To receive any apologies for absence.

None.

To receive any Declarations of Interest.

None.

To confirm the Part I Minutes of the previous meeting.

RESOLVED: That the Part I minutes of the meeting of the Panel held on 25 October 2016 be approved.

To received and consider the above report.

Naomi Markham, Waste Strategy Manager introduced the report and directed Members to the following key points:

Ø  The Council wanted to introduce a permit scheme for the Maidenhead Civic Amenity Site to limit access to non-residents. Only those that lived within in the Borough would be able to access it.

Ø  A scheme would be implemented for business users which covered vans, lorries and sign written vehicles so that those that were permitted to use the site, still could.

Ø  The scheme was a response to what was happening in neighbouring borough’s that had already introduced a permit scheme.

Ø  RBWM residents would still be able to use the amenity site in Surrey if they lived in the south of the Borough as it was too far to travel to Maidenhead to use the Borough’s Civic Amenity Site.

Ø  16% of people using the Civic Amenity Site were not from within the Borough, and since the neighbouring local authorities had introduced a permit scheme to access their Civic Amenity Site, there might be a rise in that percentage trying to use the Borough’s.

Ø  The scheme would help track where waste was coming from.

Ø  Would also act as a checks and balance on waste.

Ø  During the survey carried out to monitor where waste was coming from, it highlighted areas such as Aylesbury and Swindon which were significant distances away from the Civic Amenity Site.

Ø  16% of non-residents waste equates to approximately £94,000 per year cost to resident tax payers.

Ø  If the Borough introduced the permit scheme, it would cut out 16% of waste which would also make the site quieter for residents to use and will also save the Borough money.

Ø  The scheme would be implemented in April 2017.

Ø  No set up costs had been worked out as the type of scheme to be implemented had not been decided on yet.

Ø  Some ideas for how the scheme would work included the use of advantage cards to access the site which would have a very low cost of implementation.

Ø  The cost of implementing the scheme would not cost nearly as much as was being saved by prevent non-residents of the Borough from using the site.

Ø  The Waste Strategy Manager confirmed it was possible to bring a paper back to Panel for scrutiny prior to a final decision on the scheme was due to be made.

Ø  Fly tipping was already an issue in the Borough and was costing the Borough in the region of £140,000 per year to clear it.

Ø  The permits would not limit what could be accepted at the Civic Amenity Site from residents unless they were in a van carrying hard core, the limit for hard core is six bags per month. There were no plans to charge residents for domestic weight and there were no limits to how many times residents could access the site or to how much residents to take to the site.

Ø  A  ...  view the full minutes text for item 34.