Agenda and minutes

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Items
No. Item

7.

Apologies

To receive any apologies for absence

Minutes:

Apologies for absence were received from Cllrs Bowden and Sharpe.

8.

Declarations of Interest pdf icon PDF 131 KB

To receive any Declarations of Interest.

Minutes:

Cllr Bateson – Declared a personal interest as she works with the Ascot District Day Centre and helps to fundraise on their behalf. Cllr Bateson did not take part in the vote to allocate funds.

 

Cllr Saunders – Declared a personal interest as he had his wife were material funders of the Alexander Devine Children’s Hospice. However, he did not take part in the vote to allocate funds.

 

Cllr Stretton – Declared a personal interest as she had just been co-opted as a trustee of the Maidenhead Heritage Trust. Although Cllr Stretton had not yet attended any of the Trusts meetings as yet, she did not take part in the vote to allocate funds. Cllr Stretton also declared an interest as last year (2015) she had sat on the Board of the Maidenhead Festival although, she had not attended any of their meetings this year. Cllr Stretton stated she had come to Panel with an open mind.

9.

Minutes pdf icon PDF 55 KB

To confirm the Part I Minutes of the previous meeting.

Minutes:

RESOLVED: That the Part I minutes of the meeting of the Panel held on 18 August 2016 be approved.

 

10.

COUNCIL QUARTERLY FUNDING FOR LOCAL ORGANISATIONS

Minutes:

The Panel considered the award of Council grants to local organisations for the relevant quarter and agreed that they be recorded in Part I.

 

Officers explained the process of monitoring groups and organisations that received funding from the Borough’s Grants Panel which helped to ensure the money awarded was spent properly.

 

Any new organisations applying for Grant Aid Funding will be asked for invoices and proof of spend.

 

RESOLVED UNANIMOUSLY: That:

 

i) the grants as detailed below be approved.

 

Revenue Grants

 

BUDGET:  £18,455

 

  Organisation

£

Alexander Devine

1,000

Family Friends

1,000

Men in Sheds & Mens Matters (joint application - £1,000 each)

2,000

Rotary Club of Maidenhead Bridge

500

Sequela foundation

1,000

Maidenhead Festival

1,000

Windsor Festival

1,000

Friends of Maidenhead

1,000

 

That with regret, the following applications were refused:

 

The Salvation Youth Trust

Windsor & Maidenhead Symphony Orchestra

 

 

Capital Grants

 

BUDGET: £4,131

 

Organisation

Description

£

Ascot District Day Centre

 

To help fund road closure signs and sandbags

1,000

Maidenhead Heritage Trust

To help fund a software upgrade and film for windows to help protect displays

1,000

Windsor Festival

To help fund the purchase of digital live streaming video equipment

1,000

 

 

 

 

 

Kidwells Park Trust Grants

 

BUDGET: £4,550

 

  Organisation

£

Windsor Festival

2,000

 

 

Members requested officers to look into increasing SLA funding for those organisations which received SLA funding annually but then approached the quarterly grants panel for further funding throughout the year to prevent them from needing to do so. Members said they would speak with organisations and then liaise with their Lead Members prior to the Annual Grants Panel in January 2017.

 

Officers were asked to liaise with local organisations to help identify if further funding requests would be requested moving forward and if so, to see if an SLA would be a more appropriate way forward for funding organisations.

 

Members also requested that where the council funds the purchase of equipment through Capital Grants, the equipment should then be made available for use or hire by other community groups.