of Neighbourhood Services

Decision published: 27/03/2024

Effective from: 19/03/2024

Decision:

To award contract for continued provision of community transport services in the borough – specifically, ShopMobility and Dial A Ride services.

Wards affected: (All Wards);

Lead officer: Mark Beeley


05/03/2024 - Appointment of Focus Washrooms as main contractor for toilet refurb & upgrade works at Braywood CE First School ref: 219    Recommendations Approved

Decision Maker: Executive Director of Children Services & Education

Decision published: 15/03/2024

Effective from: 05/03/2024

Decision:

To appoint Focus Washrooms as main contractor for the refurbishment and upgrade of toilets at Braywood CE First School.

Wards affected: Bray;

Lead officer: Mark Beeley


05/03/2024 - Appointment of Focus Washrooms as main contractor for toilet refurb & upgrade works at Wessex Primary School ref: 218    Recommendations Approved

Decision Maker: Executive Director of Children Services & Education

Decision published: 15/03/2024

Effective from: 05/03/2024

Decision:

To appoint Focus Washrooms as main contractor for the refurbishment and upgrade of toilets at Wessex Primary School.

Wards affected: Cox Green;

Lead officer: Mark Beeley


19/02/2024 - Land Sale of Part to RBWM Highways Authority ref: 214    Recommendations Approved

Decision Maker: Executive Director of Place Services

Decision published: 21/02/2024

Effective from:

Decision:

The Council to proceed with the proposed acquisition with the Ivy Leaf Club (“the Seller”) by way of varying the existing lease dated 23 December 1986 and via a transfer of part of the lease to RBWM Highways (“the Purchaser”) for an agreed consideration.

Wards affected: St Mary's;

Lead officer: Mark Beeley


20/02/2024 - Determination of School Admissions Arrangements 2025-26 ref: 212    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/02/2024 - Cabinet

Decision published: 21/02/2024

Effective from: 29/02/2024

Decision:

AGREED: That Cabinet noted the report and determined (approved) the proposed RBWM Admission Arrangements that were set out in Appendix A for community and voluntary controlled schools for 2025/26.


20/02/2024 - Establishment of a Joint Committee - the Berkshire Prosperity Board ref: 210    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/02/2024 - Cabinet

Decision published: 21/02/2024

Effective from: 29/02/2024

Decision:

AGREED: That Cabinet noted the report and recommended to Full Council:

i)               To agree to the establishment of a fully constituted Joint Committee (to be known as the Berkshire Prosperity Board) from May 2024 to deliver a Berkshire-wide vision for inclusive, green and sustainable economic prosperity.

ii)             That the proposed constitution for the Joint Committee as set out in Appendix A - Functions and Procedure Rules for a Joint Committee, Appendix B - responsibilities of the accountable body and Appendix C - governance structure is approved, subject to the Monitoring Officer being authorised to make minor amendments to the Functions and Procedure Rules in conjunction with the participating authorities.

iii)            That the Chief Executive, in consultation with the Leader of the Council, be delegated to agree and enter into a legally binding agreement between the six member authorities setting out the supporting arrangements and responsibilities between the authorities - particularly that between the lead authority (known as the accountable body) - and the other member authorities and go through the relevant democratic process if required.


20/02/2024 - Special Educational Needs and Alternative Provision Capital Strategy Update ref: 213    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/02/2024 - Cabinet

Decision published: 21/02/2024

Effective from: 29/02/2024

Decision:

AGREED: That Cabinet noted the report and:

i)               Requested that officers carried out a public consultation in Spring 2024 on proposals to be included within an updated Special Educational Needs and Disability (SEND) and Alternative Provision (AP) capital strategy and

ii)             Requested a report back to Cabinet in May 2024, to provide the outcome of the consultation, cost estimates for the proposals and a recommended programme for capital investment.


20/02/2024 - Draft Affordable Housing Delivery Supplementary Planning Document ref: 209    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/02/2024 - Cabinet

Decision published: 21/02/2024

Effective from: 29/02/2024

Decision:

AGREED: To note the report and:

i)               Approve the publication of the draft Affordable Housing Delivery Supplementary Planning Document as set out in Appendix B for public consultation; and

ii)             Delegate authority to the Assistant Director of Planning, in consultation with the Cabinet Member for Planning, Legal and Asset Management, to approve and publish any minor changes to the draft Affordable Housing Delivery Supplementary Planning Document (SPD) prior to its publication and to approve Appendix 5 of the draft Affordable Housing Delivery SPD which will set out the justification for the financial contribution’s calculator.


20/02/2024 - 2023/24 Month 9 Budget Monitoring Report ref: 211    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/02/2024 - Cabinet

Decision published: 21/02/2024

Effective from: 29/02/2024

Decision:

AGREED: That Cabinet noted the report and:

i)               Noted the forecast revenue outturn for the year was an overspend on services of £8.663m which reduced to an overspend of £5.273m when including unallocated contingency budgets and changes to funding budgets (para 4); and

ii)             Noted the forecast capital outturn was expenditure of £41.125m against a budget of £89.541m (para 9).


20/02/2024 - Budget 2024/25 ref: 208    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/02/2024 - Cabinet

Decision published: 21/02/2024

Effective from: 29/02/2024

Decision:

AGREED: That Cabinet reviewed the Council’s approach to balancing the budget and agreed and recommend that Council approved:

 

i)               The net budget for 2024/25 of £118.721m as set out in the main body of the report.

ii)             Fees and Charges for 2024/25 as set out in Appendix F to the Report.

iii)            The Flexible Use of Capital Receipts for the purposes outlined in Appendix G of the report.

iv)            The statement of MRP policy contained in Appendix H to the report under the heading Minimum Revenue Provision

v)             The Capital Strategy 2024/25 as set out in Appendix H to the report.

vi)            The consolidated Capital Programme for 2024/25 as set out in Appendix I

vii)          That delegated authority is given to the Executive Director of Place and the S151 Officer, in consultation with the Cabinet Member for Finance to approve the inclusion of the proposed PSDS project, subject to business case.

viii)         The breakdown of projects with the highway resurfacing programme as detailed in Appendix J to the report.

ix)            The breakdown of projects within the footway maintenance and construction programme as detailed in Appendix J to the report.

x)             The Treasury Management Strategy for 2024/25 as set out in Appendix K to the report, including the Treasury Management Policies and Lending Counterparty Criteria

xi)            The prudential indicators as set out in Appendix K to the report, including the Operational and Authorised limits for external borrowing.

xii)          The allocation of the £165.017m Dedicated Schools Grant as set out in Appendix L to the report.

xiii)         The updated Pay Policy Statement for 2024/25 as set out in Appendix M to the report.

xiv)         An edit to the budget that showed the following lines in Fees & charges as *For Consultation* - Outdoor Facilities - Football, Rugby, Cricket, and Lawn Tennis, with the final increase in fee to be delegated to the Executive Director of Place in consultation with the Cabinet Member for Communities & Leisure.


09/02/2024 - RBWM Leisure - Street Tag Project - Agreement Signature ref: 206    Recommendations Approved

Decision Maker: Assistant Director of Neighbourhood Services

Decision published: 14/02/2024

Effective from: 09/02/2024

Decision:

The programme has been secured via a bid in autumn 2024 to the RBWM Public Health Fund

Wards affected: (All Wards);

Lead officer: Oran Norris-Browne


02/02/2024 - Award of contract for security software and health checks ref: 205    Recommendations Approved

Decision Maker: Assistant Director of HR, Corporate Projects & IT

Decision published: 02/02/2024

Effective from: 02/02/2024

Decision:

To award the contract following required procurement procedures.

Wards affected: (All Wards);

Lead officer: Mark Beeley


02/02/2024 - Award of contract for IT service management software ref: 204    Recommendations Approved

Decision Maker: Assistant Director of HR, Corporate Projects & IT

Decision published: 02/02/2024

Effective from: 02/02/2024

Decision:

To award the contract following required procurement procedures.

