Agenda and draft minutes

Venue: Virtual Meeting - Online access

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No. Item


Apologies for Absence

To receive any apologies for absence.


An apology for absence was received from Caroline Farrar.


Declarations of Interest pdf icon PDF 219 KB

To receive any declarations of interest.


The Chairman declared a personal interest as he worked for a pharmaceutical company, Sanofi Pasteur. Councillor Carroll declared his employment in the interests of full transparency and to highlight that should for any reason during the meeting, or indeed during future meetings, the HWB discussed anything directly related to Sanofi Pastuer’s business he would abstain from the discussion and leave the room as required. The Chairman also declared another personal interest as he was currently working as a policy advisor on the governments vaccine task force.


Minutes pdf icon PDF 230 KB

To confirm the minutes of the meeting held on 8th December 2020.


RESOLVED UNANIMOUSLY; That the minutes of the meeting held on 8th December 2020 were agreed as a true and accurate record.


Update on Homelessness and Rough Sleepers

To receive an update on homelessness in RBWM.

Additional documents:


Tracy Hendren, Head of Housing and Environmental Health, provided an update on the homelessness and rough sleeper action plan. She said that the strategy was updated last year along with the action plan but would need to be reviewed on a regular basis. The Homeless Forum had recently had its first meeting with over 30 partner agencies being involved. The Forum was used to decide which agency would be leading on the actions in each of the priority areas. The meeting was a success and there was a positive approach to how services would be delivered. The next meeting of the Forum was due to be held in February and Tracy Hendren would be able to bring an update back to the next meeting of the Health and Wellbeing Board.


The Rough Sleeper Pathway had been launched in December 2019, and was a three stage pathway to help people off the streets. The first stage was an initial assessment of what the needs of the individual were, the second stage was about providing intense support and accommodation, while the third stage was focussed on independent accommodation with support provided for the first six months. Tracy Hendren gave the Board some positive figures from the pathway:

·         38% of those on the pathway had got ID.

·         44% had been supported with welfare support or universal credit.

·         40% had been supported to register with primary care services.

·         45% had been supported with budget advice.


All of those on the pathway were given an initial assessment on their health and wellbeing needs.


As a result of the pathway, an alternative giving scheme had been set up in RBWM, which was designed to be a mechanism that residents could use to donate directly to organisations which help rough sleepers. Each time the scheme had been ready to launch, a new lockdown had been introduced which had proved to be challenging. There were currently window displays for the scheme at Maidenhead and Windsor libraries where residents were able to tap and donate. Four shops across the borough, in Maidenhead, Windsor, Eton and Ascot were also part of the scheme. Donations would be able to help rough sleepers with literacy, finance and budgeting advice. The income level of the scheme would be reported on a quarterly basis to the Board along with feedback from the rough sleeper pathway.


Councillors Cannon, Bond and Rayner joined the meeting.


The Chairman said that it was pleasing to see the strategy and asked how the scheme would provide evidence that it was working and had helped rough sleepers.


Tracy Hendren explained that a number of other local authorities were also part of the scheme and it was important that RBWM was providing the right level of support for rough sleepers. Shop owners were often unaware of how they could help rough sleepers, this new scheme ensured that donations would be used for the right purpose.


Councillor Stimson said that getting people back to work if they had lost their jobs was  ...  view the full minutes text for item 239/15


Citizens Advice Bureau

To hear an update from CAB on their experiences of Covid-19 demand and how residents are being supported.


Bill Feeney, CEO of Citizens Advice Maidenhead and Windsor, gave the Board an update on the activities of the bureau over the course of the pandemic so far. The switch to remote working had proved to be a balance of efficiency and adaptability. A number of volunteers had been lost, with a number also living alone and it was important to ensure their health and wellbeing. There had been a general increase in demand for the service, with debt, housing, employment and benefits being the key areas which people had requested support on. Mental health and domestic violence were other important issues that had really come to the fore and Bill Feeney said that the CAB had seen a trend of these different issues being interconnected more than before. It was anticipated that there would be further problems once the furlough scheme came to an end, with many people likely to be out of a job and in financial difficulty. The Citizens Advice Bureau had not lost a day of service throughout the pandemic and had arguably been more efficient moving away from face to face and utilising digital solutions.


