Resolved unanimously: that Councillor Clark be appointed as Chairman and that Councillor Gilmore be appointed Vice-Chairman.

The Chairman welcomed all to the meeting.

To receive any apologies for absence.

Apologies for absence received from Councillor Judith Diment, Councillor Jesse Grey, Councillor Marius Gilmore, David Scott and Mark Taylor.

To receive any Declarations of Interest.

Councillor Werner declared a personal interest that he worked for a charity organisation, Guide dogs for the blind.

To agree the minutes of the last meeting.

The Part I minutes of the meeting held on 17 May 2016 were approved as a true and correct record.

To receive a report informing Members on Sportsable by Kerl Haslam.

Kerl Haslam, Chief Executive Officer, SportsAble, gave a presentation to Members. The three points covered in the presentation were:

·         What SportsAble do.

·         The expansion of facilities at Braywick Park.

·         The facilities on offer for disabled people in the borough.

Points discussed by Kerl Haslam included:

·         SportsAble believe in inclusivity, where abled and disabled people, their friends and family can all take part in a sport.

·         SportsAble is a disability sports club.

·         Members paid £50 per year.

·         SportsAble has introduced many disabled people to sport, changing their lives.

·         Kerl Haslam discussed many case studies, these can be seen in the presentation attached.

·         SportsAble have highly specialist equipment.

·         Any sport can be sourced or specialist equipment can be made to carry out the sport.

·         SportsAble would like to have more facilities for their customers.

·         SportsAble get no funding, all monies are raised all year round, every year.

·         Sports England were approached for some funding but were not very helpful.

·         The original application was made in 2014 for three sports halls. That was rejected.

·         A second application was prepared recently, this was for two sports halls.

·         The facility will be nice, fitting in with the local area and closer to the track.

·         The addition of the two sports halls will add another eleven sports, only having a medium size footprint.

·         Looking into incorporating other community services such as the Citizens Advice Bureau, a GP practice and a physiotherapist function.

·         SportsAble work with youngsters encouraging them to try new sports.

Councillor Werner commended SportsAble, saying that SportsAble were doing a truly amazing job, especially as they were not taking away from other organisations at the park. Councillor Werner also hoped that the club that was bullying members was reported. Kerl Haslam reassured Councillor Werner that SportsAble was a healthy club where bullying was not tolerated and the other club had been reported.

Councillor Werner was interested to know about the membership and the financing at SportsAble. Kerl Haslam informed the Panel that the membership currently stood at 650, social and sports. Many outreach programmes were running as well. The finance was managed like a business and many funding streams were in place.

Councillor Werner asked if the plan could be phased and was advised that it could, building one hall and then the second.

The Chairman asked how many members used the club a any one time and what the most popular sports were. Kerl Haslam informed Members that at a single time, 150 people could use the facilities. The most popular sports included archery, air weapons, shooting, table tennis, swimming, wheelchair basketball and botcha (a specifically designed sport for disabled people).

The Chairman asked if the two new halls would be multifunctional and was advised that one would be a full size basketball court and the other a tennis court and both would be multifunctional.

Councillor McWilliams asked about what dialogue was taking place between SportsAble and the council with regards to the possibilities of the Magnet relocating to Braywick  ...  view the full minutes text for item 6.

To receive an update from Michael Beaven on Our Community Enterprise.

Michael Beaven, Director, Our Community Enterprise, gave a presentation to the Panel on the Development and Funding Service for RBWM.

The presentation is attached.

Our Community Enterprise had been working with RBWM since 2011. The contract was extended for a further four years in October 2015.

The presentation gives annual breakdowns for funds raised for the benefit of RBWM. Our Community Enterprise supports all areas of the council’s work such as Stafferton Way Link Road, Children’s Services Innovation Programme, Fit for Life and the longest reigning monarch celebration. Also supports the community and raised funds for schools, parishes and voluntary groups and charities.

Harjit Hunjan, Community and Business Partnerships Manager, informed the Panel that the Our Community Enterprise contract was reviewed annually and monitored quarterly.