Wards affected: (All Wards);

Lead officer: Mark Beeley


24/01/2024 - Quarterly Assurance Report Q2 2023-24 or where latest information is available until October 2023 ref: 202    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 24/01/2024 - Cabinet

Decision published: 25/01/2024

Effective from: 02/02/2024

Decision:

Cabinet noted the report and reviewed the Quarterly Assurance Report setting out progress against the performance indicators and risk register.


24/01/2024 - 2023/24 Month 8 Budget Monitoring Report ref: 201    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 24/01/2024 - Cabinet

Decision published: 25/01/2024

Effective from: 02/02/2024

Decision:

Cabinet noted the report and:

i)               noted the forecast revenue outturn for the year was an overspend on services of £8.009m which reduced to an overspend of £4.347m when including unallocated contingency budgets and changes to funding budgets (para 5);

ii)             noted the forecast capital outturn was expenditure of £43.960m against a budget of £88.267m (para 11).


22/01/2024 - Award of contract for IT equipment ref: 199    Recommendations Approved

Decision Maker: Assistant Director of HR, Corporate Projects & IT

Decision published: 22/01/2024

Effective from: 22/01/2024

Decision:

To award the contract for laptops to the successful bidder.

Wards affected: (All Wards);

Lead officer: Mark Beeley


12/01/2024 - Deed of Grant for Access and Pipe Easements Over Phase I - St Cloud Way ref: 197    Recommendations Approved

Decision Maker: Executive Director of Place Services

Decision published: 19/01/2024

Effective from: 12/01/2024

Decision:

Decision made within the confines of the Build Lease with Countryside.

Wards affected: St Mary's;

Lead officer: Mark Beeley


19/01/2024 - York Road Phase I, Maidenhead ref: 198    For Determination

Decision Maker: Executive Director of Place Services

Decision published: 19/01/2024

Effective from: 19/01/2024

Decision:

Decision made to proceed with the contract with Countryside within the confines of the Cabinet approval dated 29th November 2023.

Wards affected: St Mary's;

Lead officer: Mark Beeley


21/12/2023 - Contract award Royal Borough of Windsor and Maidenhead Stop Smoking Service ref: 196    Recommendations Approved

Decision Maker: Executive Director of Adult Services & Health

Decision published: 11/01/2024

Effective from: 21/12/2023

Decision:

Approve the award of Royal Borough of Windsor and Maidenhead Stop Smoking Service for a minimum term of two years and a possible maximum term of five-years to Solutions 4 Health.

Wards affected: (All Wards);

Lead officer: Mark Beeley


05/01/2024 - Contract Award for Specialist printing for Electoral Services ref: 195    Recommendations Approved

Decision Maker: Deputy Director of Law & Governance and Monitoring Officer

Decision published: 10/01/2024

Effective from: 05/01/2024

Decision:

To direct award of contract to Print UK for the provision of specialist printing for the upcoming Police and Crime Commissioner and the unscheduled UK Parliamentary General Election (UKPGE).

Wards affected: (All Wards);

Lead officer: Mark Beeley


20/12/2023 - Telephony Tender ref: 194    Recommendations Approved

Decision Maker: Assistant Director of Revenues, Benefits, Library & Resident Services

Decision published: 20/12/2023

Effective from: 20/12/2023

Decision:

To tender for a 3 year contract for the Customer Service Telephony system and various aspects of the Corporate Telephony system.

Wards affected: (All Wards);

Lead officer: Mark Beeley


13/12/2023 - Review of the Cabinet Decision to not dispose of the Open Space Land at Braywick Park, Maidenhead ref: 186    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2023 - Cabinet

Decision published: 14/12/2023

Effective from: 22/12/2023

Decision:

AGREED: That Cabinet noted the report and reaffirmed their original decision to not dispose of the Open Space Land at Braywick Park, Maidenhead.


13/12/2023 - Article 4 Direction–removal of permitted development rights to change of use from Class E (commercial class) to C3 (residential) ref: 192    For Determination

The report recommends that a non-immediate Article 4 direction be introduced to remove permitted development rights for changes of use from Class E to
residential on protected employment sites set out in BLP Policy ED2. Following
Cabinet's approval, this would be subject to public consultation for at least 28 days
and it is anticipated that a report would then be taken back to Cabinet to confirm
the Article 4 direction. The Article 4 would then come into force 12 month's after
initial publication of the notice.

Decision Maker: Cabinet

Made at meeting: 13/12/2023 - Cabinet

Decision published: 14/12/2023

Effective from: 22/12/2023

Decision:

AGREED: That Cabinet noted the report and:

i)               Agreed a non-immediate Article 4 direction be made to remove the permitted development rights (within Schedule 2 of the General Permitted Development Order 2015 (as amended)) to change use from Class E (commercial, business or service) to C3 (residential) on protected employment sites as shown in Appendix B and to prepare and undertake a public consultation.

ii)              Delegated authority to the Assistant Director of Planning in consultation with the Cabinet Member for Planning, Legal and Asset Management, to approve and publish any minor changes to the Article 4 direction and supporting documents, prior to its publication.

iii)             Agreed that the Article 4 direction would be taken back to Cabinet after consultation following a review of the responses received, for a decision on whether it can be confirmed.

Lead officer: Ian Motuel, Adrien Waite


13/12/2023 - Building Heights and Tall Buildings Supplementary Planning Document - Adoption ref: 190    For Determination

This report seeks approval for the adoption of the Building Height and Tall Buildings Supplementary Planning Document (SPD).

 

Borough Local Plan Policy QP3a commits the Council to preparing a Building Height and Tall Buildings SPD. The SPD provides that guidance and sets out in detail what the Council considers to be appropriate in terms of location, height, and design for tall building developments throughout the borough. The adoption of the SPD will help the Council to ensure that any proposed tall development that comes forward is appropriate and of the highest quality.

 

Once adopted, the SPD will be an important material consideration in the determination of planning applications.

Decision Maker: Cabinet

Made at meeting: 13/12/2023 - Cabinet

Decision published: 14/12/2023

Effective from: 22/12/2023

Decision:

AGREED: That Cabinet noted the report and:

i)               Approved the adoption of the Building Height and Tall Buildings Supplementary Planning Document, as set out in Appendix B.

ii)              Delegated authority to the Assistant Director of Planning in consultation with the Cabinet Member for Planning, Legal and Asset Management for minor changes to the Supplementary Planning Document to be made prior to publication.

Lead officer: Andrew Durrant, Adrien Waite


13/12/2023 - Draft 2024/25 Budget ref: 187    For Determination

Cabinet will be asked to consider and approve the draft budget for 2024/25.

Decision Maker: Cabinet

Made at meeting: 13/12/2023 - Cabinet

Decision published: 14/12/2023

Effective from: 22/12/2023

Decision:

AGREED: That Cabinet noted the report, reviewed the council’s approach to balancing the budget and:

i)               noted the draft revenue budget for 2024/25 included in the report, which showed a preliminary balanced position.

ii)              noted the proposed capital budget for 2024/25 and revised Medium Term Financial Plan to 2028/29 set out respectively in Appendices A and B.

iii)             considered the proposed budget pressures and savings / transformation / income proposals set out in Appendices C and D;

iv)             noted the Equality Impacts Assessments shared at Appendix E; and

v)              agreed to commence public consultation on the draft 2024-25 budget, including proposals to increase Council Tax by the maximum allowed by Government. The consultation was expected to run from 14th December 2023 to 22nd January 2024.

Lead officer: Elizabeth Griffiths, Andrew Vallance


13/12/2023 - Procurement of Stop Smoking Services ref: 188    For Determination

The contract for RBWM’s current Stop Smoking Service ends on 31March 2024.  The RBWM Public Health went out to tender for a new Stop Smoking Service on Friday 15 September 2022 to appoint a new provider to deliver the Stop Smoking Service from the 1st April 2024, the total contract price was £480k (£120k per annum) for an initial 2-year period, with the option of a possible extension of 1+1 years.

