To receive any apologies for absence

None received

To receive any declarations of interest

None received

To consider the minutes of the meeting held on 18 February 2016

RESOLVED UNANIMOSULY: That the minutes of the meeting held on18 February 2016 be approved.

To consider the above report

Members considered the results of the Neighbourhood Participatory Budget scheme for projects voted for by the public during February, March and early April 2016. This was the sixth and final round of the 2015-16 financial year. Members noted that the length of time a project had been included in the scheme was now detailed in appendix A, as requested at the last meeting.

A total of 1106 votes had been cast; this was a reduction from the last round by 146 votes. A total of £3243 remained in the budget.

Councillor Bathurst arrived at 5.06pm.

Members proposed the following awards, which would utilise the remaining budget:

-       Know Hill C of E Academy Playground Transformation - £2000

-       Salvation Youth Trust – Youth Club - £743

-       Speech Therapy for Children with Down’s Syndrome - £500

RESOLVED UNANIMOUSLY: That:

i)             Know Hill C of E Academy Playground Transformation be awarded £2000

ii)            Salvation Youth Trust – Youth Club be awarded £743

iii)                Speech Therapy for Children with Down’s Syndrome be awarded £500

To consider the above report

Members received an early update on how Members had allocated their £750 Participatory Budgeting Allowance for 2016/17. A total of £5000 had been spent so far, however the majority of councillors had already identified the project to which they wanted to allocate their budget. The Chief Whip was asked to speak to those Members who had not yet allocated their budget, in particular those who had carried over funding from the previous year, to encourage them to identify a project and allocate funding.

RESOLVED UNANIMOUSLY: That the Cabinet Participatory Budget Sub Committee notes the progress to date in implementing the Member Participatory budgets programme for 2016/17.  

To consider the above report

Members considered the amounts of capital money to be allocated to each of the Participatory Budgeting (PB) Schemes for 2016/2017 from a capital pot of £465,000 set aside for the programme.

Members noted that not all the budget for Greenredeem had been spent in the last financial year as the scheme had been halted half way through and re-launched. £5000 of funding had been carried forward. The Interim Performance Manager agreed to circulate to Members the latest voting figures for Greenredeem.

The additional budget of £100,000 for Schools PB was highlighted. The scheme had been promoted on social media and all headteachers and bursars had been sent details. A formula would be applied to voting figures to ensure schools with a small number of pupils were not disadvantaged against larger schools.

It was noted that the results of the borough-wide PB exercise would be reported to the next meeting of the Sub committee.

RECOMMENDATION: That the Participatory Budgeting capital budget for 2016/17 be allocated as follows:

·                Borough Wide and Area Member Budgets - £225,000 (split between £100,000 for the Borough wide scheme and £50,000 for Maidenhead, £50,000 for Windsor and Eton and £25,000 for Ascot and the Sunnings)

·                Schools Participatory Budget - £100,000

·                Member Budgets - £42,750 (allowing for £750 per Member).

·                Neighbourhood Participatory Budgeting - £32,250.

·                Youth Participatory Budgets - £20,000

·                Greenredeem - £25,000.

·                The remaining £20,000 be retained and allocated to specific projects within the PB portfolio as the need arises, with Members’ approval.