The Chairman said that mental health was at the centre of everyone’s concerns and he hoped that the government would be more ambitious with their mental health strategy.


Councillor Stimson said it was important to talk about mental health, she shared her own experience of using the service. From a climate change/sustainability viewpoint, it would rely on the community being involved and Councillor Stimson was keen to help the CAB in any way she could.


Tessa Lindfield, Director of Public Health, thanked Bill Feeney for the presentation. She said that the CAB helped residents with really important issues and it was good to continue the support of the service. The surge in demand meant that the CAB needed to think about moving forward and ensuring that it was still able to cope.


Bill Feeney mentioned the proposed merger with CAB Bracknell for financial reasons, even though the decision was taken before the pandemic. There was always a focus on the people being served, things could easily change in the future and therefore it was vital that CAB was able to bridge that gap.


Hilary Hall, Director of Adults, Health and Commissioning, asked if the CAB would be able to recruit the same number of volunteers going forward.


Bill Feeney said that each year there was a big recruitment drive, the volunteers that had been lost in this year’s cohort had been on the training pathway. There would be lots of potential volunteers during lockdown and Bill Feeney suggested that he could provide another update at a future meeting.


The Chairman said that it would be great to have another update soon.


At the conclusion of the item, Bill Feeney left the meeting.


COVID-19 Update

To receive an update on the current situation from the Strategic Director of Public Health for Berkshire.


Tessa Lindfield gave a presentation to the Board on the current Covid situation in RBWM. She talked through the recent local data, which had shown a drop off in the number of positive cases over recent weeks. At the time of the meeting on 19th January 2021, the rate was 457.8 per 100,000 people and there was particularly high levels of positive cases for those in the 60+ age category. However, young adults were most likely to test positive for the virus. There was currently double the number of in patients across the South East than there was during the first wave. The Berkshire Public Health website was updated daily and provided the latest data for the pandemic across Berkshire. In summary, Tessa Lindfield said that the second peak had been higher than the first, there were some signs that showed that the rate of infection was slowing, but household to household transmission was still the main route of infection.


The Chairman said that it was concerning to see the number of cases and deaths. He stressed the importance of complying with the guidance and making sure that it was being communicated to the public effectively. Masks needed to be worn where appropriate and it was important to note that a face shield did not meet the requirements of the guidance. The mask needed to cover the nose and mouth which a face shield on its own did not do. Play areas could currently remain open, with the benefit and cost calculation of closing them being taken into account. However, the Chairman said that he was not entirely comfortable with this guidance and had asked for it to be reviewed.


The Board took a question from the member of the public. The question was: “As there is still a high prevalence of COVID19 in the Borough, will more testing be done to try and detect people that are asymptomatic?  If this is going to happen, who will be approached for testing and will RBWM be producing literature for residents that explains the process and why it is necessary?”


In response, Tessa Lindfield said that 1 in 3 people were asymptomatic and it was therefore important to find these people and make sure that they were self-isolating if needed. The focus for community lateral flow testing was on those that needed to work and could not work from home. RBWM would be receiving assistance from military planners and proposals would be sent to the Department of Health with a view of setting this up as soon as possible. The process would be supported by literature and communication giving residents information about the testing.


Huw Thomas said that rapid testing had been started for primary care staff and had been working well.


Kevin McDaniel, Director of Children’s Services, said that all schools in the borough had now set up rapid lateral testing. Primary schools would have test kits sent home over the next week.


Councillor Hunt asked how long the virus  ...  view the full minutes text for item 241/15


Update from Care homes around COVID-19 and Winter Pressures

To hear from the Berkshire Care Association.


Fidelma Tinneny, from the Berkshire Care Association, gave an update on care homes during the pandemic. She explained that the care association was the representative voice of the care sector locally and nationally. The association offered support, information, learning and skills to providers and staff. It was made up of a board of volunteer care providers and managers and was funded by constituents and occasional projects.


Reviewing the previous year in care, Fidelma Tinneny said that the pandemic had hit care hard with well recognised care services struggling and often working in isolation. Ever changing guidance and requirements from the government and various other organisations had proved to be challenging.Video calls for the association were continuing weekly and were well attended. A follow up newsletter was sent out after meetings and recordings of meetings were shared with staff. An on call support line for providers was available along with links to training and specialist advice and information. There had been many ‘soft’ outcomes, including building links, support and reality, sector improvements and sharing best practice. The local picture was diverse with requirements and demands on providers being heavy.