On 4 October 2023 the government announced that it is investing an additional £70 million per year to support local authority-led stop smoking services.  For RBWM, this will result in receiving an indicative £128k per annum between 2024/25 -2028/29. And so, the financial envelope of the RBWM Stop Smoking Service may be increased up to £248k per annum. Due to this announcement, it was also decided to increase the duration of the contract by a further year, meaning that the contract term will now be 2+1+1+1. The minimum contract value of the Stop Smoking services will now exceed £600k (excluding the indicative funding from the government), therefore meeting the relevant threshold to now be considered as a Key Decision.

 

Public Health are now seeking approval from Cabinet to approve delegated decision-making authority to be granted to the Executive Director of Adult Services and Health and the Cabinet Member for Adults Services, Health and Housing, to approve the outcome of the current Stop Smoking Procurement. 

 

Decision Maker: Cabinet

Made at meeting: 13/12/2023 - Cabinet

Decision published: 14/12/2023

Effective from: 22/12/2023

Decision:

AGREED: That Cabinet noted the report and delegated authority to Kevin McDaniel (Executive Director of Adult Services and Health (DASS)) in consultation with Councillor Del Campo (Cabinet Member for Adult Services, Health and Housing Services) to approve the outcome of the current Stop Smoking Procurement exercise.

Lead officer: Kevin McDaniel, Jonas Thompson-McCormick


13/12/2023 - School Condition Allocation 2024/25 ref: 189    For Determination

Report to seek approval of school condition projects to be included in the 2024/25 capital programme, as funded by the School Condition Allocation.

Decision Maker: Cabinet

Made at meeting: 13/12/2023 - Cabinet

Decision published: 14/12/2023

Effective from: 22/12/2023

Decision:

AGREED: To note the report and:

i)               Approved the school condition capital schemes for 2023/24 set out in Appendix C, and their budgets as set out in Appendix D (Part II).

ii)              Recommended the school condition capital schemes for 2024/25 as set out in Appendix C, and their budgets as set out in Appendix D (Part II), for inclusion 2024/25 capital programme, to Council.

iii)             Delegated approval of further projects for inclusion in the 2023/24 and 2024/25 SCA capital programme to the Director of Children’s Services and Education in consultation with the Cabinet Member for Children’s Services, Education and Windsor.

iv)             Noted the indicative programme of capital schemes for 2025/26 and 2026/27.

v)              Delegated authority to the Director of Children’s Services and the Procurement Manager to undertake procurement and enter into contracts for the delivery of the schemes set out at Appendix C, including where varied under recommendation (ii).

vi)             Requested that consideration be given to establishing a corporate revenue fund for survey and feasibility works relating to the maintenance and development of the council’s assets.

Lead officer: Lin Ferguson, Lynne Penn


13/12/2023 - Mill Lane Conservation Area Appraisal ref: 191    For Determination

The Mill Lane Conservation Area is located in Clewer Village to the north-west of Windsor. The area was designated in 1974 but does not have a Conservation Area Appraisal. A Conservation Area Appraisal is an important document for development management purposes that explains the importance of a conservation area and describes how this can be retained and enhanced, particularly when new works are proposed. This report seeks Cabinet approval for the draft Mill Lane Conservation Area Appraisal and agreement to undertake a period of public consultation on the document. The appraisal will then be revised to take account of the views of local residents and interested parties, and submitted to Cabinet for final approval.

Decision Maker: Cabinet

Made at meeting: 13/12/2023 - Cabinet

Decision published: 14/12/2023

Effective from: 22/12/2023

Decision:

AGREED: That Cabinet noted the report and:

i)               Agreed the draft appraisal document.

ii)              Delegated authority to the Assistant Director of Planning in Consultation with the Cabinet Member for Planning, Legal and Asset Management to a) approve and publish any minor changes to the Mill Lane Conservation Area Appraisal document, prior to its publication for consultation, and b) commence a period of public consultation on the document, including a drop-in session at a local venue.

iii)             Agreed that the appraisal document would come back to Cabinet after consultation, following a review of the responses received, for a decision on whether it can be adopted as a material planning consideration.

Lead officer: Adrien Waite


07/12/2023 - 23/01387/FULL - Broom Lodge And Land At Broom Lodge Stanwell Road Horton Slough ref: 175    Recommendations Approved

Decision Maker: Windsor and Ascot Development Management Committee

Made at meeting: 07/12/2023 - Windsor and Ascot Development Management Committee

Decision published: 13/12/2023

Effective from: 07/12/2023

Decision:

Councillor J. Tisi  put forward a motion to refuse planning permission for the reasons given in Section 12 of the report. This was seconded by Councillor Sharpe.

 

A named vote was taken.

 

AGREED UNANIMOUSLY: That planning permission be refused for the reasons given in section 12 of the report.

 

The committee were addressed by one public speaker, Brigid Taylor, Applicant.

 

 


29/11/2023 - York Road Phase I, Maidenhead ref: 181    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 29/11/2023 - Cabinet

Decision published: 30/11/2023

Effective from: 08/12/2023

Decision:

AGREED: That Cabinet noted the report and:

i)               Approved RBWM entering into a formal contract with Countryside outside of the Development Agreement to capture the capital value from Countryside’s headlease sale as relates to the notional 4,000 sq. ft commercial floorspace.

ii)             Delegated authority to the Executive Director of Place in consultation with the Cabinet Member for Planning, Legal and Asset Management and Managing Director of the Property Company to complete the contract with Countryside.


29/11/2023 - Annual update on demand for school places ref: 179    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 29/11/2023 - Cabinet

Decision published: 30/11/2023

Effective from: 08/12/2023

Decision:

AGREED: That Cabinet noted the report and:

i) Supported discussions around a potential bulge class at Datchet St Mary’s CE Primary School for September 2025.

ii) Delayed the opening of a new primary school at Chiltern Road, Maidenhead, until at least September 2026, and requested that this be reconsidered in Autumn 2024.

iii) Requested that further places for junior age children were provided in Maidenhead using existing spare physical capacity.

iv) Requested that proposals for temporary reductions in Published Admission Numbers were agreed with Windsor first and middle schools, to reduce the number of projected surplus places in the town.

v) Requested that public consultation was carried out for changes to the Royal Borough’s school admissions arrangements for September 2025, as set out in paragraph 5.7.

vi) Requested that officers work with Alexander First School and the Ministry of Defence on plans to rethink education and community provision on the Broom Farm Estate in Windsor.

vii) Requested further investigation of the potential to expand Churchmead School, in consultation with neighbouring local authorities.


29/11/2023 - Council Tax Base 2024/25 ref: 183    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 29/11/2023 - Cabinet

Decision published: 30/11/2023

Effective from: 08/12/2023

Decision:

AGREED: That Cabinet noted the report and:

i)               Approved the Council Tax base for the whole of the Borough area, for 2024/25 at 69,742.5 as detailed in the report and appendices. This was a decrease of 507.7 over the 2023/24 base, a 0.72% decrease.

ii)             Noted a Council Tax collection rate of 98.5% for 2024/25.

iii)            Noted an estimated deficit on the Council Tax Collection Fund in 2023/24 of £0.801m of which the Council’s share was £0.633m


29/11/2023 - Highway Services Contracts – Award ref: 180    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 29/11/2023 - Cabinet

Decision published: 30/11/2023

Effective from: 08/12/2023

Decision:

AGREED: That Cabinet noted the report and delegated authority to the Executive Director of Place Services in consultation with the Cabinet Member for Highways and Transport, Customer Service Centre and Employment to:

i)               Approve the appointment of the identified Preferred Bidders (PART II – Appendix B) following a Tender process which had been undertaken by the Council for the following Highways Services Contracts:

·       Lot 1 – Highways Maintenance and Capital Works

·       Lot 2 – Street Cleansing

·       Lot 3 – Highway, Transport and Bridge Professional Service

·       Lot 4 – Traffic Signal & ITS Maintenance

 

ii)             Award the Lot 1 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

iii)            Award the Lot 2 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

iv)            Award the Lot 3 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

v)             Award the Lot 4 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).


