To receive any apologies for absence.

Apologies were received from Cllr Dr Evans. Cllr Story was attending as a substitute.

To receive any Declarations of Interest.

Cllr Yong – Declared a personal interest in item 2 as her daughter lived next door but one to the application site. She confirmed that she would not take part in the discussions on the item.

To confirm the Part I Minutes of the meeting of the previous meeting

The Part I minutes of the meeting held on December 13^th 2017 were unanimously agreed as an accurate record.

To consider the Director of Development & Regeneration / Development Control Manager’s report on planning applications received.

Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module by selecting the following link. http://www.rbwm.gov.uk/pam/search.jsp or from Democratic Services on 01628 796251 or democratic.services@rbwm.gov.uk

NB: Updates are available for items marked with an asterisk.

17/02010*        Silverdene Properties Ltd: Erection of new substation by Scottish & Southern Electricity Networks (SSEN) with associated proprietary enclosure and new access gates to Shrubbs Hill Lane private road at Cadogan Place Shrubbs Hill Lane Sunningdale Ascot SL5 0LD – Members voted to APPROVE the application subject to the conditions listed in Section 9 of the main report, in line with Officer’s recommendation, with an additionalcondition requiring details of the routing of the cables to be agreed in writing with the Local Planning Authority prior to the commencement of development.

A named vote was carried out. Seven Councillors (Cllrs Airey, Beer, Hilton, Lenton, Sharpe, Story and Yong) voted in favour of the motion to approve and two Councillors (Cllrs Bateson and Rayner) voted against the motion. The motion to approve was proposed by Cllr Airey and seconded by Cllr Hilton.

17/02721*       Firgrove Homes Ltd: Construction of x10 apartments including access, car parking and landscaping works following demolition of the existing dwelling at Tay Mount, Lady Margaret Road, Sunningdale, Ascot SL5 9QH – Members voted to instruct the Head of Planning to REFUSE the application on the basis that by its design, bulk and density the application had failed to take the opportunity to improve and/or enhance the character and quality of the area, contrary to paragraph 64 of the National Planning Policy Framework, sections MPDG 1.2, 2.1 and 3.1 of the Neighbourhood Plan and sections DG1 and H11 of the Borough Local Plan. The wording of the reasons for refusal would be agreed in conjunction with the Chairman and Vice Chairman of the Panel. This decision was contrary to the Officer recommendation in the main report.

A named vote was carried out. Six Councillors (Cllrs Airey, Bateson, Hilton, Lenton, Sharpe and Story) voted in favour of the motion to refuse, two Councillors (Cllrs Beer and Rayner) voted against the motion and Cllr Yong abstained from the vote. The motion to refuse was proposed by Cllr Hilton and seconded by Cllr Bateson.

The Panel was addressed by Stewart McNair, objector, and by Martin Tuthill, on behalf of the agent.

To consider the Essential Monitoring Reports.

The contents of the reports were noted.

The Chairman thanked Officers for attending and for ensuring the meeting ran smoothly.

To consider passing the following resolution:-

“That under Section 100 (A)(4) of the Local Government Act 1972, the public should be excluded from the remainder of the meeting whilst discussion takes place on item 7 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Act”

RESOLVED UNANIMOUSLY: To approve the motion.

To confirm the Part II minutes from the previous meeting.