To receive any apologies for absence.

Apologies for absence were received from Cllrs Lenton and Sharpe.

To receive any Declarations of Interest.

Cllr Hilton – Declared a personal interest in Item 1 as he had attended the meeting of Sunninghill and Ascot Parish Council when the item was discussed. He stated that he had not taken part in the voting on the item.

Cllr Hilton also declared a personal interest in Item 3 as he had made a written submission to the Planning Inspector when a previous application on the site had gone to appeal.

Cllr Dr Evans – Declared a personal interest in Item 3 as a member of Sunningdale Parish Council. She stated that she had not been present at the meeting when the item had been discussed and confirmed that she was attending Panel with an open mind.

To confirm the Part I Minutes of the meeting of the previous meeting

The Part I minutes of the meeting held on October 18^th 2017 were unanimously agreed as an accurate record.

To consider the Director of Development & Regeneration / Development Control Manager’s report on planning applications received.

Full details on all planning applications (including application forms, site plans, objections received, correspondence etc.) can be found by accessing the Planning Applications Public Access Module by selecting the following link. http://www.rbwm.gov.uk/pam/search.jsp or from Democratic Services on 01628 796251 or democratic.services@rbwm.gov.uk

RESOLVED UNANIMOUSLY: That the order of business as detailed in the agenda be amended.

NB: Updates were received in relation to planning applications marked with an asterisk.*

*17/02294        Mr Mills: Construction of six apartments with triple garage, pergola and bin store with associated parking and amenity (amendment to application 16/03203) at Former Four Seasons, Bagshot Road, Ascot SL5 9JL – THE PANEL VOTED UNANIMOUSLY to defer and delegate the Head of Planning to APPROVE the application, subject to Condition 8 in Section 10 of the Officer’s report being amended so that the end of the first sentence concludes with the words “and each parking space should not be less than 4.8 metres in depth and 2.4 metres in width”, and an additional condition to be included that states: “To provide details of the infrastructure for electrical charging points, which shall be submitted and approved in writing by the Local Planning Authority and implemented prior to occupation of the building”, and subject to the conditions listed in Section 10 of the report being met.

                        The motion to approve was put forward by Cllr Hilton and seconded by Cllr Bateson.

17/02705         Mr Chen: Internal layout alterations on the first floor to form guest rooms with ensuite, and new drainage works at Magna Carta House, 1 Magna Carta Lane, Wraysbury, Staines TW19 5AF – THE PANEL VOTED UNANIMOUSLY to APPROVE the application, in line with the Officer’s recommendation.

                        The motion to approve was put forward by Cllr Yong and seconded by Cllr Rayner.

17/02903         Mr Scott: Construction of a detached five bedroom dwelling and integral garage, with associated access, landscaping and boundary treatment at Land at Priory Lodge, Priory Road, Sunningdale, Ascot – THE PANEL VOTED to defer and delegate the Head of Planning to APPROVE the application in line with the Officer’s recommendation, subject to suitable mitigation for the impact on the Thames Basin Heaths Special Protection Area being satisfactorily completed by December 22^nd 2017, and the conditions listed in Section 10 of the main report being met.

                        Five Members (Cllrs Airey, Bateson, Beer, Dr Evans and Hilton) voted in favour of the motion and two Members (Cllrs Rayner and Yong) voted against. The motion to approve was put forward by Cllr Hilton and seconded by Cllr Airey.

                        The Panel was addressed by Gillian Chater, in objection to the application, and by Yvonne Jacklin on behalf of Sunningdale Parish Council. An email from John Sturt, Senior Planning Lawyer, was also taken into consideration by the Panel.

To consider the Essential Monitoring Reports.

The contents of the Essential Monitoring Reports were noted by Members.

To consider passing the following resolution:

“That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on item 7 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act."

RESOLVED UNANIMOUSLY: To approve the motion.

To confirm the Part II Minutes of the meeting held on October 18^th 2017.

The Part II minutes of the meeting held on October 18^th 2017 were unanimously agreed as an accurate record.