29/11/2023 - EV ChargePoint Procurement ref: 178    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 29/11/2023 - Cabinet

Decision published: 30/11/2023

Effective from: 08/12/2023

Decision:

AGREED: That Cabinet noted the report and accepted an invitation to tender and tender evaluation documents for the delivery, operation and maintenance of EV charge points, that were prepared for issue through the Oxford Dynamic Purchasing System, and included in a bid for government Local EV Infrastructure funding.


29/11/2023 - Early Adoption of Fees & Charges ref: 182    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 29/11/2023 - Cabinet

Decision published: 30/11/2023

Effective from: 08/12/2023

Decision:

AGREED: That Cabinet noted the report and:

i)               To increase fees and charges detailed at Appendix A, from 1 January 2024. This included a wide range of fees and charges but excluded parking.

ii)             To go out to public consultation on the proposed parking fees and charges set out at Appendix B, for 21 days, ahead of proposed implementation of revised fees and charges from February 2024.

iii)            Agreed that the Executive Director of Place Services in consultation with the Leader of the Council, Cabinet Member for Finance and Cabinet Member for Highways and Transport, will approve revised parking fees and charges, following the end of the consultation period and analysis of the feedback; and implement these after the mandatory 28-day notice period.

iv)            That the headings of ‘Fixed Penalty Notice for fly tipping’ and ‘Fixed Penalty Notice for failing to produce documentation for the transfer of waste’ be removed from Appendix A, with the further remaining headings under ‘Environmental Protection’ to be reviewed, with an updated version to be published within the consultation.

v)             That the headings ‘Fixed Penalty Notice for Littering’, ‘Fixed Penalty Notice for Graffiti (New Fee)’ and ‘Civil Penalty of Littering for Vehicle (New Fee)’ under ‘Community safety / anti-social behaviour’ be removed from Appendix A and included elsewhere within the report.


29/11/2023 - In-year Monthly Budget Update ref: 177    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 29/11/2023 - Cabinet

Decision published: 30/11/2023

Effective from: 08/12/2023

Decision:

AGREED: That Cabinet:

i)               noted the forecast revenue outturn for the year was an overspend on services of £7.396m which reduced to an overspend of £3.688m when including unallocated contingency budgets and changes to funding budgets (para 4);

ii)             noted that the Council’s approach to in-year budget monitoring and management was being strengthened – as part of a wider approach to improving corporate governance at RBWM - as set out in within the report; and

iii)            noted the forecast capital outturn was expenditure of £46.332m against a budget of £87.784m (para 11).


30/11/2023 - Waiver the tender process for a Committee Management System & extend the contract with the current supplier ‘Civica Ltd’ ref: 176    Recommendations Approved

Decision Maker: Executive Director of Resources

Decision published: 30/11/2023

Effective from: 30/11/2023

Decision:

To waiver the tender process for a Committee Management System (CMS) & extend the current contract with the supplier ‘Civica Ltd’ for the Modern.Gov system on a 3 year contract.

Wards affected: (All Wards);

Lead officer: Oran Norris-Browne


20/11/2023 - St Cloud Way - Access Licence for Phase I ref: 174    Recommendations Approved

Decision Maker: Executive Director of Place Services

Decision published: 20/11/2023

Effective from: 20/11/2023

Decision:

Decision made within the confines of the Build Lease with Countryside.

Wards affected: St Mary's;

Lead officer: Mark Beeley


17/11/2023 - Deed of Variation, Land Sale Agreement for Nicholson Centre, Maidenhead ref: 173    Recommendations Approved

Decision Maker: Executive Director of Place Services

Decision published: 17/11/2023

Effective from: 17/11/2023

Decision:

To approve the Deed of Variation of the Long Stop Date of the Land Sale Agreement.

Wards affected: (All Wards);

Lead officer: Mark Beeley


03/11/2023 - Award of contract for Customer Relationship Management ref: 172    Recommendations Approved

Decision Maker: Executive Director of Resources

Decision published: 08/11/2023

Effective from: 03/11/2023

Decision:

To award the contract to the successful bidder.

Wards affected: (All Wards);

Lead officer: Mark Beeley


15/08/2023 - Independent Advocacy and Discretionary Advocacy Service approval to go out to tender ref: 171    Recommendations Approved

Decision Maker: Executive Director of Adult Services & Health

Decision published: 30/10/2023

Effective from:

Decision:

Compliance with Contract and Tendering Procedure Rules and as Heads of Service Group were consulted via the lead member briefing paper that sought delegated authority to go to tender.

Wards affected: (All Wards);

Lead officer: Oran Norris-Browne


25/10/2023 - Leasing of Sport Pavilion in Braywick Park, Maidenhead ref: 167    For Determination

The former Sportsable Pavilion in Braywick Park is currently vacant after Sportsable was wound up and the lease surrendered to the Council. Terms have been agreed to re-let the building and associated external areas that will see the building substantially improved with new sporting facilities by the tenant and generate a commercial rental stream for the Council.

Decision Maker: Cabinet

Made at meeting: 25/10/2023 - Cabinet

Decision published: 26/10/2023

Effective from: 03/11/2023

Decision:

That Cabinet noted the report and:

i)               Approved the leasing of the former Sportsable Pavillion, Braywick Park to Padel Berkshire

ii)              Delegated authority to the Executive Director of Place Services in consultation with the Cabinet Member for Planning, Legal and Asset Management, to conclude the negotiation of a new agreement for lease and lease to Padel Berkshire

iii)             Approved the Executive Director of Place or their nominee to consult with the Braywick Park Users Group for their views on the re-use of the building and external areas for a new sporting facility

iv)             Approved the use of the Public Open Space Application and Consultation process and delegates the decision to the nominated officer.

Lead officer: Ian Brazier-Dubber, Chris Pearse


25/10/2023 - Achieving for Children (AfC) Contract ref: 169    For Determination

To decide whether the AfC Contract should be renewed.

Decision Maker: Cabinet

Made at meeting: 25/10/2023 - Cabinet

Decision published: 26/10/2023

Effective from: 03/11/2023

Decision:

Cabinet noted the report and approved the extension of the contract with Achieving

for Children (AfC) Community Interest Company (CIC) for five years from 1

August 2024 to 31 July 2029.

Lead officer: Lin Ferguson, Lucy Kourpas


25/10/2023 - Achieving for Children (AfC) Annual Reports 2022/23 ref: 168    For Determination

This report will include the Annual Report, statement of accounts and equalities report.

Decision Maker: Cabinet

Made at meeting: 25/10/2023 - Cabinet

Decision published: 26/10/2023

Effective from: 03/11/2023

Decision:

Cabinet noted and agreed to the below reports:

i)               The Achieving for Children Impact Report

ii)              The Achieving for Children Equalities Report

iii)             The Achieving for Children Annual Report and Accounts

Lead officer: Lin Ferguson, Lucy Kourpas


25/10/2023 - A308/Holyport Road junction improvements ref: 170    For Determination

Approval sought to proceed with the improvement of the junction at Holyport Road and A308 which is currently a location of reported near misses and queues.

Decision Maker: Cabinet

Made at meeting: 25/10/2023 - Cabinet

Decision published: 26/10/2023

Effective from: 03/11/2023

Decision:

Cabinet noted the report and approved the installation of a compact roundabout at the junction of A308 Windsor Road with Holyport Road and delegated authority to the Service Lead for Transport to finalise the detailed design.

Lead officer: Tim Golabek


13/10/2023 - Post-Cabinet Minor Changes to Self-Build and Custom Housebuilding Guidance Note ref: 166    Recommendations Approved

Decision Maker: Assistant Director of Planning

Decision published: 16/10/2023

Effective from: 13/10/2023

Decision:

Minor changes to the document as detailed in the attached Table.

Wards affected: (All Wards);

Lead officer: Oran Norris-Browne


12/10/2023 - Post-Cabinet and Pre-Consultation Minor Changes to the draft Sustainability SPD ref: 165    Recommendations Approved

Decision Maker: Assistant Director of Planning

Decision published: 12/10/2023

Effective from: 12/10/2023

Decision:

Minor changes have been made to the draft Sustainability SPD, as detailed in the
attached document.