The Chairman asked where we were in the current cycle and were we on track. Michael Beaven advised that we were ahead of target at present. The aim was to raise £6 million between September 2015 and September 2019.

Councillor Samantha Rayner asked if there was anything the council could do to assist. Michael Beaven highlighted that early planning was very important.

ACTION: Harjit Hunjan to go to directorates and ask what their needs are.

To receive a presentation from Jason Mills.

Alistair Will, Education Manager and Jason Mills, Countryside and Community Engagement gave a presentation to Members.

The presentation highlighted the following:

·         Kids now spend more time indoors then outdoors compared to before.

·         “sitting is the new smoking”

·         The borough is part of the solution for Braywick Park in reconnecting children with the natural world.

·         To date, the Braywick Nature Centre has had 170 class visits, 258 family events, 152 community group visits, in the past two and half years. This year 5000 children have visited.

·         A number of teaching techniques are used, working well with the key stage 1 and 2 science curriculum.

·         Host many voluntary days on borough grounds for corporate volunteering.

·         A lot of work is being done with children and families, teaching kids to have fun and learn about their natural environment.

·         The Groundwork South contract is due to end soon and we are looking to extend.

·         Working with Tesco for carrier bag funds, which would be used for signage at the centre.

·         Looking to increase volunteering around the borough and encouraging junior ranger volunteering.

·         The borough currently has 200 acres of land under conservation.

·         The biodiversity is managed in all the land.

·         The borough is acquiring new sites and therefore more management would be required.

·         The borough is stag beetle capital.

·         The pond is used by 2000 children each year for pond dipping. It is only a section of the pond so the rest stays unaffected.

Councillor Shelim asked who owned the Bray Nature Centre. Kevin Mist informed Members that the building was owned by the council and the activities were run by Groundwork South. Braywick Nature Centre is based on 20 Hectares of conservation area.

The Chairman asked about the finances of the nature centre. The SLA in 2012 stated £15,700. This figure would be reduced each year.

To receive a presentation from Sarah Hill.

Sarah Hill, Lifestyle coordinator and clinical exercise specialist, gave a presentation (attached) on the new referral scheme.

Councillor McWilliams asked who oversaw the programme and was informed that Kevin Mist and Legacy Leisure monitored the programme. The cardiac rehabilitation was monitored by Wexham Park Hospital. All tutors were qualified.

Members to discuss the IPMR Q1.

The IPMR was a ‘to follow’ paper and was only distributed at the meeting, therefore the Chairman asked if there were any specific comments, to send them to him in the next seven days.

Kevin Mist, Head of Communities & Economic Development updated Members on the grounds maintenance contract performance. The scores had improved. These coincided with the new contracts which were won in open tender. There were higher levels of performance with reduced contract fees. The frequency of grass cutting on verges had increased. A new manager had been employed looking after 56 parks and 13 cemeteries. A target of 92% was aimed for in the next three months. All was monitored well and action plans were in place.

Councillor McWilliams asked what was in the improvement plan.

ACTION: Kevin Mist to send Members the Improvement Plan.

Councillor Shelim asked who was the contractor emptying the litter bins in Alexander Gardens and was it the same contractor as the Arches in Windsor. Kevin Mist explained that different areas had different vehicles collecting the litter and the frequency would be different for different areas.

Simon Fletcher, Strategic Director of Operations, updated Members on the Library and Museum Income, which had declined since the last quarter. In quarter 1, 72% had been profiled at the beginning of the year. The tracking was slightly behind and better profiling was needed. In quarter 2, 87% had been profiled. Simon Fletcher reassured Members that the projected figure would be met by the end of the year.

Clerk to update Members on the work programme.

Shilpa Manek, Clerk, asked Members to contact her if any other items needed to be on the Agenda for future meetings.

Members to note the dates of future meetings.

Wednesday 19 October 2016

Tuesday 24 January 2017

Tuesday 21 March 2017

Wednesday 19 October 2016, Guildhall, Windsor.

Tuesday 24 January 2017, Council Chamber, Town Hall, Maidenhead.

Tuesday 21 March 2017, Council Chamber, Town Hall, Maidenhead.