Issue - items at meetings - Highway Services Contracts

Cabinet Member for Highways and Transport, Customer Service Centre & Employment

To note the report and delegate authority to the Executive Director of Place Services in consultation with the Cabinet Member for Highways and Transport, Customer Service Centre and Employment to:

i) Approve the appointment of the identified Preferred Bidders (See PART II – Appendix B) following a Tender process which has been undertaken by the Council for the following Highways Services Contracts:

• Lot 1 – Highways Maintenance and Capital Works

• Lot 2 – Street Cleansing

• Lot 3 – Highway, Transport and Bridge Professional Services

• Lot 4 – Traffic Signal & ITS Maintenance

ii) Award the Lot 1 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

iii) Award the Lot 2 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

iv) Award the Lot 3 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

v) Award the Lot 4 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

AGREED: That Cabinet noted the report and delegated authority to the Executive Director of Place Services in consultation with the Cabinet Member for Highways and Transport, Customer Service Centre and Employment to:

i) Approve the appointment of the identified Preferred Bidders (PART II – Appendix B) following a Tender process which had been undertaken by the Council for the following Highways Services Contracts:

· Lot 1 – Highways Maintenance and Capital Works

· Lot 2 – Street Cleansing

· Lot 3 – Highway, Transport and Bridge Professional Service

· Lot 4 – Traffic Signal & ITS Maintenance

ii) Award the Lot 1 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

iii) Award the Lot 2 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

iv) Award the Lot 3 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

v) Award the Lot 4 contract to the Preferred Bidder for an initial period of 7 years with options for two extension periods of 4 and 3 years. (7+4+3).

Councillor Hill introduced the report and thanked the highways officers for all of their hard work when it came to the contract. He said that there were four lots that were being considered by Cabinet. These were:

• Lot 1 – Highways Maintenance and Capital Works

• Lot 2 – Street Cleansing

• Lot 3 – Highway, Transport and Bridge Professional Services

• Lot 4 – Traffic Signal & ITS Maintenance

Councillor Hill then outlined the recommendations that was being asked of Cabinet to approve. He said that the recommendations allowed for the Council to hold the successful parties to account, greater accountability and that they would have more control over ongoings, unlike in previous years. There was also a small saving of £115,000 per annum over the course of 7 years, which was a positive.

The Chair thanked Councillor Hill for his presentation of the report and noted that there was an appendix in part II, which contained specific details of the preferred bidders. Unless required, Cabinet would consider the recommendations in part I of the report. He believed that it was ridiculous with the amount of outsourcing within the Council, especially with highways over the years.

Councillor Coe said that once the successful bidders had been informed, then the part II information would be released as part of the new administration’s transparency agenda.

Councillor Jones said that when the highways contract was first outsources, she had major concerns. She welcomed the new contract and also the savings that would now be made too.