Wards affected: (All Wards);

Lead officer: Oran Norris-Browne


26/09/2023 - Ascot SPD and High Street Improvements ref: 164    Recommendations Approved

Decision Maker: Assistant Director of Placemaking Partnerships and Sustainability

Decision published: 05/10/2023

Effective from: 26/09/2023

Decision:

To appoint Project Centre to provide technical consultancy services to develop the SPD.

Wards affected: Ascot and Sunninghill;

Lead officer: Oran Norris-Browne


29/09/2023 - Award of contract for network refresh ref: 163    For Determination

Decision Maker: Assistant Director of HR, Corporate Projects & IT

Decision published: 03/10/2023

Effective from: 29/09/2023

Decision:

Complying with the Contract and Tendering Procedure Rules to award contract to the winning supplier.

Wards affected: (All Wards);

Lead officer: Oran Norris-Browne


25/09/2023 - Appointment of detailed design contractor for highway improvements at junction of A308 Windsor Road with Holyport Road ref: 162    For Determination

Decision Maker: Assistant Director of Placemaking Partnerships and Sustainability

Decision published: 29/09/2023

Effective from: 25/09/2023

Decision:

To appoint Project Centre Limited as principal highway design contractor for detailed scheme design.

Wards affected: Bray;

Lead officer: Mark Beeley


27/09/2023 - Procurement of the Specialist Integrated Sexual and Reproductive Health Service ref: 157    For Determination

Recommendations to Cabinet regarding the approach to secure specialist integrated sexual and reproductive health service provision beyond the end of the current contract; this expires on the 30th June 2024.

Decision Maker: Cabinet

Made at meeting: 27/09/2023 - Cabinet

Decision published: 28/09/2023

Effective from: 06/10/2023

Decision:

That Cabinet noted the report and:

i)               Approved a two-year direct award to an eligible provider to ensure continuity of specialist, integrated SRH service provision beyond 30 June 2024 across Berkshire East (RBWM, Bracknell Forest Council (BFC) and Slough Borough Council.

ii)              Delegated authority and accountability for the contract award to BFC as the Lead Authority for the procurement.

iii)             Agreed that BFC would work with the market and NHS commissioning bodies to develop a life course response to sexual and reproductive health needs that offered better services for local communities. This process would result in initiation of a procurement of the specialist integrated SRH service during the lifetime of the 2-year contract to ensure longer term provision.

Lead officer: Kevin McDaniel, Jonas Thompson-McCormick


27/09/2023 - Retendering of Library Stock Contract ref: 160    For Determination

Approval to re-tender the CBC contract. RBWM has been part of CBC, which is made up of 55 Library Authorities, since August 2010 for the supply of library stock. Cabinet will be asked to note the tender process and delegate authority to the Assistant Director to award the contract to the successful supplier. The contract represents very good value for money as it secures high discounts for books and delivery of shelf-ready processed books directly to individual libraries within a few days of publication.

Decision Maker: Cabinet

Made at meeting: 27/09/2023 - Cabinet

Decision published: 28/09/2023

Effective from: 06/10/2023

Decision:

That Cabinet noted the report and:

i)               Noted the retender for the supply of library stock by the Central Buying Consortium under the compliant procurement process.

ii)              Approved the Council continuing to remain an Associate Member of the Central Buying Consortium for the supply of library stock until 31 March 2028.

iii)             Delegated authority to the Executive Director of Resources, in consultation with the Cabinet Member for Communities and Leisure, to award the tender and exercise the optional extension until 31 March 2028 if CBC pursued the extension.

iv)             Delegated authority to the Executive Director of Resources, in consultation with the Cabinet Member for Communities and Leisure, to consider increasing the proposed £100k minimum spend, should the budgetary opportunity arise during the period of the contract.

Lead officer: Louise Freeth, Angela Huisman


27/09/2023 - Draft Sustainability Supplementary Planning Document – Regulation 13 Consultation ref: 156    Recommendations Approved

The report recommends that the Cabinet approves the publication of the draft Sustainability SPD for public consultation in Autumn 2023.

Decision Maker: Cabinet

Made at meeting: 27/09/2023 - Cabinet

Decision published: 28/09/2023

Effective from: 06/10/2023

Decision:

That Cabinet noted the report and:

i)               approved the publication of the draft Sustainability SPD for public consultation; and

ii)              Delegated authority to the Assistant Director of Planning in consultation with the Cabinet Member for Planning, Legal and Asset Management, to approve and publish any minor changes to the draft Sustainability SPD, prior to its publication.

Lead officer: Adrien Waite


27/09/2023 - A308 speed limit reduction: Monkey Island Lane to M4 motorway bridge ref: 155    For Determination

Request by the relevant Cabinet Member to reduce the speed limit on this stretch of the A308 against advice from officers and objection by Thames Valley Police

Decision Maker: Cabinet

Made at meeting: 27/09/2023 - Cabinet

Decision published: 28/09/2023

Effective from: 06/10/2023

Decision:

That Cabinet noted the report and agreed to reduce the speed limit from 40mph to 30mph on the A308 between Monkey Island Lane and the M4 Motorway Bridge.

Lead officer: Tim Golabek, Chris Joyce


27/09/2023 - Renewal of lease over land at Cookham Bridge and Toll House, Cookham ref: 159    For Determination

The existing lease expires during 2023.
Terms have been agreed for a new lease to run from the end of the existing lease.
Included in the lease terms is the ability of the Council to re-enter the land to undertake repair to Cookham Bridge
The first phase of the repairs for Cookham Bridge are due to commence in October 2023 and a plan to allow these works whilst maintaining the operation of the tenant has been agreed.
In addition an option has been agreed to use land owned by the tenant as a compound if required by the Council to carry out future phases of work to Cookham Bridge

Decision Maker: Cabinet

Made at meeting: 27/09/2023 - Cabinet

Decision published: 28/09/2023

Effective from: 06/10/2023

Decision:

That Cabinet noted the report and:

i)               Delegated authority to the Executive Director of Place Services in consultation with the Cabinet Member for Planning, Legal and Asset Management, to conclude the renewal of the lease over land at Cookham Bridge and Toll House, Cookham.

Lead officer: Ian Brazier-Dubber, Chris Pearse


27/09/2023 - Self-Build and Custom Housebuilding Guidance Note ref: 158    For Determination

The report recommends that Cabinet adopt the Self-build and Custom Housebuilding Guidance Note to be published as guidance and afforded weight as a material consideration in the planning process. The guidance note has been prepared to provide detail and clarification on the self-build and custom housebuilding process and provide information on how the Council will support the delivery of serviced plots and provide sources of further information and advice.

Decision Maker: Cabinet

Made at meeting: 27/09/2023 - Cabinet

Decision published: 28/09/2023

Effective from: 06/10/2023

Decision:

That Cabinet noted the report and:

i)               Adopted the Self-Build and Custom Housebuilding Guidance Note to be published as guidance and afforded weight as a material consideration in the planning process; and

ii)              Delegated authority to the Assistant Director of Planning in consultation with the Cabinet Member for Planning, Legal and Asset Management to approve and publish any minor changes to the Self-Build and Custom Housebuilding Guidance Note, prior to its publication.

Lead officer: Adrien Waite


27/09/2023 - Supported bus services tender approval ref: 161    For Determination

RBWM's supported bus services require retendering to ensure new, affordable, long-term arrangements with operators are in place. Approval is sought to go to tender.

Decision Maker: Cabinet

Made at meeting: 27/09/2023 - Cabinet

Decision published: 28/09/2023

Effective from: 06/10/2023

Decision:

That Cabinet noted the report, approved the redesign proposals and authorised a tender process.

Lead officer: Tim Golabek


22/09/2023 - Library Self Service Kiosk Upgrades ref: 154    Recommendations Approved

Decision Maker: Assistant Director of Revenues, Benefits, Library & Resident Services

Decision published: 22/09/2023

Effective from: 22/09/2023

Decision:

To upgrade 5 self-service kiosks within libraries across the Borough to ensure that
we may continue to take council payments (via card or cash) and allow residents to
self-serve.

