To appoint a Chairman for the duration of the meeting.

Councillor Bhangra proposed that Councillor Cannon be Chairman. Councillor Baldwin seconded this motion.

RESOLVED UNANIMOUSLY: That Councillor Cannon be Chairman for the remainder of the hearing.

To receive any apologies for absence.

No apologies for absence were received.

To receive any declarations of interest.

No declarations of interest were made.

To note the procedural details for the meeting.

Members noted the procedures for the sub-committee.

To consider an application for a new premises license under the Licensing Act 2003.

Craig Hawkings, Reporting Officer for the Royal Borough of Windsor & Maidenhead introduced the report and outlined the information that the Sub-Committee were to consider. A summary of the application was as follows:

To licence two fields to the south of Long Lane, Cookham. These fields would only be used for Let’s Rock the Moor if they were unable to use Marsh Meadow.

-        Exhibition of Films: Saturday from 11:00 – 22:30

-        Live Music: Saturday from 11:55 to 22:30

-        Recorded Music: Saturday from 10:30 to 22:30

-        Performance of Dance: Saturday from 11:55 to 22:30

-        Supply of alcohol (on the premises): Saturday from 11:00 to 22:00

Craig Hawkings stated that where relevant representations had been made, the Licensing Authority must hold a hearing to consider them, unless agreed by the parties. The Licensing and Public Space Protection Order Sub-Committee could take steps as are appropriate for the promotion of the licensing objectives as relevant. To be ‘relevant’, the representation had to relate to the likely effect of the grant of the licence on the promotion of at least one of the four licensing objectives which were set out in the Licensing Act 2003.

He stated that the four licensing objectives were:

-        The prevention of crime and disorder

-        Public safety

-        The prevention of public nuisance

-        The protection of children from harm

With regards to responsible authorities, Craig Hawkings stated that no representations had been made. Written representations had been received from Councillor Mandy Brar, Ward Councillor for Bisham and Cookham, and Ms. Claire Wright.

Councillor Baldwin asked Craig Hawkings if the license would be perpetual should it be granted.

Craig Hawkings stated that so long as the annual fee was paid, the license would be ongoing.

Edward Grant, Head of Safety at Symphotech, presented the applicant’s case to the Sub-Committee. Symphotech were employed by the applicant, UK Live, as consultants to advise and support UK Live on safety and licensing.

Edward Grant stated that the new premises on Long Lane would only be used in the event that Marsh Meadow was unable to be used. There were no current plans to hold the event on Marsh Meadow, and this application was part of a contingency plan. Edward Grant stated that UK Live prioritised public safety above all else, citing the cancellation of the most recently planned event in Cookham in October 2021. He additionally stated that no representations had been made by relevant authorities, including the Royal Borough of Windsor and Maidenhead and the Police.

Edward Grant addressed the two representations that had been made by Councillor Brar and Ms. Wright. He summarised both representations as being concerned about highways and the public moving to and from the licensed premises. These concerns focused on issues such as no pavements, no lighting, the wider impact on the community and the traffic levels. Ms. Smith also expressed concerns about noise pollution. Edward Grant stated that a noise management plan was in place and the applicant would  ...  view the full minutes text for item 40.