Hard outcomes included deaths being lower than other regions, hospital admissions from care homes significantly reduced and recruitment being hard hit for all care services.


The Berkshire Care Association would continue to provide support as long as it was needed. There was a plan to recruit a development officer if funding allowed while a united inclusion would break down barriers and create more cohesive working.


Lynne Lidster joined the meeting.


Councillor Stimson left the meeting.


Hilary Hall said that recruitment was an issue going forward and work would be done in partnership with the Berkshire Care Association as a priority.


Duncan Sharkey asked if there was anything RBWM could do to help care homes to make sure that they felt like they ‘were in the room’ when decisions concerning them were being discussed.


Fidelma Tinneny said that communication had improved a lot and RBWM had been great. However, sometimes it was inconsistent.


Vaccine Update

To receive an update.


Huw Thomas gave an update on the vaccination programme in RBWM. The focus was on care homes and the 80+ age group, with the ambition being to offer vaccinations to the most vulnerable 15 million people by mid-February. There was a vaccine centre in Maidenhead, Windsor and Bracknell – which covered residents living in Ascot. Those who were eligible would be invited by the NHS to book an appointment for their vaccine but it was important to wait for an invite. Huw Thomas asked resident not to call their local surgeries asking about the vaccine so that they could take calls on other important medical issues.


Fidelma Tinneny left the meeting.


The Chairman underlined that it was important for residents not to contact the NHS about the vaccine. It was important to give the service time and space to deliver the roll out.


Tessa Lindfield said it was an amazing achievement to roll out the vaccine programme so quickly. She asked if there was anything that could be done to help increase the uptake amongst care home staff.


Huw Thomas said that there was lot of fake news around which was creating unfounded fear, it was important to get a true and positive message out about the vaccine to encourage uptake.


The Chairman said that he had admiration of the work of all NHS staff and that it was a great achievement on the amount progress that had been made so far.


Councillor Coppinger left the meeting.


Development of the Health and Wellbeing Strategy

To hear about the strategy.


Hilary Hall explained that the strategy was in the process of being created and once it was completed it would be circulated to members of the Board. The strategy would be more streamlined than the previous strategy, based around four priorities:


·         Coordinated integrated services for vulnerable residents

·         Championing mental wellbeing and reducing social isolation

·         Early intervention to promote wellbeing

·         Investing in place to reduce health inequalities


The Chairman said that mental health was a very important consideration and it was right that it was one of the four priorities of the strategy.


Tessa Lindfield said that the strategy was really important and that it fitted in well with the Frimley care strategy. It could sometimes be confusing if there were too many strategies so Tessa Lindfield recommended that there was cohesion between the two strategies.


Kevin McDaniel said that he was keen that families knew the strategy and what support was available to them to help support their children.


Better Care Fund Update

To receive an update on the Better Care Fund.


Lynne Lidster, Head of Commissioning – People, gave an update on the Better Care Fund. The plans for 2021 were published in December 2020 by the Department of Health which meant there was no requirement for the Board to come up with a formal plan. Instead, the guidance suggested that the Board would submit a reconciliation at the end of March. There had also been no requirement for routine monitoring back to the Department of Health but performance indicators had been monitored locally and reported back to the Health and Wellbeing Board each quarter.


For planning in 2021/22, the improved better care fund and disabled facilities grants would continue at their current levels. There were currently three metrics which could be considered, the ‘delayed transfer of care’ metric had been suspended nationally. Un elective admissions were well below so was on target, effectiveness of reablement was very close to target and admission to residential and care homes was on target too.


The Better Care Fund for 2021 was £13.7 million, with £114,000 remaining unallocated. Reserves from previous years had been allocated and the Fund would be brought back to the Health and Wellbeing Board to be signed off in due course.


Future Meeting Dates

·         April 2021

·         July 2021

·         October 2021


The Chairman said that the next scheduled meeting of the Health and Wellbeing Board would take place in April 2021, with the date being confirmed in due course. If it was needed, an additional meeting of the Board could be arranged.