Wards affected: (All Wards);

Lead officer: Oran Norris-Browne


21/09/2023 - Asavie MODA and MaaS360 Mobile Services: Library Tablets for Loan ref: 153    For Determination

Decision Maker: Assistant Director of Revenues, Benefits, Library & Resident Services

Decision published: 22/09/2023

Effective from: 21/09/2023

Decision:

To renew the contract with O2 so that the service can continue to offer tablets for loan to those residents who are referred to libraries via practitioners and other professionals and partners because they have no access to devices or internet and would benefit from such access and associated support. The Service MODA™ (“MODA”), is a cloud-based data connectivity management tool developed and managed by Asavie Technologies™ (“Asavie”). MODA enables direct management of mobile data and internet service access.

Wards affected: (All Wards);

Lead officer: Oran Norris-Browne


15/09/2023 - Appointment of BHP Mechanical as main contractor for heating upgrade works at The Lawns Nursery/Oakfield First School ref: 152    Recommendations Approved

Decision Maker: Executive Director of Children Services & Education

Decision published: 19/09/2023

Effective from: 15/09/2023

Decision:

To appoint BHP Mechanical as the main contractor for the heating works (replacement of boilers with Air Source Heat Pumps) at The Lawns Nursery School
and Oakfield First School.

Wards affected: Clewer East;

Lead officer: Oran Norris-Browne


18/09/2023 - EE Mobile Contract ref: 151    Recommendations Approved

Decision Maker: Assistant Director of Revenues, Benefits, Library & Resident Services

Decision published: 18/09/2023

Effective from: 18/09/2023

Decision:

Cancel the legacy contract with EE for Mobile Data and enter into a new agreement to save £471 per month. Move off a legacy mobile contract with EE onto a new contract with EE via the Crown Commercial Framework RM6261. Mobile Voice and Data Services: Suppliers on Lot 1: Mobile Voice and Data Services Catalogue - CCS (crowncommercial.gov.uk)

Wards affected: Datchet, Horton and Wraysbury; Sunningdale and Cheapside;

Lead officer: Oran Norris-Browne


12/09/2023 - Approval to seek tenders for Occupational Health services ref: 150    Recommendations Approved

Decision Maker: Assistant Director of HR, Corporate Projects & IT

Decision published: 15/09/2023

Effective from: 12/09/2023

Decision:

To approval to seek tenders for Occupational Health services.

Wards affected: (All Wards);

Lead officer: Mark Beeley


23/08/2023 - Appointment of J Brand Ltd as main contractor for the school LED lighting upgrade programme ref: 131    For Determination

A tendering exercise has been carried out, in compliance with the borough's constitution, to find the contractor for the works.

Decision Maker: Executive Director of Children Services & Education

Decision published: 23/08/2023

Effective from: 23/08/2023

Decision:

To appoint J Brand Ltd as the main contractor for the programme of school lighting upgrades.

Lead officer: Lynne Penn


27/07/2023 - Disabled Facilities Grant Policy ref: 132    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/07/2023 - Cabinet

Decision published: 23/08/2023

Effective from: 27/07/2023

Decision:

Cabinet considered the report titled ‘Disabled Facilities Grant and Housing Assistance Policy’.

 

Councillor Del Campo introduced the report to Cabinet and stated that the report had been in the works for some time, long before the new administration came into power. She then outlined the specifics of the report to the Cabinet. She clarified that no additional funding was being obtained through the paper that was in front of Cabinet to decide upon.

 

Councillor Price asked how the policy that Cabinet were being asked to agree differed to that of the one that was currently in place. Councillor Del Campo gave this clarity.

 

The Chair seconded the recommendation within the report.

 

AGREED UNANIMOUSLY: That Cabinet noted the report and:

       i.          Delegated authority to the Executive Director of Place in consultation with the relevant Cabinet Member to take the Housing Allocations Policy through a public consultation process and to adopt the final version of the Policy and

     ii.          Delegated authority to the Executive Director of Place in consultation with the relevant Cabinet Member to approve updates to the policy prior to publishing for consultation.

 


27/07/2023 - Disposal of Open Space Land, Land at Braywick Park, Maidenhead ref: 134    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/07/2023 - Cabinet

Decision published: 23/08/2023

Effective from: 27/07/2023

Decision:

AGREED: That the order of agenda items be altered so that item 10 was to be heard first, followed by item 7 and then item 6.

 

Councillors Hill & Bermange left the room before this item commenced as stated earlier in the meeting.

 

Cabinet considered the report titled ‘Disposal of Open Space Land, Land at Braywick Park, Maidenhead’.

 

The Cabinet were addressed by 2 public speakers, Andrew Hill and Stephen Bough, both who were attending virtually. Due to technical difficulties, Stephen Bough was unable to fully deliver his speech. Oran Norris-Browne, Principal Democratic Services Officer, invited Stephen to email him his speech, to read out on his behalf to the Cabinet Members. Andrew Hill then addressed the Cabinet for 3 minutes.

 

Councillor Reynolds, Cabinet Member for Communities and Leisure then introduced the report to Cabinet Members by outlining the report and giving a brief history of the process since it began in 2019. 22 objections had been received to the item, which led to a statutory requirement for the Cabinet to consider these when deciding on a recommendation. He added that it was a difficult decision for Cabinet to make as there were many positives, however the objections that had been received were also very valid and needed to be taken into account.

 

Oran Norris-Browne, then proceeded to read out the remaining segments of Stephen Bough’s comments on his behalf due to the technical difficulties that had been experienced, upon request of the Chair.

 

Councillor Taylor then indicated her desire to speak virtually as a non-Cabinet Member, which the Chair allowed. As Ward Councillor she said that the area was very well used by the public, schools, youth groups and many more. She stated that the current buildings were present at the site, however they were not grouped together and therefore did not spoil the openness of the green open space. She then outlined the areas that would be lost if the open space was disposed of. Further objections had been made at consultations and that the 22 that were listed within the report, were not the only ones. She paid tribute to Maidenhead Football Club, but stated that once the open space was lost, it was an irreversible decision.

 

Councillor Davies, Cabinet Member for Climate Change, Biodiversity and Windsor Town Council, said that she was concerned about the large loss of open space to Maidenhead. Open green space was very important for general wellbeing, which was directly mentioned within several of the 22 objections that were received on this item.

 

Councillor Del Campo, Cabinet Member forAdults, Health & Housing Services, said that the annual cost was concerning as it was less than for a flat within the town centre.

 

Councillor Coe, Cabinet Member for Environmental Services, said that he had taken on board all of the information that officers had provided within the report and also the objections that had been received from residents. He was concerned about the open space loss of this land, especially if the proposed development went forward on the golf course too. He felt that the value to residents was diminished if this decision went through.

 

Councillor Jones, Deputy Leader of the Council and Cabinet Member for Finance, wished to make a point of clarification to the Cabinet that borrowing costs would be brought down. The cost-of-living crisis was very prominent and that taking away a free public open space would be a concern. 

 

The Chair said that he acknowledged the hard work of Maidenhead Football Club and their work in the community, however this needed to be balanced finely with the loss of open space to Maidenhead and that it was currently at a premium within the area, especially with the increase in population in recent times.

Councillor Reynolds acknowledged and welcomed the debate amongst speakers on this item. He said that it appeared that fellow Cabinet Members shared similar views on the loss of the open space to the town.

 

Councillor Reynolds proposed that Cabinet did not agree to the disposal of the open space. This was seconded by Councillor K. Davies.

 

A show of hands occurred from Cabinet Members who were in support of this.

 

AGREED UNANIMOSULY: That Cabinet considered the objections received in relation to the proposed disposal (by the grant of a lease) of land at Braywick Park, Maidenhead (“the Open Space”) following the statutory notification of the Council’s intention to dispose of the Open Space and having regard to the objections, confirmed that they did not agree to the disposal of the Open Space.

