Agenda and minutes

Venue: Council Chamber - Town Hall, Maidenhead. View directions

Contact: Nabihah Hassan-Farooq  01628796345

Audio-recording: To listen, click here or to download and listen later, right click and save as an mp3

Items
No. Item

1.

Election of the Chairman & Vice Chairman

To electTo elect and appoint To To

Minutes:

Members of the Panel were invited to submit their proposals for the place of Chairman and Vice-Chairman for the Municipal Year.

 

Councillor Werner proposed Councillor Jones as the Chairman of the Corporate Overview& Scrutiny Panel and this was seconded by Councillor Hill.

 

A second nomination for Councillor C Targowski for position of Chairman was proposed by Councillor Sharpe and seconded by Councillor Haseler.

 

(As two separate nonimations had been received, a vote in favour of each member was taken.)

 

RESOLVED; That Councillor Targowski be elected as the Chairman of the Corporate Overview & Scrutiny Panel for the Municipal Year, 2019-2020.

 

Councillor Hill proposed Councillor Jones as the vice-chair of the Corporate Overview & Scrutiny Panel, this was seconded by Councillor Werner.

 

Councillors Haseler proposed Councillor Sharpe as the Vice-Chairman and this was seconded by Councillor C Targowksi.

 

(As two separate nominations had been received a show of hands by members for each nomination was taken.)

 

RESOLVED; That Councillor Sharpe be elected as Vice- Chairman of the Corporate Overview & Scrutiny Panel for the Municipal Year, 2019- 2020.  

2.

Declarations of Interest pdf icon PDF 217 KB

To receive any declarations of interest.

Minutes:

None.

3.

Welcome from the new Chairman

The newly elected Chairman to welcome the new Panel.

Minutes:

The Chairman welcomed all Members to the meeting and asked for members to introduce themselves.

4.

Apologies for absence

To receive any declarations of interest.

Minutes:

Apologies for absence were received from Councillor Walters, ( Councillor Haseler present as substitute), and Councillor Jones ( Councillor Hill present as substitute).

5.

Minutes of previous panels pdf icon PDF 62 KB

To consider the previous minutes of the former Audit Performance Review Panel held on the 9th April 2019 and Corporate Services Overview & Scrutiny Panel held on the 18th February 2019. 

Minutes:

RESOLVED UNANIMOUSLY; That the minutes of the Corporate Overview & Scrutiny Panel held on the 18th February 2019 be approved as a true and accurate record.

6.

Terms of Reference for Corporate O&S Panel/ Roles and Responsibilities pdf icon PDF 390 KB

To note the relevant sections of the Council Constitution relating to Overview & Scrutiny.

 

Minutes:

Nabihah Hassan-Farooq, Scrutiny Officer ( RBWM) outlined the terms of reference of the Corporate Overview and Scrutiny Panel.

 

Members queried whether there was a dedicated overview and scrutiny budget and it was confirmed that the Corporate Overview & Scrutiny Panel would have oversight into any available budget. It was noted that there was no available budget for scrutiny purposes currently.

7.

Work Programme 2019/2020 pdf icon PDF 177 KB

To consider the Forward Work Programme for 2019/2020.

Minutes:

Members of the Forum considered the forward work programme and Members agreed the following:

 

·         That a new meeting be scheduled in October/November

·         Feedback from residents- scrutiny topics to be added to 30th July meeting

 

Councillors Hill and Werner wished to place their disdain on record in relation to the removal of the budget reports. Members were informed that a monthly finance update was provided to Cabinet and that these reports were readily available. Members were informed that they were able to suggest specific scrutiny topics in relation to the budget to the Service Lead or at the next overview and scrutiny panel when discussing the forward work programme. Members were reminded that the forward work programme would form part of the agenda for all of the Overview & Scrutiny panel meetings.

8.

Performance Reports 2019/2020

Panel to note the way forward for the Performance reporting mechanism.

Minutes:

Anna Robinson, Performance and Strategy Manager ( RBWM) gave a verbal report on the way in which performance would be reported for the 2019/2020 period.

 

Members of the Panel were informed that RBWM currently had a performance management system which looked at the overall outcomes for the borough. Members were told that performance reports had been considered quarterly. The Panel were told that there were six strategic priorities and that each overview and scrutiny panel would receive reports relevant to their service areas. It was highlighted that Cabinet considered twenty five priorities and that there would be an emphasis on benchmarking moving forward.

 

Councillor Sharpe stated that it would be useful to have clear comparators of RBWM performance against other local authorities nationally. It was highlighted that each local authority would have a unique set of priorities which would be looked at and it may be difficult to provide a direct comparator of performance, but that it may be possible to provide performance data with more widely used priorities. Councillor Hill highlighted that members had previously observed Rushmoor Council and that observing other well performing local authorities may be useful.

 

 

 

 

9.

Future Dates

To agree future dates of meetings for the Municipal Year 2019/2020.

Minutes:

Future meeting dates were confirmed as follows;

 

·         30th July 2019, 6.30pm- Council Chamber, Maidenhead

·         25th September 2019- 6.30pm, Council Chamber, Maidenhead

·         4th February 2020- 6.30pm, Council Chamber, Maidenhead

·         22nd April 2020- 6.30pm, Council Chamber, Maidenhead