 


27/07/2023 - Medium-term Financial Plan 2024/25 - 2028/29 ref: 133    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/07/2023 - Cabinet

Decision published: 23/08/2023

Effective from: 27/07/2023

Decision:

Cabinet considered the report titled ‘Medium-term Financial Plan 2024/25 – 2028/29’.

 

Councillor Jones outlined the report to Cabinet. She said that there was a historic low level of Council tax that the borough had to work with, which was big pressure for the Council. Reserves had strengthened over the last few years; however, this was still not enough as explained within the previous item. In 2024/25, forecast interest and borrowing was a rate of £10 million.

 

Andrew Vallance said that there would be a series of 1-year settlements provided. The details of next year’s settlements were purely assumptions at this time and would not be known until December 2023. This was coupled with there being a General Election in 2024, which could indeed change things once again. He did note that there would be no gap if it was not for rising inflation and interest rates. He then stated that when using last year’s levels, there would already be a balanced budget at this current moment in time.

 

Councillor Bermange wished to acknowledge the comments that had been made by Andrew Vallance and asked him if the realities of service demand were being correctly acknowledged in forward planning areas. Kevin McDaniel, Executive Director of Adult Services & Health offered some clarity to this.

Councillor Jones summarised the position of the Council that had been discussed and asked Cabinet to note the report and the recommendation set out.

 

The recommendation was seconded by the Chair.

 

AGREED UNANIMOUSLY: That Cabinet notes:

       i.          the Medium-Term Financial Plan set out in Appendix A, including the forecast budget gap for the next financial year 2024-25 and over the medium-term

     ii.          the proposed budget themes that will drive the budget process to identify savings and income growth; and

    iii.          the business planning process, and timeline for developing the new Medium Term Financial Strategy, Budget 2024-25, and new Corporate Plan.

 


27/07/2023 - Broadway Car Park - Nicholson Quarter Development update report ref: 135    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/07/2023 - Cabinet

Decision published: 23/08/2023

Effective from: 08/08/2023

Decision:

Cabinet considered the report titled ‘Broadway Multistorey Car Park Maidenhead – Demolition of existing structure.

 

Councillor Hill, Cabinet Member for Highways and Transport, Customer Service Centre & Employment, outlined the report and provided some background information on the car park history and its recent structural failings that were allowed to occur under the previous administration. He stated that the demolition would take roughly around 10 months, on top of the time needed for a procurement process to take place between approval and demolition commencement.

 

The Chair thanked Councillor Hill for his efforts in progressing the report that was before Cabinet, as it had been originally pencilled in for Autumn.

 

Councillor Coe asked for some clarity for the public as to how the process of the demolition would occur. Andrew Durrant, Executive Director of Place Services, said that the car park was located within a central part of the town, within close proximity to various different neighbours, so admitted that it of course would come with its challenges, however it was necessary. He also discussed about the new signage that was being planned to be installed, advertising the alternate Vicus Way car park.

 

Councillor Price asked if the car park was planned originally to be demolished regardless of these current situations. Andrew Durrant confirmed that in the future with the proposed redevelopment of the Nicholsons hopping centre, the plan was to do this at some point.

 

Councillor Davies said that it was a shame from a climate and sustainability viewpoint that the Council was in this position.

 

Councillor Hill said that he wished for the parking strategy item to come to Cabinet in the very near future. Andrew Durrant confirmed that his team would be moving it forward as fast as possible.

 

The Chair seconded the recommendation.

 

AGREED UNANIMOUSLY: That Cabinet noted the report and delegated authority to the Executive Director of Place in consultation with the Cabinet Member for Highways and Transport, to go out to Tender and approve a contract to demolish the Broad Way Multistorey Car Park.

 


16/08/2023 - Development of a Suicide Postvention Protocol for all RBWM Schools and Colleges ref: 129    Recommendations Approved

In order to comply with any requirement of the Contract and Tendering Procedure Rules set out in Part 8A of the Council’s Constitution.

Decision Maker: Executive Director of Adult Services & Health

Decision published: 18/08/2023

Effective from: 16/08/2023

Decision:

To award the contract.

Lead officer: Jonas Thompson-McCormick


17/08/2023 - Community Right to Bid - Windsor Day Centre Imperial Road Windsor ref: 130    For Determination

Any decision likely to be of significant public interest.

Decision Maker: Deputy Director of Law & Governance and Monitoring Officer

Decision published: 18/08/2023

Effective from: 17/08/2023

Decision:

To add the nominated land being the Windsor Day Centre, Imperial Road, Windsor to the Council's List of Assets of Community Value.

Lead officer: Mark Beeley


15/06/2023 - Approval to go out to tender to recommission RBWM’s Stop Smoking Service ref: 128    For Determination

Any decision to seek proposals for, award, or vary a contract, or to dispose of land or assets, with a value (over the life of the contract) of £50,000 or more. (N.B. up to £500,000 as this would then require Cabinet approval)

Decision Maker: Executive Director of Adult Services & Health

Decision published: 14/08/2023

Effective from: 15/06/2023

Decision:

Approval to go out to tender and recommission RBWM’s Stop Smoking Service.

Lead officer: Jonas Thompson-McCormick


03/08/2023 - Decision to add the Boundary Arms in the Council's List of Assets of Community Value ref: 127    For Determination

Satisfied that the requirements for listing as set out in Section 88 of the Localism
Act 2011 have been met.

Decision Maker: Deputy Director of Law & Governance and Monitoring Officer

Decision published: 11/08/2023

Effective from: 03/08/2023

Decision:

To add the nominated land, being the The Boundary Arms (Formally the Waggon & Horses), 112 Pinkneys Road, Maidenhead (SL6 5DN) to the Council's List of Assets of Community Value.

Lead officer: Helena Rea


27/04/2023 - Broadband Digital Lines ref: 124    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/04/2023 - Cabinet

Decision published: 02/06/2023

Effective from: 27/04/2023

Decision:

Cabinet considered the report titled Broadband Digital Lines.

 

Councillor Rayner, Cabinet Member for Business, Corporate & Residents Services, Culture & Heritage outlined the report to Cabinet by stating that the award of contract being proposed would be for a 5-year period starting from 29 May 2023, with the option available to extend for another single 2-year period. This would service 34 sites within the Council including libraries and Council offices, such as the Town Hall in Maidenhead.

 

The Chair thanked Councillor Rayner and stated his intention to support the proposal.

 

This was proposed by Councillor Rayner and seconded by Councillor Johnson.

 

RESOLVED UNANIMOUSLY: That Cabinet noted the report and:

i)                    approved the award of the Digital Broadband Line contract based on a 5-year contract, with the option to extend for another single 2- years period. The contract will commence on 29 May 2023 with the supplier information and value detailed in Appendix A, which is Part II by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 


27/04/2023 - Schools Condition Allocation 2023-24 ref: 121    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/04/2023 - Cabinet

Decision published: 02/06/2023

Effective from: 27/04/2023

Decision:

Cabinet considered the report titled Schools Condition Allocation 2023-24.

 

Councillor Carroll, Cabinet Member for Children’s Services, Education, Health, Mental Health, & Transformation introduced the report by stating that the government provided funding to the borough to maintain and improve school buildings and grounds. This funding was for voluntary and community-controlled schools only. Cabinet was being asked to approve the projects that were set out within the report over the period 2023-24. This included various endeavours from gutters to radiators and therefore was quite an undertaking in terms of infrastructure.

 

Lin Ferguson, Executive Director of Children’s Services & Education said that the overall budget was already in the borough's capital programme, but the individual scheme's budgets were shown in appendix D (part 11).The round of schemes would still leave some capital to be allocated this year following the completion of relevant surveys. The recommendation was that the decision for these new projects was delegated to the DCS and Procurement Manager so that they could procure and enter into contracts.

 

This was proposed by Councillor Carroll and seconded by Councillor Johnson.

 

RESOLVED UNANIMOUSLY: That Cabinet noted the report and:

i)               Approved the capital schemes, and their budgets as set out in the appendices for inclusion in the 2023/24 capital programme.

ii)             Delegated approval of a second round of prioritised projects for inclusion in the 2023/24 capital programme to the Director of Children’s Services.

iii)            Delegated authority to the Director of Children’s Services and the Procurement Manager to undertake procurement and enter into contracts for the delivery of the schemes set out in the appendices, including where varied under recommendation (ii).

iv)            Requested that consideration be given to establishing a corporate revenue fund for survey and feasibility works relating to the maintenance and development of the council’s assets.

 


27/04/2023 - John West House Redevelopment ref: 122    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/04/2023 - Cabinet

Decision published: 02/06/2023

Effective from: 27/04/2023

Decision:

Cabinet considered the report titled John West House Redevelopment.

 

Councillor McWilliams, Cabinet Member for Digital Connectivity, Housing Opportunity, & Sport & Leisure introduced the report by saying that £796,000 of additional expenditure was being sought in order to complete the expansion of John West House. This scheme had been in the capital programme for the last year, and it would deliver an additional 16 bedrooms within the property. He then went on to describe the facilities that were on offer at the location and described the impacts of the pandemic that had been seen on the location. The additional bedrooms would be available for the residents that were on the rough sleeper’s pathway.

 

Councillor Hilton, Cabinet Member for Asset Management & Commercialisation, Finance, & Ascot, asked if the location provided adequate space to accommodate all who were sleeping rough within the borough. The Cabinet Member for Digital Connectivity, Housing Opportunity, & Sport & Leisure replied by saying that there were various stages of the pathway. Once residents entered at stage 3, they would live in semi-independent living quarters whilst receiving funding from officers with a view to eventually becoming fully independent.

 

Tracy Hendren, Head of Housing, Environmental Health & Trading Standards added to this by saying that John West House would be used at stage 1 for the assessment stage and also stage 2 where intense support would be provided for up to 2 years in John West House. John West House would be a learning house with independent self-contained accommodation, to allow residents to sustain a tenancy in the future. They would then move on to stage 3 independent accommodation with floating support for up to 6 months to ensure that they could sustain a tenancy moving forward.

 

The Cabinet Member for Digital Connectivity, Housing Opportunity, & Sport & Leisure said that 4 years ago there was no rough sleeper pathway and that none of the progress on show would have been possible without the hard work of officers and he wanted to place on record his thanks to Tracy Hendren and her team.

The Chair echoed these comments and said that the administration had left the borough in a better place than when they took over 4 years ago, despite the rising inflation levels seen in recent times.

 

This was proposed by Councillor McWilliams and seconded by Councillor Coppinger.

 

RESOLVED UNANIMOUSLY: That Cabinet noted the report and:

i)               Approved the additional expenditure of £0.796m to enable the John West House redevelopment to be completed in full.

 


27/04/2023 - Award of Contract for Adult Social Care Case Management system ref: 125    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 27/04/2023 - Cabinet

Decision published: 02/06/2023

Effective from: 27/04/2023

Decision:

Cabinet considered the report titled the Award of Contract for an Adult Social Care Case Management System.

 

Councillor Coppinger, Cabinet Member for Adult Social Care & Maidenhead introduced the report by saying that this paper would affect all residents, as at some point in everyone’s life, residents would be in need of care either at an external location or within their own home. He said that the current system was at increased risk of security breaches and that the borough needed a new system that was capable of providing strength-based practices, in order for residents to be able to stay as independent as possible for as long as possible. He asked Cabinet to approve the expenditure of £910,381 for the supply, implementation, and maintenance of the chosen Case Management System. He said that this sum of money had already been approved within the budget process at Full Council.

 

Councillor Haseler, Cabinet Member for Planning, Parking, Highways & Transport, wholeheartedly agreed with this. He said that the current system was at the end of its current life, and that he wished to second the proposal to see a new and more efficient system come into effect, which would have a positive impact on all residents.

 

This was proposed by Councillor Coppinger and seconded by Councillor Haseler.

 

RESOLVED UNANIMOUSLY: That Cabinet noted the report and:

i)               Agreed the award of £910,381 for the supply, implementation, and maintenance of the Mosaic Case Management System (CSM). This would be funded from capital budgets already approved in the 2023/24 budget.

 


31/05/2022 - Chairman's Introduction ref: 119    Recommendations Approved

Decision Maker: Rural Forum

Made at meeting: 31/05/2022 - Rural Forum

Decision published: 27/06/2022

Effective from: 31/05/2022

Decision:

The Chairman welcomed everyone to the meeting.


26/11/2020 - Minutes ref: 112    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 26/11/2020 - Cabinet

Decision published: 30/11/2020

Effective from: 26/11/2020

Decision:

RESOLVED UNANIMOUSLY: That the Part I minutes of the meeting held on 29 October 2020 were approved.


09/03/2020 - DECISION ref: 110    Recommendations Approved

Decision Maker: Licensing & Public Space Protection Order (PSPO) Sub Committee

Made at meeting: 09/03/2020 - Licensing & Public Space Protection Order (PSPO) Sub Committee

Decision published: 13/05/2020

Effective from: 09/03/2020

Decision:

The Sub-Committee carefully considered all the submissions. The Sub-Committee expressed the licensing objectives were not being met and there was public nuisance, based on the comments and observations of Mr and Mrs Hamilton’s and the resultant evidence given by the Thames Valley Police, the Environmental Protection Officers and Licensing. They were particularly reliant on the statements given by the Community Safety Wardens Ben Higgs and Jake Hynard, as the behaviour of Mr Candido Rodrigues raised concerns to the safety of the public. The evidence given by Elizabeth Johnson, Environmental Protection Officer evidence also showed breaches of the Noise Abatement Notice on 27th October and 16th November 2019.

 

After careful consideration of all the evidence, the Sub-Committee decided that the following conditions be added to the premises licence for Pazzia Restaurant:

1.    No person shall be permitted in the outdoor seating at the front of the premises between 22:00 hours and 7:00 hours.

2.    The smoking solution will be moved to the left hand side (facing towards the premises) at 22.00 hours, 7 nights per week.

3.    No table or chairs to be provided at the side and rear of the building.

4.    Digital CCTV monitoring system must be installed at the front, side and rear of the building and maintained to Thames Valley Police standard.  Recordings to be kept securely for 31 days and made avgailable to Thames Valley Police employees and Authorised Persons as defined by Section 13 & 69 Licensing Act 2003 upon request.

 

a.    DPS or nominated person to be trained on how to work the CCTV system to the standard where the nominated person can download any potential evidence required by Thames Valley Police employees and Authorised Persons as defined by Section 13 & 69 Licensing Act 2003.

b.    Nominated person is responsible in supplying the necessary media (discs, data sticks) containing any downloaded content.  Refusals Register to be on the premises and kept up to date and made available upon the request of the Police, Trading Standards and Authorised Persons as defined by Section 13 & 69 Licensing Act 2003.

5.    Outdoor entertainment and singing is not permitted at any time.

6.    There shall be no live or recorded music after 23:00 hours, seven nights a week.

 

The premises opening hours to remain as:

 

·         Monday 11.00 to 00.30

·         Tuesday 11.00 to 00.30

·         Wednesday 11.00 to 00.00

·         Thursday 11.00 to 01.00

·         Friday 11.00 to 01.00

·         Saturday 11.00 to 01.00

·         Sunday 11.00 to 23.00

 

It is considered that these conditions are appropriate to further the licensing objective of prevention of public nuisance and public safety.

 


25/04/2019 - Item For Information ref: 109    For Determination

Decision Maker: Cabinet

Made at meeting: 25/04/2019 - Cabinet

Decision published: 29/04/2019

Effective from: 25/04/2019


19/05/2016 - Thames Valley Police Priorities ref: 104    Recommendations Approved

Decision Maker: Crime & Disorder Overview & Scrutiny Panel - expired May 2019

Made at meeting: 19/05/2016 - Crime & Disorder Overview & Scrutiny Panel - expired May 2019

Decision published: 23/06/2016

Effective from: 19/05/2016